Job Openings at ESOSA Food System

Job description

• Maintaining receipts and records of stock cards.
• Issuing out materials on FIFO basis only.
• Receiving, unloading, and shelving supplies.
• Performing other stock-related duties, including returning, packing, pricing, and labelling supplies.
• Inspecting deliveries for damage or discrepancies and reporting same to the Manager for reimbursement and record keeping.
• Ensuring adequate record keeping, managing all documentation to confirm proper stock levels and maintaining inventory control.
• Ensuring that the store is properly locked and arranged.
• Informing the Centre Manager when stock is getting close to the re-order level so that restocking can be done.

QUALIFICATIONS

• MINIMUM QUALIFICATION: OND
• YEARS OF EXPERIENCE: 1-3 YEARS
• Experience: Previous experience in inventory management, warehousing, or a related field is usually preferred.

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Job description

• Conducting regular control checks on cash, inventory, expenses, dispatch and production reports.
• Reporting any discrepancies identified to the Internal Auditor.
• Conducting risk assessment of all departments.
• Reporting risk management issues and internal control deficiencies identified directly to the Manager and the Management and providing recommendations for improving the organization's operations.
• Evaluating and ensuring compliance with the existing company policies and procedures, identifying and proposing modifications as needed.
• Identifying areas of strength and weakness and engaging in continuous education and staff development.
• Reviewing the responses to internal and external audit management letters and queries to ensure that recommendations are implemented and to ensure that all action items are resolved.
• Evaluating information security and associated risk exposures.
• Evaluating regulatory compliance programs.
• Evaluating the organization's readiness in case of business interruption.
• Providing support to the company's anti-fraud programs.
• Preparation of centre monthly audit reports.
• All other duties as reasonably requested by the Internal Auditor or Management

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Job description

• Maintaining a proper record of the financial transactions of the bakery.
• Creating a database that can help in future business planning.
• Offering vital advice on matters like revenue and expenditure trends.
• Helping in taking important decisions like hiring outsourcing services, taking loans, etc.
• Monitoring debtors' and creditors' balances to ensure prompt payment and proper documentation.
• Balancing total cashier’s account for the day and sending a daily update to the Centre Manager or Director.
• Authorizing and appending payment vouchers.
• Dealing with discrepancies and irregularities related to the company’s finances.
• Interacting with bank account officers as relates to the bakery.
• Helping in tax preparation and filing.
• Dealing with suppliers and third parties.
• Timely preparation of payroll and pay-slips; ensuring that proper bank accounts are credited and debited.
• Reconciliation of cashbook accounts with bank statements.
• Setting accounting goals and objectives.
• Risk evaluation and opportunity analysis.
• Ensuring that there is consistency in procedures and policies across the accounts department and ensuring that these policies are appropriately set for the achievement of the company’s overall goals and objectives.
• Liaising with the Administrative department on the preparation of weekly/monthly budgets.
• Monitoring cash released for purchases and expenses to ensure that it is spent only on materials budgeted for.
• Preparing monthly reports of the company’s financial statements as well as the profit information for the month.
• Overseeing the raw materials store and ensuring that there is no excessive issuance of materials from the store.
• Vetting all materials to be issued by the Storekeeper in accordance with the laid down material usage standards.
• Training and overseeing all activities of the Cashiers, Storekeepers and Stock Control Officers.
• Any other duties assigned by the head of department.

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Job description

• Receiving bread from slicing department and issuing accordingly to customers.
• Arranging and counting loaves received and issued.
• Receiving invoice and payment receipts from customers and issuing out dispatch form/delivery note after issuing loaves.
• Entering customers’, Sales Representatives’ and distributors’ names and number of loaves issued out in the analysis book and transferring all sales for the day from the analysis book to the dispatch control sheet by the end of the day.
• Distributing loaves in the most equitable way during scarcity.
• Submitting daily reports to the Centre Accountant.
• Directing customers to the appropriate office for cash payment and complaints.
• Coordinating supply by checking stock to determine inventory levels, anticipating delivery requirements, placing and expediting orders.
• Keeping customers informed by forwarding notice of item availability, current status and answering questions.
• Balancing sales with received loaves and ensuring that the closing stock on paper is commensurate with the physical stock.
• Replacing damaged items, shortages and substandard loaves returned by customers, following the laid down processes for changing loaves.
• Attending to customers, Sales Representatives and Distributors within the shortest time possible thus reducing bottlenecks and unnecessary queuing.
• Updating job knowledge by participating in educational opportunities.
• Accomplishing organizational goals by meeting requests; exploring opportunities to add value to job accomplishments.
• Proper recording and documentation of loaves received as well as loaves issued out.
• Reconciling books with the slicing section to ensure balance.
• Submitting the dispatch control sheet and giving daily report of activities to auditor.
• Submitting the hard-to-sell-loaves form as well as inventory level report to the Admin for decision making.
• Issuing rations, P.R.O, sample loaves, etc. according to the standard ticket tendered; ensuring that tickets are backed up by the signature of authorized personnel.