Job Openings at Malaria Consortium

Job Purpose

• The Procurement and Admin Officer will be responsible for all based procurement planning and procurement.
• He/she will also be responsible for providing Abuja based administrative support to state projects under Malaria Consortium in Nigeria.

Scope of Work

• The Procurement and Admin Officer will support the project procurement plan design and regular updating.
• He/she will provide the analysis for all Abuja strategic supplier agreements related to and will monitor them, and will coordinate all procurement related in Abuja in accordance with the Malaria Consortium Procurement Policy.
• He/she will also manage all assets in the Abuja office and provide support to the management of assets in all state offices.

Key Accountabilities
Procurement planning (15%):

• Support the project manager and Country Office Manager with the design of procurement plans to allow all procurements to be delivered on-time at value for money following compliant processes
• Work with the Senior project manager and Country Office Manager to review all project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes.

Supplier agreements (15%):

• Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
• Provide support in the analysis for all Abuja based Framework Agreements and creation  of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
• Track all Global Fund procurements against all supplier agreements and provide quarterly reports to the Abuja Office Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year.

Procurement (55%):

• Coordinate all Abuja based procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
• Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can properly plan and implement all activities
• Collate documentation for all procurements for the Country Procurement Review Committee (PRC)
• In line with the project budget and working closely with the Country Office Manager, ensure value for money of all procurements for activities carried out in Abuja and all offices at state level.

Admin, Asset and Stock Management (15%):

• Support the Abuja Senior Admin Officer in managing all Abuja based assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset Management Policy
• Maintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in Abuja
• Support the Abuja Senior Admin Officer in managing any stock procured by, as defined by, and in accordance with the Malaria Consortium Inventory Management Policy
• Carry out delegated administration tasks as required by the Abuja Office Manager.

Qualifications and Experience

• Degree or similar qualification in Procurement and Administration or related field
• At least 5 years’ experience working in an operations related role specifically in procurement
• Proven writing skills in English
• Ability to work effectively and sensitively with staff in other locations
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• Sector awareness related to procurement
•  Excellent interpersonal and communication skills
• Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Analytical skills
• Ability to troubleshoot basic ICT issues.

Salary
Competitive.

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Job Purpose

• To work with the State project manager and team in providing technical support and direct implementation of projects activities with a focus on the capacity building, logistic system for health commodities and supervision of health facility and community health workers in the state.

Scope of Work

• The State Technical Officer (STO) would support the programme activities at state level, in all service delivery points in all the Local Government Areas (LGAs) of operation to ensure timely programme delivery to achieve given targets and objectives.

Key Working Relationships

• The officer working under the line-management of the State Project Manager (SPM) and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the programme as per the specified job tasks and expected deliverables.

Key Accountabilities
Technical contributions (70%)

• Coordinate the implementation of state-based activities on malaria prevention (including routine LLIN distributions, use and monitoring)
• Work closely with the SR that would deliver mass distribution of LLINs in state of operation
• Support the State MoH to deliver Seasonal Malaria Chemoprevention (SMC) services to eligible children in the state
• Coordinate programme activities to support malaria case management (diagnosis and treatment) within the state including support for LMIS
• Support the State MoH to implement activities for improving Intermittent Preventive Therapy for pregnant women (IPTp)
• Technical support for the planning and management of malaria and other communicable disease control programmes at state level
• Coordinate public sector, private sector and civil society on-site training of health workers, Community Care Givers and PMVs on malaria prevention and case management
• Support capacity building of the State MoH personnel on malaria technical areas
• Preparation and submission of project malaria technical activity reports to ZPM
• Coordinate the project specific and support to State MoH on procurement, supply chain and logistics activities
• Contribute to the finalisation of the project performance and M&E frameworks and take the lead in the operationalization of the frameworks
• Support state M&E activities
• Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at state level with approval of the SPM

Project Management (20%):

• Contribute and work with the relevant personnel to prepare all relevant project start up and planning tools on time.
• Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the work plan and smooth transition of the project to government.
• Contribute to quarterly lessons identification and learning documentation and dissemination.
• Preparation and submission of project service delivery activity reports to Project Manager

Technical performance management and Quality Assurance (10%):

• Take the lead in ensuring roll-out of project service delivery activities meet international standard of quality
• Document evidence and best practices that are related to the programme

Qualifications and Experience
Essential:

• Degree in Medical, Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
• Significant experience of working in developing countries
• Excellent project planning, management and monitoring & evaluation skills
• Excellent written and spoken English 
• Knowledge of medical supplies procurement and supply chain management
• Technical knowledge and skills in control of malaria, pneumonia and diarrhoea
• Familiar with public health principles
• Familiar with monitoring and evaluation of community based health programmes
• Excellent report writing and presentation skills are also needed.