Job Vacancies at Ginos Ventures Limited

Job Summary

• We are seeking an Assistant to support the activities of our Executive Director.
• The successful candidate will mostly manage business-related tasks such as preparing presentations, creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
• To perform this role effectively, you should have a full grasp of the full Microsoft Office suite, be extremely fast at solving problems, and have prior experience as a Personal Assistant.

Job Description

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation.
• Helping to prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they will meet the Executive Director or not.
• Reading and analyzing incoming memos, and submissions, and distributing them as needed.
• Making travel arrangements for the Executive Director.
• Opening, sorting, and distributing incoming emails, and other correspondence.
• Provide general administrative support.

Requirements

• A Bachelor's Degree in Social Sciences, Law, Humanities, or a related field.
• A minimum of 4 years of work experience as an Administrative Officer, Executive Assistant, or a similar position.
• In-depth understanding of the entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Creative writing skills.
• Social media management skills.

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Job Description

• Preparing bids and tenders.
• Research producers and suppliers of Medical Equipment and contact them for supply.
• Negotiate price and supply terms with suppliers/producers.
• Research new medical devices in the market.
• Develop premium specifications for company products under your portfolio.
• Access market competition by comparing our company's products with that of our competitors.
• Responsible for contacting credible partners for new products and ideas.
• Understanding Customers' demands and responding appropriately.
• Supervise the deployment and Installation of company products.
• Follow up on clients' aftersales inquiries.
• Prepare PowerPoint presentations and designs.
• Manage the request of Sales Managers, and respond promptly.
• Any other task assigned by the Management or your head of the department.

Job Requirement

• Bachelor's Degree
• Minimum of 3 years experience
• Experience in packaging bids and tender documents is compulsory.
• Knowledge of the principles surrounding bids packaging.
• Proficiency in Microsoft Excel, PowerPoint, and Word is compulsory as well.
• Great online and offline research skills.
• Great written & verbal communication skills.
• Openness to learning and growing on the job.
• Strong negotiation skills.
• Excellent organizational skills.
• Persuasiveness and resilience.
• Sound negotiation & sales skills.
• Problem-solving skills.
• Top customer service skills.
• The ability to drive (a car) is an advantage.