Ongoing Recruitment at DRYVA Logistics

JOB SUMMARY

This role combines strategic and operational human resource management, attracting, retaining, motivating, assessing and management talent. The Human Resources & Admin Manager will oversee and manage the Human Resources and Admin activities of the company while supporting and improving the people and culture experience, the material resources. The ideal candidate is a HR Generalist.

JOB RESPONSIBILITIES

HR Strategy & Planning

• Responsible for all people-based activity within the organization from both a strategic and operational point of view.
• Align the Human Resources Strategy in line with the overall organizational and business strategy.
• Assess, develop and communicate to management annual manpower need across the company.
• Design and implement the talent acquisition strategy that drives seamless hiring and onboarding exercise.
• Work with senior managers across the business on performance management, organisational design, employee engagement and workforce planning
• Ensuring our HR processes adhere to all legal standards

Data Analytics & Performance Management

• Collect and analyze human resources data, and make recommendations for changes to management.
• Participate in the design, development, and implementation of innovative workforce retention programs
• Formulate a robust performance management framework to enable objective appraisal outcome and reward.
• Advise managers on team performance management via a data driven approach.
• Setting performance standards for evaluating local HR teams

Learning, Development & Employee Engagement

• Drive Learning and Development functions to ensure learning interventions close the competency gaps identified in various departments.
• Liaise with line managers to understand their manpower need / gaps, and deploy appropriate training and development programs and interventions to address it.
• Engage various stakeholders to design, review and improve competency frameworks / skills matrix
• Lead talent & succession planning, assessments and HR processes that drive a high performing team
• Ensure business continuity and recovery plans are in place and maintain strong talent pipeline to support the organization’s rapid expansion.
• Lead all recruitment activities, including participation in Career Fairs; help in employer branding efforts
• Create, lead and execute the company’s employee engagement plan
• Drive diversity, equity, and inclusion initiatives

Compensation & Benefits

• Work with management in delivering competitive benefits and compensation to staff
• Evaluate compliance with regulatory and statutory requirements with regard to compensation and benefits.
• Design and implement appropriate employee recognition schemes that drives employee satisfaction, productivity and retention.
• Project manage the process of job evaluation and salary surveys, and ensure that approved salary bands and People policies and procedures are adhered to, to ensure the achievement of equitable and competitive employee experience.
• Compile relevant data and recommendations to guide decision-making related to compensation, organisation structure, attrition, promotions and other People Operations related activities. Analyse trends in the organisation, economy and employment marketplace
• Carry out training and sending communication to ensure organisation-wide understanding of compensation and benefits and any pay-related activity e.g. reimbursements and advance

Policies & HR Systems

• Implement and ensure quality control of HR and People related policies, procedures, and guidelines with the company's strategic initiatives manages the administrative side of people management (Employment contracts, job offers, probation completion letters, termination letters, etc.)
• Conduct and support country-wide employee surveys and identify needs to be addressed
• Design as well as implement company policies in compliance with our long-term business goals
• Lead HR-related projects

Administration

• Ensure smooth running of all administrative functions in the office.
• Provide support as needed to resolve issues related with employee disciplinary issues, employee termination, or other HR-related issues (Disciplinary Committee).
• Coach and advise managers on the full spectrum of employee relations issues
• Consistently ensuring compliance with the Nigerian Labour Laws.
• Supervise the Administrative HR functions that include, but not limited to medical scheme, pre-employment medicals, and overseeing activities of welfare committee (advisory / supervisory role).
• Oversees the activities of the Facilities Management unit and staff to ensure maximum availability of the Company’s resources
• Coordinate Physical, Virtual, E-learning trainings, townhall meetings, workshops, and other Learning and development initiatives to provide career and personal development opportunities to staff.
• Manage immigration documents, relocation, taxes and benefits packages
• Manage outsourcing firms and outsourced employees.
• Prepare and manage the budget and the operating expenditure of the unit
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Participates in negotiations to ensure services are procured at the best price for the Company
• Coordinate with Finance Manager in the preparation of monthly Payroll.

Required Qualifications

• Bachelors Degree in Management, Administration or other business / personnel related courses. An MBA or relevant professional certifications such as SHRM, CIPD, CIPM will be an added advantage.
• 3- 7 years experience in the field of human resources and Admin
• Must be a HR generalist with extensive knowledge in Recruitment, Selection & Placement; Compensation & Benefits Management; Manpower Development; Employee Relations etc
• Good knowledge of and experience with HRIS
• Good knowledge of Nigeria’s Labour laws
• Strong knowledge of Salary Structure, Compensation and Benefits, Surveys / Benchmarking, Job evaluation systems.
• Exceptional Communication skills (Written and Oral)
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficiency in MS Office, including Word, Excel and Outlook.

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About Company

DRYVA Logistics (www.dryva.africa) is an integrated logistics company, providing end to end supply chain management solutions. Our portfolio covers Third Party Logistics, E-Commerce Logistics and Warehousing. We are building a team of talents who can grow fast into team leadership.

Responsibilities

Investment Activities, Fund Raising & Board

• Conduct business research and develop financial models and analysis for areas the company has investments interests in.
• Coordinate the company’s deal / transaction structure and fund-raising projects.
• Develop investment policy, manage the enterprise valuation, analyse investment opportunities and prepare investment proposals for management consideration and decision-making; Work with company CEO in defining investment criteria
• Define the appropriate liquidity levels that the business should maintain.
• Support in the preparation of investment marketing materials e.g. teasers, term sheets and information memoranda; Partnership (PPP) transaction structure (e.g. joint ventures), request for proposals etc. Preparation of investment documentation (investment proposals, presentations, information memoranda, pre-qualification memorandum, term-sheets, etc.)
• Evaluate investment proposals, and commercial transactions (local & foreign) to determine funding needs and sources.
• Analyse financial statements to assess business health / performance and provide strategic guidance for management as well as propose corrective actions.
• Prepare board papers for use in board / board-committee meetings, and monthly management updates
• Develop investor relations charter and strategy for use by the business in engaging key institutional investors.
• Lead short term and long-term financial planning
• Carry our investment appraisal for new investments, as well as capital budgeting.
• Carry out company analysis to determine capital requirement and enable capital structure decision, as well as business analysis for investment decision
• Oversee treasury management to ensure effective use of available cash and advising on how to reduce the cost of funds in order to attain maximum returns on excess cash.
• Improve management information system to ensure the possibility of drill-down, extracting, analysing and interpreting data to assist in the managerial decision process
• Contribute to competitive bid proposals and formal presentations
• Liaise with all parties involved in transactions and assist with negotiations

Operating Activities / Financial Planning & Reporting / Pricing & Cost Accounting

• Work with the CEO to ensure business activities and operations are profitable
• Develop annual operating budgets / forecasts as well as all project budgets and oversees them; ensure all unit heads are held to account to operate in line with the unit budget. Full variance analysis and corrective action plans are provided on a periodic basis (e.g. monthly/quarterly)
• Produce full sets (income statement, balance sheet and cashflow statements) of periodic management account and other financial documents for the management of the company in accordance with the prevailing policies and procedures, running full variance analysis, financial ratios and detailed note to the accounts to give actionable perspectives to the numbers
• Manage the overall accounting and bookkeeping for the organization including accounts payable and receivable, and capital assets, banking, tax and payroll functions / fringe benefit computations.
• Creating financial models to evaluate performance of business units, as well as carry out customer, competitor, and cost analyses
• Ensure all expenses are within assigned cost or profit centre budget and verify the completeness of all required supporting documentation for all payment vouchers
• Generate pricing for all company transactions and bids.
• Work with the CFO to deploy best in class cost accounting tools to ensure clarity of cost bases and provide clarity on cost optimization opportunities, and revenue generating schemes
• Maintain integrity of data/numbers at all times. Ensure completeness, correctness and accuracy of accounting records and transactions in the financial accounting systems in compliance with IFRS and other relevant accounting practices
• Ensure proper filing of source documents and records relating to the operations of every business unit.
• Ensure timely and accurate monthly and year end closure of accounts, including bank reconciliation, accounting month and year close schedules (inventory, receivables, payables, loans, prepayments, deferred income, asset register), and submit reports to the CEO.
• Ensuring the correct filing of monthly tax returns including VAT, PAYE & WHT returns as well as timely remittance of other statutory deductions such as pension deductions.
• Ensure justified bank selection process, open/close bank accounts under the authority of the CEO
• Oversee the management of bank accounts.
• Assisting in investigating and resolving queries relating to invoices.
• Work with the CFO on tax matters, and lead a team of analysts for Finance & Accounting operations.
• Liaise with company’s lawyers, financial experts and regulatory bodies.

Systems, Polices, Controls & Audit

• Lead the company’s financial accounting, reporting and control activities, and ensuring these are carried out efficiently and line with best practice and statutory requirements.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls.
• Prepare and report businesses of subsidiaries, franchisees and affiliates where applicable
• Manage the annual audit process in conjunction with the appointed external auditors to ensure statutory accounts are produced within the required timelines.
• Ensure timely preparation of Audited Financial Statements (AFS) and the timely filing of the AFS with the relevant statutory agencies.
• Present oral and written reports from time to time
• Perform other duties as assigned by Management.

Qualifications

• Minimum of a second Class upper in Accounting and / or Finance from a reputable university (exceptional HND candidates will be considered)
• Professional qualification (e.g. CFA, ACCA, ACA, ICAN), MBA or equivalent postgraduate management degree will be an advantage
• Cognate 5-11 years' work experience
• Ability to prepare and maintain full set of management accounts
• Practical financial modelling / forecast skills and strong understanding of tax issues
• Excellent use of modern accounting software such as SAGE, ERP, etc.
• Excellent organizational, problem solving and communication skills
• Excellent mathematical and numerical skills