Job Openings at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Ensure the implementation of all nutritional related activities of the program, coordinate, and manage the team under his /her responsibility according to the MSF protocols in order to improve the nutritional conditions of the target population.

Accountabilities

• Schedules and organizes all nutrition related activities, its organization design and sizing as well as its associated budget in order to efficiently maintain the continuity of the nutritional healthcare at the standard quality levels.
• Supervise, in close coordination with the HR department, the associated processes (recruitment, training, evaluation, development and communication) of the nutrition staff of the project in order to ensure both the sizing and the amount of knowledge required, improve people capabilities and skills.
• Supervise the implementation of the nutritional program according to MSF protocols, standards. This includes:
• Draw up outpatients activity planning,
• Follow up the evolution of patients and discuss the problem cases taking part in the medical assistant’s round, and install referral system
• Check that medical and nutrition prescriptions are carried out.
• Check the diffusion, knowledge and application of medical, nutritional and anthropometric protocols.
• Supervise nursing care and hygiene circumstances.
• Ensuring that all staff using medical devices are qualified and trained. Ensuring cleaning and minor maintenance tasks are performed according to the protocols. Reporting any malfunction to the project biomedical service.
• Ensure that mothers are well informed about the functioning of the centre, the state and evolution of their child: their tasks (help with cleaning, feeding their child, etc).
• Supervises, in cooperation with the pharmacist and project medical referent, the management of the pharmacy, ensuring reception and storage of orders, preparing new orders when required, supervising expiration terms and consumption patterns, in order to ensure, a rationale use as well as pharmacy stock levels are permanently updated and above minimum safety point.
• Ensure correct nutritional data collection (registers, nutritional forms, morbidity forms), compile weekly and monthly statistics for the outpatients unit, report this information to the line manager and provide feedback on the results to the team. In these sense, this function includes all kind of nutritional information that nutritional supervisor has in his /her hands.

MSF Section/Context-Specific Accountabilities
Supervision:

• Supervise the implementation of nutrition care activities for severe acute malnourished patients at the Noma children’s hospital and the in-patient therapeutic feeding centre (ITFC) at Sokoto Specialist Hospital in collaboration with MoH and MSF staffs using MSF guidelines.
• Supervise nutrition assessments of patients on admission and manage patients’ nutritional and health needs according to the treatment Protocol.
• Ensures that the patients receive the proper management as per their prescriptions (treatment, nutrition support, re-hydration, hygiene etc.).
• Participate in daily ward rounds for patient assessments together with the MDs and assist in the making of patient management plans and supervision of its implementation.
• Build the capacity of the nutrition team through training, on-the-job coaching, support, and supervision.
• Maintain and follow the IPC Protocol and ensure that Universal precautions are followed by all nutrition team
• Support education and counselling of patients and families on nutritional issues, either individually or in groups
• Ensure that mothers are well informed about the functioning of the centre, the state and evolution of their children as well as the caretaker roles during hospitalisation (help with cleaning, Feeding their child, etc)
• Be flexible to assigned tasks and responsibilities from the line managers.

Data Management and reporting:

• In collaboration with the medical data supervisor, ensure timely collection and accurate entry of patient data while ensuring completeness and reporting of any discrepancies to the NAM.
• Ensure timely daily, weekly, and monthly updates on patients’ data, including mortality.
• Participate in data review meetings, presentations, and preparation for the annual plan and Mid-year review.
• Prepare monthly medical report (MMR) according to the epi calendar and submit to the NAM/MTL within the timeline.
• Participate in the mortality review meetings and ensure timely mortality data reporting.
• Ensure medical incidence reports are prepared and submitted promptly.
• Participate in the Project medical and department meetings to review patient care

Human Resource Management:

• Daily management of the nursing and nutrition assistants
• Defines the need for training and ensures staff participation in training organized by different departments.
• Supervises kitchen staff, ensuring their presence and leave if applicable.
• Periodically evaluate the performance of the MSF nutrition assistants’ and MoH-incentivised nutrition team

Pharmacy and Medical Equipment Management

• Supervises and efficiently manages ITFC pharmaceutical and medical equipment.
• Places daily 24-hour drug orders and follow-up of the stock, checks daily back-up cupboard and places stock request if necessary, checks storage conditions, takes inventories, organizes follow-up of drug consumption.
• Ensure that all staff using medical devices are qualified and trained.
• Ensure cleaning and user maintenance tasks are performed according to the protocols. Reporting any malfunction to the project biomedical service.

Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:

Education:

• Nurse qualification. Desirable with a nutritionist diploma

Experience:

• Minimum of 2-year experience as nutrition nurse.

Languages:

• Essential, mission language and local language

Competencies:

• Results, Teamwork, Flexibility, Commitment and Stress management.

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Main Objective and Responsibility of the Position

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (MSR) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section / Context - Specific Accountabilities
Supervision and Training:

• Conduct the annual registration of the project warehouse with the Pharmaceutical Council of Nigeria as Superintendent Pharmacist
• Oversee rational drug use, and adherence to MSF treatment guidelines and alert the MTL on unusual consumption patterns.
• Participate in forecasting and ordering of project medical needs and monthly TSR Analysis and follow up on action points. Do a monthly analysis of consumption tools and MSR.
• Provide training on stock management for the medical team, especially weekly tracking of consumption
• Provide technical support to the project supply team and advise on medicine storage, distribution, transport, and disposal.
• Be the focal person for MSF relations with pharmaceutical regulatory bodies at the state level and report to the Mission Pharmacist

Medical Supply Management & Reporting:

• Ensure good distribution practices, good storage and dispensing practices in the project, and ensure quality supervision of consumption tracking and reporting.
• Directly oversee and report on the storage, use, and dispensing of controlled drugs and narcotics used in the project.
• Prepare monthly medical stock reports, consumption analysis, and report to MTL
• Coordinate medical orders and supplies to the medical department and OT, and ensure timely tracking of consumption of all intervention supplies and report to the MTL.
• Participate as a medical focal person in the quarterly stock count at the medical warehouse.
• Coordinate management of emergency kits (EPREP), stock in the ITFC /hospital, and do a monthly check on the Ebopharmacytaff health.
• Ensure the implementation of upto date tools (Tally Sheets, Consumption tools) and ensuring they are supplied and used in a standard format.

Human Resource management:

• Carry out periodic evaluation for project pharmacy technicians, including the MoH in the ITFC ward.
• Participate in project meetings and other flexible task as assigned by the MTL.

Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:

Education:

• Essential: Degree in Pharmacy Management.

Experience:

• At least 1 year of certified work experience as a pharmacy manager

Languages:

• Mission language and local language essential.

Knowledge:

• Essential computer literacy (word, excel and internet)

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles and Stress Management