Fresh Jobs at Solidarites International

Mission

• Under the supervision of the MEAL Manager, the MEAL Activity Manager ensures that all activities are implemented and carried out to the standards and, if necessary, proposes adjustment or improvements for Projects in bases.
• He / She ensure the Accountability to Affected Population strategy for SI activities in SI areas of intervention
• He/she will provide full support to the Program teams on monitoring of activities and ensure that Solidarites International recommendations and procedures are followed.
• He/She ensures all data analysis related to activities under the supervision of his/her line manager.
• He/She is in charge of all data monitoring reports requested by his/her line manager..

Description
Supervise Monitoring of Program Activities:

• Under the supervision of MEAL Manager contribute to the development of monitoring plans and tools for all WaSH related activities
• Centralize and organize data collection for activities and outputs such as defined in the monitoring plan
• Ensure that all data collected are transmitted to the Data entry.
• Ensure the integrity of the database by crosschecking regularly with data entry
• Keep monitoring tools and files archived at base offices of Solidarités International accessible to the program team and updated on a regular basis. Ensure that these archives from bases are transferred to Coordination office on a regular basis.
• Being the focal point for the implementation of relevant surveys, studies, assessment and evaluation (PDM, KAP...)
• Under the supervision of the MEAL manager, participate in the consolidation and the analysis of the monitoring data (including identification of useful recommendations and lessons learnt)
• Prepare and implement trainings related to new monitoring and accountability mechanism related tools for the MEAL team under his supervision and for the Construction and Community Engagement team
• Ensuring the indicators are entered in the relevant systems on a regular basis (Activity Info, APUIC…).
• Prepare graphics and thematic maps of the WASH infrastructures based on the needs (functionality of infrastructures, solar lighting mapping etc.)
• Prepare M & E plan and internal indicators for the program with the support of WASH PM

Participate to Accountability Strategy Toward Beneficiaries:

• Participate to the implementation of the accountability strategy such as defined and led by the various FCs
• Participate to the implementation of the “Communication With Communities” strategy-
• Participate in the designing and implementation of the accountability strategy such as coordinately defined and led by MEAL coordinator and Solidarites International Program Manager / MEAL CO/Deputy CD
• Participate into the designing of harmonized Accountability standard operating procedures
• Being a focal point for MEAL and ensure that Complaint Response Mechanisms are accessible to all stakeholders and Communication with communities – CWC is properly implemented throughout the program cycle
• Making sure that community feedbacks are registered into a survey CTO/ database and support the inter department case managers in order the complaints/ feedbacks responds are carried out timely

Reporting / Communication:

• Report to the MEAL Manager information related to his/her activities
• Report to the MEAL Manager, Program Coordinator and relevant Field Coordinators information related to security context or any event that may affect SI activities and security
• Provide report according to monitoring plan
• Provide regular written report to the Manager about his/her or MEAL activities
• Draft monitoring reports (KAP, baseline, end-line) to be used as donor reporting annexes
• Participate to weekly team meeting and to any extra meeting organized by SI management team
• Supervise regular workshops and meetings with program teams to disseminate analysis of monitoring outputs after validation of the line manager
• Listen to the populations and local participants in the field and report to his/her manager any non-technical or safety-related issues which could affect the activities or safety of Solidarités International teams
• Participate and facilitate project learning review workshops
• Support both PM (Shelter, WASH hardware and Community Mobilization) on any emergency request regarding to MEAL activities for the regular implementations
• Being the focal person for consolidation of the quick need assessment after acute crisis (natural disaster etc.) as per Contingency Plan
• Participate in the Contingency Plan review and PMU hearing session
• Participate to the regular PPPP (Participatory Program Planning Process) workshop and facilitate the individual team's activity plan and share with the operational teams
• Organize and facilitate quarterly workshops with the operational teams to present the results and outcomes of the logframe and MEAL plan and identify the variances on the progress and provide a written report to the Regional MEAL Manager on the findings/feedbacks.

Representation:

• Represent Solidarités International in the frame of MEAL activities or upon request of his line manager and/or the Program Managers
• Participate to reinforce understanding of SI mandate, principles and modus operandi by the program beneficiaries.
• After delegation by MEAL Manager, represent SI at camps coordination meetings with partners and disseminate activities update and plans
• Participate and/or represent SI in the discussion process with communities’ representatives.

Logistics and Administrative Procedures of Solidarites International:

• Anticipate and communicate his/her logistics needs (transports, material…) to his/her line manager
• Communicate cash needs for daily workers used for monitoring activities to line manager if necessary.

Team Management:

• Recruit the national technical staff for his/her activities
• With the support of the HR department and line manager, define the prerequisites for the vacant positions and, if necessary, adapt the referent job profile.
• Welcome and brief new employees or volunteers working under his/her responsibility
• Implement training activities in accordance with operational requirements and the identified training needs.
• Serve as intermediary between team leaders
• Manage and support the team under his/her responsibility
• Evaluate the performance of the members of his/her team(s)
• Identify team members’ potential for advancement and communicate this information to the program manager
• Make sure his/her team(s) follow the safety rules.

Profile

• Education: Bachelor’s Degree or equivalent in relevant courses, Masters degree will be an added advantage
• Professional experience: 3 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO preferably in MEAL
• Languages: English compulsory (Hausa – Added Advantage)
• Technical skills: Good knowledge of MEAL tool development, data analysis and experience of team management
• IT skills: Good knowledge in KoboCollect or similar applications, Excellent knowledge of MS Office packages; Excel, Word, Outlook, Power Point
• Personal qualities: Rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, assertive, attentive to details, resistance to stress.

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oal / Purpose

• The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
• He/she will assist the field coordinator in the implementation of safety rules.

Responsibilities 
Supply Management:

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management:

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analysed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment / Telecommunications Management:

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safeguarding and monitoring of materials
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means

Management and Monitoring of IT Equipment:

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management:

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory

Human Resource Management:

• Analyse and quantify logistics personnel needs
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

Security:

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Reporting / Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored, and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency

Profile

• Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field
• Experience: 3 years’ practical experience in a similar position with other INGO.
• Languages: English and any local languages applicable to Maiduguri
• IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
• Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.

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Mission

• The FSL PM is expected to devise innovative solutions to address the complex food security and nutrition challenges in Zamfara, where the ‘’no IDP camp policy’’ has consigned over 200,000 IDPs in informal settlements, collapsing buildings and congested host dwellings, exposing children and women to dire protection conditions.
• The food and nutrition need for NW remain dire, with the area classified under IPC 3 and trends continuing to worsen.
• The PM shall be based in Gusau, reporting to the NW Field Coordinator also based in Gusau. They will work in harmony with WASH PM. The core roles for this position include Project planning and design, implementation and monitoring, procurement planning and budget expenditure and follow up. Capitalization/documentation; Staff management and reporting& representation.
• Nutrition is a key component of this function and hence the FSL PM shall be expected to demonstrate experience and skills in Nutrition.

Description of the Position
Diagnosis and project design:

• Contribute to diagnosis and project design in Food Security & Livelihood (FSL) sector
• Participate in evaluations in order to identify FSL-related needs
• Contribute to determine financial, logistics and human resources for the project’s implementation
• Draft the technical chapters and appendixes of project proposals.

Implementation and Monitoring:

• Plan and oversee the implementation of FSL activities in compliance with SI operational strategy, technical requirements, and donor criteria
• Plan activities and identify the appropriate means and resources to ensure a smooth implementation, in collaboration with the support Departments (administrative, logistics) and the local partner
• Ensure the achievement of the results on a timely manner.
• Identify relevant quality criteria and monitoring indicators for program activities and ensure the regular tracking of these indicators.
• Use SI standard tools for project progress follow-up.
• Ensure sound and continuous monitoring of program activities, and propose adjustments when necessary
• Support the Logistics team in the procurement of specific items
• Ensure program budget follow-up and initiate cash flow forecast in liaison with Finance team
• Anticipate operational problems and propose solutions to solve it
• Organize regularly evaluation meetings with team members and local partners
• Be the operational focal person for the local partner with regard to FSL activities.

Capitalization and Lessons Learnt:

• Draft and document lessons learnt from FSL activities
• Use SI standard tools for lessons learning and institutional knowledge management,
• Ensure dissémination of SI technical documentation
• Ensure project data and information is archived and shared appropriately.
• Write handover report before the end of his/her contract.

HR management:

• Evaluate and update human resources need, create or update job descriptions, and draft recruitment request in collaboration with Field Coordinator and Administrative Department
• Contribute to the recruitment process for staff under his/her supervision.
• Welcome and brief new employees (including the local partner’s ones under his/her responsibility)
• Manage and support the team under his/her responsibility
• Ensure regular performance appraisal of project staff under his/her management
• Develop training plan and facilitate technical trainings for project staff
• Conduct workshops and regular or ad hoc meetings with project staff
• Make sure the FSL staff follow the safety rules set by SI.

Reporting / communication / representation:

• Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety
• Carry out regular team meetings to relate individuals’ contributions to project objectives and to develop and inform members of decisions.
• Draft the reports, annexes and project amendments to donors, together with FSL and MEAL Coordinator team and field coordinator.
• Contribute to monthly and ad-hoc reports to local authorities.
• Prepare relevant documents (MOU, handover certificate, etc) to be signed with local authorities, communities and other partners, in collaboration with the Field Coordinator,
• Attend technical meetings with government departments, other aid agencies and donors, and represent the organization when required.
• Liaise with other organizations and agencies to share experiences and lessons learnt.
• Represent SI on request and/or delegation
• Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the Program Manager and Program Coordinator.

Profile Forsaken

• Studies: B.Sc. in Agriculture / Agricultural Economic / Animal husbandry / Agronomy and Soil science / Forestry or any related field
• Experience: 3 years’ relevant experience in similar position with other INGO
• Language: English, Hausa mandatory and one of the local dialects is an added advantage.
• IT: Good knowledge of MS Office Word, PowerPoint and advance MS Office Excel Knowledge
• Interpersonal skills: Interpersonal skills, reliable, honest, accountable, resistance to stress, team player, good prioritization of task, Management skills, Planning skills, flexibility to meet deadlines.

What we offer

• Salary
• Transport & housing contribution
• Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.

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Job Summary

• The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
• He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
• He/she will assist the field coordinator in the implementation of safety rules.

Responsibilities
Supply Management:

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management:

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment/Telecommunications Management:

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means

Management and Monitoring of IT Equipment:

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management:

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory

Human Resource Management:

• Analyse and quantify logistics personnel needs
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

Security:

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Reporting/Capitalization:

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored, and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency

Requirements

• Studies: B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management or any related field
• Experience: 3 years’ relevant experience in similar position with other INGO
• Language: English is mandatory and one of the local dialects is an added advantage.
• IT: Good knowledge of MS Office Word, PowerPoint and advance MS Office Excel Knowledge
• Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.