Latest Vacancies at Palladium Group

Reports to: The IHP Director of Finance and Administration

Project Overview and Role

• Palladium brings more than 50 years of experience applying rigorous, evidence-led methodologies to international development. Our work covers health, education, economic growth, governance, environmental issues, informatics, workforce development, and monitoring and evaluation, offering innovative approaches that support the design, planning, implementation, and evaluation of development programs. Our presence extends across more than 90 countries, creating positive impact over 100 projects through the dedication of 2,000+ project and home office staff.
• Palladium seeks an Operations Officer for the five-year, USAID-funded Nigeria Integrated Health Program, an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas: family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea. It has a strong emphasis on monitoring, evaluation and learning.
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results. Specific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels. Through agreements with individual states, its potential breadth is the entire country with an emphasis on the north.

Responsibilities
Procurement and Contracts Management:

• In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.

Office Administrations and Logistics:

• Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
• Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required.
• Coordinate workshop and meeting logistics as required including venue sourcing, preparing locations for activities, distribution of per diem and/or transportation allowances to participants, complete accurate and on-time reconciliation of funds advanced to support workshop activities, and other workshop/meeting related activities as required.
• Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss.
• Serve as backup for administration of transportation for the office and staff for local and international travel.
• Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff.
• Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills.
• Assist in performing project close out activities.
• Work with project team to calculate and submit cost share information, where applicable.
• As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
• Work closely with Finance Officer for daily tasks and overall project managment.

Asset Management:

• Manage expendable property
• Perform receiving function, record and tag all items
• Issue supplies and stationery to staff

All other duties and tasks as assigned

Job Requirements

• Bachelor's Degree from a recognized academic institution in business or related field or 3 years working in administration; MBA is an advantage.
• Proven competency in planning, organizing, and implementing operational activities.
• At least 3 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English
• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
• Experience leading, mentoring, and motivating staff; a good understanding of performance management.
• Demonstrates good judgment and decision making.

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Project Overview and Role

• Palladium seeks a Director of Communications for anticipated USAID-funded Nigeria Agriculture Competitiveness and West Africa Trade Hub. 
• The goal of this project is to create develop transformative private sector partnerships with agribusinesses in order transform agriculture value chains in Nigeria and West Africa. 
• Additional technical areas on the project may include investment promotion, access to finance, policy/regulatory reform and trade facilitation.

Responsibilities

• Supports project activities related to agriculture, nutrition and behavior change messaging and outreach
• Supports the development of project deliverables, including coordinating information gathering for weekly, quarterly, annual reports and annual work plans, one-pagers, reports, etc.  Contributes to the sections of deliverables related to M&E and Communications
• Ensures appropriate branding and marking for all communications tools
• Oversees the design and implementation of all tools to effectively communicate project activities and results, (i.e. website, videos, visual images, Investment Mapping System (IMS), press releases, flyers, etc.)
• Maintains project library of all communications tools, photos and events in a digital format
• Conducts media relations for the project, including targeted publicity for project activities and responses to queries from press.  Writes press releases, organizes press conferences, schedules interviews for spokespersons for the project, etc.
• Oversees gathering of all news for digital clipping booklet highlighting the work of the project and partners
• Maintains a close and collaborative relationship with USAID and the U.S. Embassy teams on all outreach and communications efforts
• Supports development of project events and workshops in collaboration with project teams
• All other duties deemed necessary, including support to the Chief of Party as required.

Requirements

• Bachelor's degree in English, communications, journalism or a related field. Master's degree preferred
• Minimum of five (5) years of progressively responsible experience in communications required
• Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective campaign strategies and programs, e.g. media operations, marketing and promotion, audience outreach, message targeting
• Experience in international development and understanding and knowledge of USAID or donor organizations a plus
• Knowledge of website development and design is preferred
• Ability to manage and satisfy competing priorities from multiple stakeholders
• Ability to rapidly analyze and integrate diverse information from varied sources
• Strong communications and writing skills are required
• Fluency in English required.

go to method of application »

Project Overview and Role

• Palladium brings more than 50 years of experience applying rigorous, evidence-led methodologies to international development. Our work covers health, education, economic growth, governance, environmental issues, informatics, workforce development, and monitoring and evaluation, offering innovative approaches that support the design, planning, implementation, and evaluation of development programs
• Our presence extends across more than 90 countries, creating positive impact over 100 projects through the dedication of 2,000+ project and home office staff.
• Palladium seeks a Finance Associate for the five-year, USAID-funded Nigeria Integrated Health Program, an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems. It will focus its support for service delivery in six intervention areas: family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea. It has a strong emphasis on monitoring, evaluation and learning.
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results
• Specific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels. Through agreements with individual states, its potential breadth is the entire country with an emphasis on the north.

Key Responsibilities
Budget, Accounting and Financial Management:

• Ensure all finances are managed in alignment with the Nigerian government regulations, company and client?s financial policies and procedures.
• Liaise with project team in Field Office and HQ to prepare, review and revise project budgets and expenditure forecasts.
• Forecast project expenditures through field office, timely submit field cash requests and manage cash flows in field office.
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances.
• Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments.
• Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations.
• Maintain up to date bank and petty cash account transaction records and supporting documentations.
• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review and submit regular field vouchers and financial reports to HQ, as required.
• Collect bank statements for the bank accounts, review cash book, and reconcile the accounts.
• Review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
• Prepare financial report as necessary and provide necessary financial support to the project.
• Process for applicable tax exemptions and VAT reimbursements during or after procurements in collaboration with the Nigeria Compliance Manager.
• Assist in end of year financial audit, as required.
• Work closely with the Operations Officer for daily tasks and project management

Grants Management Support:

• Review recipients' finance vouchers
• Process recipients' invoices and payments

Requirements
Degree and Experience:

• College Education equivalent of Bachelor's Degree in Business Administration or Finance or Accounting. Master's Degree in Business Administration preferred.
• Certified or licensed in tax, payroll and audit or ACCA or CIMA preferred.
• Minimum of five years of relevant experience. Experience with INGO projects is a plus.
• Knowledge of the financial and accounting systems in Nigeria.
• Experience working on USAID funded projects is highly desired.

Skills:

• Strong analytical and computer skills (Accounting Software, Word, Excel, PowerPoint, Internet).
• Ability to maintain financial records and prepare financial reports.
• Ability to work in a team and communicate effectively with diverse cultural and professional staff members.
• Ability to take initiative, working independently and able to juggle multiple priorities without compromising the high standards of performance and integrity expected of all project team members.
• Ability to multi-task and keep track of concurrent deadlines.
• Ability to speak, write and read English is required.
• Ability to travel within Nigeria.

go to method of application »

Project Overview and Role

• Palladium is recruiting for the anticipated the USAID-funded Nigeria Agriculture Competitiveness and West Africa Trade Hub opportunity. 
• The technical focus will be on: private sector engagement, agriculture, trade and regulatory reform as well as investment promotion and access to finance.
• The goals of this project are to develop private sector partnerships with agribusinesses in order transform agriculture value chains in Nigeria and West Africa.

Responsibilities

• Designs and implements Collaborating, Learning and Adapting (CLA) approach for the Activity
• Manages M&E across all components, assuming responsibility for operational decision-making as necessary
• Designs and implements the M&E system to track activity progress, and report on results and impact of technical programming
• Oversees data collection efforts and ensure all program requirements are met
• Ensures project scope and activities are compliant with USAID policies.
• Coordinates closely with implementing partners to build cohesive measurement and results systems

Requirements

• MA or higher in Business Administration, International Development, Economics, Statistics, or a related field
• Seven (7) years of progressively more responsible work with experience supervising a team
• Experience designing and overseeing M&E data collection and reporting for agriculture/food security projects.
• USAID/Feed the Future reporting experience is also preferred
• Demonstrated research design and analytical skills with five (5) years of agriculture research or M&E experience in Nigeria.
• USAID or other international donor experience required
• Demonstrated ability to implement, operationalize, and manage information collection and assessment systems
• Demonstrated ability to create and manage information databases using appropriate software applications
• Ability to work in team environment and work with and train non-direct reports to implement initiatives
• Strong writing, reporting, and presentational skills
• Familiarity with gender issues in M&E and an understanding of the Women?s Empowerment in Agriculture Index (WEAI) would be a plus.