Latest Jobs at World Food Programme (WFP)

THE ROLE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g., customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

QUALIFICATIONS AND EXPERIENCE:

Education:

• Completion of First degree in Logistics and Supply Chain Management, Business Management, Economics, Business Administration or any other related courses.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Experience: 5 Years relevant work experience.

Knowledge and Skills:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

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 WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Only shortlisted candidates will be notified

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THE ROLE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g., customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

QUALIFICATIONS AND EXPERIENCE:

• Education: Completion of 1st level degree. A degree in Business Administration, Logistics and Supply Chain Management, Accounting, Managerial Accounting and Financial Accounting and Finance.
• Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

MORE ABOUT YOU:

• Technical Skills: Proficiency in logistics software and tools, as well as strong computer skills, particularly in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to Detail: Strong ability to manage multiple tasks with meticulous attention to detail, ensuring accuracy in procurement processes.
• Communication Skills: Excellent written and verbal communication skills, with a capacity to liaise effectively with various stakeholders.
• Team Player: Ability to work collaboratively within a team environment and contribute positively to team objectives.
• Problem-solving Ability: Strong analytical skills with the ability to identify issues and provide practical solutions in procurement operations.
• Cultural Sensitivity: An understanding of and respect for diverse cultures, with the ability to operate in a multicultural environment.
• Adaptability: Flexibility and willingness to learn and adapt to changing circumstances and new challenges.

ADDITIONAL / NICE TO HAVE

• UN Values: A strong commitment to the principles and values of the United Nations, including integrity, professionalism, and respect for diversity.
• UN experience.

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Job holders at this level are responsible for completion of a range of logistics processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Provide support to all LESS users and ensure technical issues are resolved timely or escalated to the HQ Logistics support team and real time transactions maintained
• Ensure data integrity and transactions are carried out in real time. Request for justification for backlogs where necessary to identify challenges and preferred solution in consolation with the Commodity Accounting manager.
• Ensure Physical Inventory is performed timely, recorded and cleared in all locations on or before 5th of every month.
• Prepare stock position at the end of the month and share with Budget & Programming Unit for planning and decision making.
• Monitor and coordinate GCMF Sales Orders/Internal Purchase Orders with colleagues in stock handover location and ensure sales are executed in a timely manner.
• Monitor commodity Best Before Date and Terminal Date of Disbursement, while following up with all locations to ensure commodities are dispatched/consumed before expiration.
• In case of damaged/unfit commodities, follow up to ensure necessary steps are taken and commodity status is converted to Unfit for Human Consumption in the system.
• Monitor Stock in transit and follow up to ensure receipts confirmation for commodity delivered to CP and within WFP and following up on any anomalies.
• Provide input necessary for decision making to management through timely and accurate reports.
• Build capacity of LESS users through regular refresher trainings and as the need arise.
• Ensure best use of new enhancements in LESS (by way of guidance, materials, trainings etc) and provide prompt feedback on any issues faced.
• Use the corporate reporting tool (PRISMA) for planning and decision making while ensuring data in LESS is aligned with PRISMA at all times.
• Perform other related duties as required by the Commodity Accounting Manager or Supply Chain Management.

Expected Results

• Commodities are properly accounted for at all times and data reliability is maintained at the highest level. Required information is provided for the purpose of decision making all geared towards achieving WFP’s corporate objectives withing Nigeria and globally.

Critical Success

• Factors In addition to strong technical know-how of corporate systems such as LESS/WINGS, staff member should possess strong interpersonal skills with the ability to work as a part of a team towards the actualization of set goals within the unit and organization at large, detailed analysis of data, upholding the core values and ethics of WFP and the ability to communicate accurate information in a clear and concise manner; while sometimes working under tight deadlines within a humanitarian context.

QUALIFICATIONS AND EXPERIENCE:

• Education: Completion of 1st level degree. A degree in Business Administration, Logistics and Supply Chain Management, Accounting, Managerial Accounting and Financial Accounting and Finance.
• Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
• Language: General Service (Headquarters): Fluency (level C) in English language.

MORE ABOUT YOU:

• Technical Skills: Proficiency in procurement software and tools, as well as strong computer skills, particularly in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to Detail: Strong ability to manage multiple tasks with meticulous attention to detail, ensuring accuracy in procurement processes.
• Communication Skills: Excellent written and verbal communication skills, with a capacity to liaise effectively with various stakeholders.
• Team Player: Ability to work collaboratively within a team environment and contribute positively to team objectives.
• Problem-solving Ability: Strong analytical skills with the ability to identify issues and provide practical solutions in procurement operations.
• Cultural Sensitivity: An understanding of and respect for diverse cultures, with the ability to operate in a multicultural environment.
• Adaptability: Flexibility and willingness to learn and adapt to changing circumstances and new challenges.

ADDITIONAL / NICE TO HAVE
Commitment to UN Values: A strong commitment to the principles and values of the United Nations, including integrity, professionalism, and respect for diversity.
UN Experience

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This job is found in Nigeria Country Office (CO), and reports to the Head of Unit, Chief, or Procurement Officer.
Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.
This position is based in Abuja.    

THE ROLE

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of a first degree in Procurement, Logistics, Supply Chain Management, Business Management/Administration, Economics, Accounting or any other related functional area is desirable.

Experience: 

5 years relevant work experience.

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day-to-day basis

Knowledge and Skills:

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day-to-day basis.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Language: Fluency (level C) in English language.

MORE ABOUT YOU: 

• Technical Skills: Proficiency in procurement software and tools, as well as strong computer skills, particularly in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to Detail: Strong ability to manage multiple tasks with meticulous attention to detail, ensuring accuracy in procurement processes.
• Communication Skills: Excellent written and verbal communication skills, with a capacity to liaise effectively with various stakeholders.
• Team Player: Ability to work collaboratively within a team environment and contribute positively to team objectives.
• Problem-solving Ability: Strong analytical skills with the ability to identify issues and provide practical solutions in procurement operations.
• Cultural Sensitivity: An understanding of and respect for diverse cultures, with the ability to operate in a multicultural environment.
• Adaptability: Flexibility and willingness to learn and adapt to changing circumstances and new challenges.