Latest Jobs at Knight Frank

Scope

• The main objective is to ensure the facility's seamless day-to-day operations through effective oversight of technical matters, including routine checks, preventive and restorative maintenance tasks, and HSE details.
• This includes acquiring/deploying resources and coordinating the efforts of technicians and third-party contractors or consultants to ensure that all facilities are operating efficiently.
• The submission of weekly reports to management that provide details of all activities, challenges, and recommended resolutions in the facility is of particular importance.

Responsibilities

• Coordinate and be responsible for facilities operations.
• Oversight of the long-term structural integrity of the facility’s premises.
• Anticipate potential problem areas in the facility, analyzing and providing solutions, and preventive and/or corrective actions.
• Ensure all safety codes, requirements and standards are always complied with.
• Plann & budget for major repairs to existing facilities.
• Conduct joint inspections of the facility on a scheduled and regular basis to ensure that all facilities (air-conditioning units, generators, transformers, water treatment plant, etc.) are well managed and maintained as and when due.
• Ensure proper use and maintenance of fixtures and fittings within the facility through scheduled regular visits to each store.
• Design and ensure compliance with daily, weekly, monthly and quarterly on-site facility management checklists.
• Follow up with vendors and contractors on maintenance works, repairs and replacement of utilities
• Maintain a records/log for repairs and routine maintenance
• Maintain a database of vendors/contractors for repairs and maintenance
• Lead, direct and supervise technical and non-technical maintenance operations satisfactorily.
• Generate accurate weekly collated reports which will track queries and complaints to ensure satisfactory resolution with set timelines.
• Prepare and present guidelines concerning operational effectiveness and service levels to Management.
• Monitor utility usage and implement adjustments in usage patterns to minimize costs effectively.
• All other functions that may be ancillary and/or necessary for the effective supervision and completion of all construction work for the Company or as may be advised by the Company’s Management

Specification

• 1st Degree in Electrical / Mechanical Engineering, Estate Management, Building Technology or another related field.
• Master’s degree in project management, Facility Management or Engineering.
• Membership of COREN/IFMA is an added advantage.
• 6-8 years core Facility Management experience.
• Strong experience in managing multi-tenanted commercial properties is compulsory.
• Very strong technical and operational knowledge of buildings
• Very strong HSE knowledge.
• In-depth knowledge of relevant building and facilities management standards.

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Scope

• Reporting directly to the Senior Partner  and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.

Responsibilities

• Calendar management - owns and coordinates the Senior Partner’s meeting schedule which often includes international participants. This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.
• Events - Coordinates events and executive meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.
• Board Preparation - Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings. Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
• Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
• Handles the Partnership’s official email communication
• Office support – Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Travel coordination- Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
• Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
• Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments.

Qualifications / Education Required

• 1st Degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
• Member of relevant professional body in area of discipline
• Minimum of  6-7 years’ experience in similar role
• Experience in real estate industry is a plus
• Research experience is key

Knowledge, Skills and Attributes required to execute the job:

• Excellent oral and written communication skills
• Passionate about writing
• Ability to make quick judgement and decision on issues as they arise, etc.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
• Proficienct in using MS Word, Excel, PowerPoint and Outlook
• Strong analytical skills
• Excellent time-management, and problem-solving skills
• Ability to conduct research and present data in a succinct and well-written manner
• Ability to work independently and with professional discretion
• Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion.

Systems & IT competence:

• MS Word; MS Excel; MS PowerPoint; MS Outlook .