Jobs Vacancies at Chemonics International

Job Description

• The Executive Program Manager plays a critical role in planning and managing USAID GHSC-PSM and Chemonics’ Global Fund supply chain programs in Nigeria.
• S/he is responsible for coordinating across work plans, budgets, human resources, and stakeholders for all funding mechanisms (USAID Task Orders and Global Fund grants), assisting the Executive Management Team (EMT) to holistically manage programs activities, resources, and performance reporting.
• The Executive Program Manager will also take a central role as the focal person for the PMU and the EMT in planning and implementation of GHSC-PSM project transition and close out.
• S/he will help build alliances with clients and partners and support senior management decision-making.

Principal Duties and Responsibilities (Essential Functions)

• Serves on and coordinates among members of the Executive Management Team.
• Manages program workplan coordination and implementation on behalf of the EMT by monitoring workplan activities and human resources across funding streams, providing analyses and guidance to the EMT and Unit Directors to determine the planning, operational, technical and budgetary requirements for specific project activities.
• Supports budget analysis and management by assisting the PMU and Field Office Finance team to maintain the Field Office’s budget and monthly financial statement and to monitor the funding pipeline across funding streams; responding to regular and ad hoc budget taskers; and in collaboration with the Chief Financial Advisor and Finance Director, liaising with PMU on budget issues.
• Coordinates routine meetings with the PMU, with USAID Activity Managers, with the Four Corners stakeholders, and for periodic coordination meetings between the GHSC-PSM/Chemonics, USAID and Global Fund.
• Serves as the PMU’s point of contact for routine activities and communications and ad hoc requests.
• Supports Field Office’s M&E processes by coordinating with the Total Quality Management unit in preparing weekly workplan performance management reports for the EMT and SMT weekly meetings.
• Manages the planning of project transition and close-out activities, including strategic planning for activity phase-out and hand-over, staff transitions, and liaising with Home Office PMU to ensure Field Office compliance with project transition and close out policies and procedures.
• Responds flexibly and capably to a wide range of work-related requirements such as providing information on program activities and tracking short-term technical assistance resources and deliverables.
• Performs all tasks and responsibilities demonstrating behaviors associated with Chemonics’ values and competencies at all levels in the company.
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
• Carries out ad hoc assignments as dictated by unforeseen operational requirements at the discretion of the Country Director.
• Perform other tasks as directed by the Country Director.
• Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
• Support achievement of the overall project goals as required to ensure project performance.

Job Qualifications

• Bachelor’s degree in a relevant major; master’s degree preferred.
• At least six (6) years of relevant work experience of which four (4) years are relevant work experience. Experience coordinating development programs on behalf of a donor or implementing organization is preferred.
• Familiarity with and knowledge of USAID’s and Global Fund’s operations, procedures, and policies in areas such as project management, procurement, reporting, and monitoring and evaluation preferred.
• Evidence of productive and positive working relationships with colleagues and peers.
• Works independently with minimal supervision.
• Strong interpersonal skills.
• Demonstrates experience meeting deadlines and balancing competing equities, audiences, and priorities in a busy professional environment.
• Excellent written, verbal, and presentation skills.
• Fluency in English is required.

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Job Description

• The Compliance Manager will ensure controls are established to minimize risk.
• S/he will be responsible for supporting operations of the project to ensure adherence to regulatory standards, donor fiduciary policies and procedures, and industry best practices.

Principal Duties and Responsibilities (Essential Functions)

Auditing and Financial Compliance (60%)

• Support in the design and execution of operational audits to ensure the adequacy and effectiveness of the internal control environment in compliance with the organization’s policies and procedures and identify opportunities for process improvements
• Develop a targeted, risk-based, and coherent annual audit/compliance plan, disseminate the plan to management and core operations teams and ensure strict adherence/implementation of the plan within stipulated timelines
• Conduct periodic internal reviews and investigation of compliance issues to ensure that procedures are followed and prepare detailed findings memoranda for management and advise on next steps
• Work closely with the Chief Internal Auditor to monitor implementation of these processes and for clarity of communication of the processes
• Manage project and statutory audits, including organizing teams, checking compliance with donor polices and applicable laws, detecting control weaknesses, and verifying financial records
• Review of 3PL invoice processing for compliance as it relates to the Procurement, W&D Analytics, Laboratory Program, and Finance Teams
• Perform audit assignments, including plan preparation, workpapers, finding, and associated reports; verifies the accuracy of financial records as they pertain to assets, liabilities, receipts, expenditures, and related donor transactions
• Under the supervision of the Chief Internal Auditor perform assurance reviews of the projects’ procurement and financial records to ensure compliance with organizational policies and procedures by understanding and documenting business processes, interpret policies and procedures, and evaluate key risks
• Examines physical and electronic vouchers against organizational policies and procedures
• Assesses completeness of substantiating documents against contractual terms and conditions
• Maintains a database of record-keeping recommendations and observations
• Reviews and develops procedures to mitigate the risk of fraud and wastage

Business process analysis, design, implementation, and management (20%)

• Consult and provide guidance and information to internal clients on process development or redesign initiatives
• Manage and negotiate the timelines of the process improvement projects focusing on the development, implementation, administration and operation of new business processes and strategies
• Identifies physical and electronic filing trends across all vouchers and makes filing process improvement recommendations, when relevant
• Participate in the development and implementation of systems that result in improved operational efficiency and reduced organizational risk
• Monitor and provide updates on post-implementation and conformance reviews with a focus on continuous improvement and compliance
• Act as a main business process improvement expertise contact point and provide direction, mentoring and guidance to less experienced staff providing them ongoing support in process design, process support and process operations
• Support on developing new partnership mechanisms processes, SOPs, etc.
• Advise internal clients on the issues and problems that may arise as process implementation activities and improvements occur
• Keep abreast with the organization policies and procedures, current developments in accounting and auditing professions, and changes in local legislation

On-boarding and training facilitation for functions worldwide (10%)

• Facilitate on-boarding and training programs to provide staff with the tools needed to perform their duties in an effective and efficient manner in compliance with the organization’s policies and procedures

Management and Supervision (10%)

• Manage the work of the Internal Audit Consultants and Interns that support the various teams.
• Supervisory responsibilities include, but are not limited to, developing and agreeing goals and work plans, meeting with supervisees on a regular basis to discuss issues, track work progress, provide guidance and support, and ensure consistent quality of work performed; conducting Performance Plan and Reviews; communicating, implementing and assuring adherence to organizational policies, guidelines and values; developing staff skills and knowledge; approving time sheets; and facilitating supervisee success whenever possible
• Perform other duties assigned by his/her supervisor

Job Qualifications

• Minimum of 6 years of audit-related work experience required
• Bachelor’s degree in finance, business administration, or accounting required; Lead Audit or Accounting certification from reputable certifying body or an Advanced Degree required
• Strong verbal and written communication skills; ability to effectively lead meetings and conduct presentations
• Ability to work effectively both independently and as part of a team
• Demonstrated ability to collaborate effectively with others, identify root causes, and drive results
• Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID/the Global Fund regulations strongly desirable
• Prior work experience with non-USG, foundations and other donors desirable
• Experience building capacity/ training diverse groups highly desirable, both in a classroom or in an electronic setting
• Experience working on a USAID or donor-funded project required
• Fluency in English is required

Competencies:

• Able to see the ‘big picture’ and understand the holistic approach to process improvement and innovation
• Able to motivate, gain buy in, and effectively solicit input from staff affected by the changes and improvements in business processes
• To continue process innovation, must be meticulous, self-motivated, and with excellent interpersonal skills