Jobs at the OPEC Fund for International Development

Grade: C
Recruitment Status: Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal

Job Profile

• The role supports the efficient coordination and organization of all activities within the Regional Director’s office, ensuring the smooth operation of daily business.
• It provides essential administrative and secretarial support to enhance the effectiveness of the Unit and the Regional Director, while facilitating interaction with internal and external stakeholders, as required.

Duties and Responsibilities
Correspondence:

• Receives, logs, reviews and distributes all incoming correspondence
• Provides background information and files concerning correspondence and ensures that urgent/important items are highlighted to the supervisor's attention
• Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received
• Checks outgoing communications for accuracy, conformity with overall policies or instructions, and use of the correct communication channels
• Classifies and distributes types of correspondence according to priority and importance
• Follows up on target dates and deadlines and supports timely responses to correspondence and queries
• Channels correspondence for action by the Regional Director or directly to the concerned staff, as necessary
• Tracks milestone timelines for the Regional Director, including submissions of project Concept Papers, Governing Board Reports and Internal Memoranda

Document Preparation:

• Prepares routine letters, memoranda, reports and similar documents, as required
• Assists in the preparation of presentation and reporting materials, as required
• Performs general office administrative tasks (including document preparation and digitization).

Business Meetings / Events Arrangement:

• Receives visitors and telephone calls with tact and discretion, and acts according to the nature and urgency, directing them to the appropriate staff, as required
• Arranges meetings, notifies participants of place, date, time, and subject
• Records key discussions and prepares draft minutes for the Regional Director’s approval
• Makes arrangements for duty travel, prepares travel authorizations, and facilitates completion of required documentation (e.g. visas, vaccination certificates).

Coordination:

• Facilitates communication, on behalf of the Regional Director, with officers inside and outside the Department/ Unit, to give or obtain information
• Supports the administrative coordination of submissions in relation to reports, documents, and presentations
• Supports the preparation and compilation of relevant files required for the Ministerial Council, Governing Board Meetings and Sub-Committees, as well as other high-level meetings, when necessary
• Assists in arranging logistical aspects of workshops or training, as required

Knowledge and Records Management:

• Maintains accurate physical and electronic document and records management systems
• Ensures timely and accurate updating of relevant information in internal systems and document repositories
• Tracks the status of submissions and activities, and follows up to ensure timely updates and completion
• Prepares and compiles briefing materials, background documentation, and meeting files for the supervisor, ensuring completeness and accessibility
• Maintains and updates contact databases of partner countries and institutions
• Supports administrative processes related to approvals and documentation workflows
• Supports the preparation and review of reports for formatting, consistency, and completeness, in line with institutional standards
• Assists in retrieving documentation and preparing basic tables, charts, and supporting materials for reports, as required
• Supports knowledge sharing and continuity by maintaining up-to-date documentation and assisting with handover of administrative processes
• Generates standard reports and extracts from internal systems, as required
• Assists/replaces Executive Assistants and other Assistants, as required, ensuring continuity of administrative support
• Relays information between the Regional Director and other staff members of the Region/ Department
• Perform additional tasks related to the job function as assigned by the Regional Director.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration, Finance, or a (closely) related field
• A minimum of five (5) years of professional experience in administrative, secretarial, or office support roles, of which preferably at least three (3) years should have been in an international organization, multilateral development bank (MDB), or a comparable international environment
• Proficiency in standard office and digital tools for document preparation, reporting, and administrative support
• Ability to use internal systems and applications for document management, tracking, and workflow support
• Strong organizational and records management skills, including maintaining structured filing systems
• Ability to support the management of correspondence, scheduling, and official documentation in a structured manner
• High attention to detail in reviewing documents for formatting, accuracy, and completeness
• Ability to manage multiple tasks and deadlines in a structured and timely manner
• Fluent in English. Good working knowledge of Arabic, French, Portuguese, Russian or Spanish is an added advantage.

While all nationalities are eligible for this role, nationals from the Member Countries of the OPEC Fund for International Development are strongly encouraged to apply. The Member Countries are: Algeria, Ecuador, Gabon, Indonesia, Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, United Arab Emirates, and Venezuela.

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Department / Unit: Legal Services Department / Institutional and Administrative Unit
Contract Type: Fixed Term Contract
Job Category: Management
Grade: H2
Recruitment Status: International / Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal

Job Profile

• The Director, Institutional and Administrative Unit provides advice and assistance to the General Counsel on institutional and administrative matters and ensures legal service delivery to several departments, all in accordance with the institutional strategy, in order to support the execution of  the OPEC Fund’s mandate and achievement of its targets and objectives.
• The incumbent also advises on host country matters, human resources, and procurement matters, and is responsible for coordinating the legal services provided to Finance, including on all treasury and capital market activities of the OPEC Fund.   

Duties and Responsibilities
Policy development and implementation:

• Provides input to or leads the development or review of institutional and/or departmental strategy and objectives.
• Leads the legal team responsible for Institutional, Administrative and Capital Market activities in implementing its annual work program and ensuring the achievement of its mid- to long-term goals, strategic targets and annual objectives.

Legal services:

• Coordinates the provision of legal services to Finance, including: (a) negotiating all legal agreements relating to the rating process, the OPEC Fund borrowing program in the international capital market, and the listing of securities on approved stock exchanges; (b) drafting and negotiating documents relating to the investment of the liquidity portfolio in the capital or money markets; (c) replenishment of OPEC Fund resources; and (d) tax exemptions.
• Coordinates the negotiation of the terms and conditions of institutional procurement contracts covering buildings, goods and services, IT hardware and software, as well as other capital investment activities. Also advises on compliance with procurement policy and other rules and regulations

Legal advice:

• Provides legal advisory support on all human resource matters, including on recruitment, administration of compensation and benefits, HR Policies Framework and HR Rules & Procedures, the Staff Code of Conduct, and handling of employee disputes.
• Provides advice on matters relating to the Headquarters Agreement between the OPEC Fund and the Republic of Austria, particularly in respect of the privileges, immunities and exemptions extended therein to the OPEC Fund and its employees. 
• ​​​​​​​Drafts/responds to Note Verbales and requests from the Host Country in connection with the Headquarters Agreement and directly liaises with the authorities of the latter on behalf of the OPEC Fund
• ​​​​​​​Assists the General Counsel in advising on constitutional and corporate legal issues arising from the interpretation and application of the Agreement Establishing the OPEC Fund, by-laws and financial regulations, and drafting legal documents relating to membership of the OPEC Fund, membership contributions to the resources of the OPEC Fund, and the creation of special funds.  
• ​​​​​​​Identifies issues of legal importance related to the international status of OPEC Fund, conducts/supervises research and analysis on such legal issues and brings them to the attention of the General Counsel for consideration, with recommendations and an agreed action plan.

Leadership and direction:

• Leads, mentors and assesses the team, providing goals and expectations, feedback and technical guidance to optimize their performance and enhance service delivery quality.
• ​​​​​Contributes to the development and maintenance of the knowledge assets of Legal Services as well as capacity building and knowledge sharing within the department and organization
• ​​​​Supports the General Counsel in management of the strategic objectives of  Legal Services.

​​​​​​​​​​​​​​Stakeholder management and engagement:

• Represents the OPEC Fund in any legal or dispute resolution proceedings assigned by the General Counsel and liaises with external counsel as required.  ​​​​​​​
• ​​​​​​​​​​​​​​Works with external stakeholders (authorized officials of partner countries/institutions, law firms, the Austrian Ministry of Foreign Affairs, representatives of other VBIOs and other counterparties) and internal stakeholders (e.g. all OPEC Fund departments/units on the subject of legal services and advice on an ongoing basis).​​​​​​​
• Carrying out other tasks assigned by the General Counsel that are related to the job function.

Qualifications and Experience

• Master’s Degree in Law and admission to the Bar or equivalent.​​​​​​​
• A minimum of 15 years relevant professional experience, of which 5 years should have been at an international development finance institution/ international law firm.​​​​​​​
• A minimum of 5 years  relevant proffessional experience at a senior level.
• Fluent in English.

​​​​​​​Competencies:

• Inclusive Leadership & People Management - Demonstrates the ability to lead and manage diverse teams effectively, fostering an inclusive culture where all team members feel valued, empowered, and engaged. Promotes collaboration, drives team performance, and supports professional growth through mentorship and equitable opportunities. 
• Strategic Planning & Execution - Exhibits strong strategic thinking and execution capabilities, aligning initiatives with the OPEC Fund’s long-term goals. Utilizes planning tools to set clear objectives, allocate resources efficiently, and monitor progress to ensure successful delivery of strategic priorities and sustainable growth.  
• Managerial Accountability & Responsibility - Takes ownership of decisions and actions, ensuring alignment with the Fund’s values and strategic direction. Establishes clear accountability structures, sets performance standards, and promotes transparency in reporting and decision-making processes
• Conflict Resolution  -Effectively manages and resolves conflicts to maintain a productive and respectful work environment. Applies appropriate strategies to identify root causes and facilitate constructive, mutually beneficial solutions that strengthen relationships and team cohesion.  
• Ethical Decision-Making - Upholds the highest standards of integrity and ethical conduct in all decisions. Adheres to the OPEC Fund’s code of conduct, ensuring transparency, fairness, and alignment with the institution’s mission and values. 
• Cultural Sensitivity- Leads with cultural awareness and adaptability in a global organizational context. Promotes inclusive communication and collaboration, leveraging cultural insights to enhance team effectiveness and organizational impact.  
  Effective Communication -Communicates ideas and information clearly, persuasively, and appropriately across diverse audiences and channels. Encourages active listening and feedback, ensuring messages are tailored, culturally sensitive, and impactful. 
• Results Orientation - Demonstrates a strong focus on achieving results through proactive planning, decisive action, and accountability. Ensures goals are met within defined timeframes and in alignment with the Fund’s strategic objectives.
• Stakeholder & Impact Focus - Prioritizes stakeholder needs and expectations to deliver sustainable impact. Applies stakeholder mapping and relationship management strategies to ensure transparent communication and alignment with the Fund’s mission and long-term outcomes.