Jobs at Roomy Outsourcing

Responsibilities

• Weekly schedule checks on the properties and staff.
• Spot checks on Nathan properties
• Liaising with lawyer and accountant on rent dues and proper accounting..
• Overseeing proper management of the portfolio.
• Coordinating of office activities and operations to secure efficiency and compliance to company policies.
• Organizing and maintaining files and records.
• Preparing staff Payroll.
• Overseeing suppliers and vendor bids, tenders and requests.
• Coordinating repair work at all the properties/office.
• Acting as the point of contact to the Managing Director.
• Running of daily expenses for the company.
• Organizing, maintaining and filing company records system.
• Acting as office manager by keeping up with office affairs.
• Collating, filing, reconciling, and liaising with the accountant of office expenditures.
• Responding to mails and correspondence of the managing director.
• Petty cash handling and record keeping in line with accounting and office procedures.
• Undertaking additional specific tasks as directed by managing Director.
• Making sure all repair work is done properly.
• Office reporting, processing expenses sheets and invoices.
• Distributing official information within the staff.
• General office management.
• Flexible and adaptable approach to work.
• Monitoring stationary levels and ordering office supplies.
• Providing information of internal or external enquirers.
• Attention to details.
• Support budgeting and bookkeeping procedures.
• Creating and updating of records and databases with financial and other data.
• Ensuring that tenants are responded to promptly and professionally.
• Passing messages on effectively and efficiently with full contact details made available.
• Reminder to the lawyers for payment of rent due.
• Handling sensitive information in a confidential manner.
• Supervising repairs done in the house.
• Attending to bank activities for MD.
• Checking in of luggage at the airport.
• Liaising with workers on maintenance work e. g Electrical, plumber, swimming pool, cleaning, painter, Ac servicing, generator repair.
• Monitoring the cleaning and fumigation work of external cleaning company only.
• Following up on identified routine works.
• Manage household budget.
• Collating of invoices and making sure payment are made.
• Picking up post office mail and payment of annually bill.
• Payment of pending bills.

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Responsibilities

• Maintaining the property and ensuring regular building upkeep, addressing tenant complaints, completing repairs, and contracting landscaping.
• Manage all aspects of assigned properties. Oversee the daily operations, ensuring the property is running smoothly and efficiently, and making sure that the needs of the property owner are met.
• Inspect and arrange maintenance to meet standards.
• Maintain a positive, productive relationship with tenants.
• Arrange jobs with contractors in a timely and reliable manner.
• Oversee cleaners and cleaning of the property.
• Collect receivable accounts and handle operating expenses.
• Oversee properties’ personnel and assess their performance.
• Budgeting for new and corrective maintenance works.
• Procurement of needed materials for work.
• Daily supervision of the cleaners, security guards and other staff to ensure that works are done effectively.
• Troubleshooting of any issues that might arise from all plants, Generators, electrical fixtures, HVAC systems, Gym Equipment and other building fixtures before calling the appropriate technician for the job.
• Checking in and out of Guests in the Shortlet apartment and answering questions from potential guests and tenants about the Facility.
• Giving weekly reports on all works and power usage updates.

Water Treatment:

• Daily routine inspection on the water treatment plant to check water levels in the underground and overhead reservoir and running of the water treatment plant.
• Bi-weekly backwashing of the treatment plant to ensure the treated water is clear and free from impurities.

Sewage Treatment:

• Daily running of the sewage treatment plant to ensure there is proper drain of wastewater from the building.
• Weekly check on the sewage pump to declog it of any solid particles in the septic tank.

Power and Generators:

• Daily check on the power Generators to ensure they are running smoothly.
• Daily note taking on the Generator run hour, diesel level and electricity meter readings to detect any spike or trend in the power supply.
• Monthly taking of power consumption on the Generators and Electricity supply on the occupants' check meters to ensure billings are properly allocated.
• Liason and supervision of contractors and other technicians to make sure works are done according to scope.

Responsibilities

• Candidates should possess a B.Eng Degree with 3 - 5 years experience.