Jobs at Premiere Urgence Internationale (PUI)

General Objective

• The Finance assistant will have to assist Finance Officer/Manager in all the activities related to finance and cash management.

Responsibilities and Tasks
Treasury & Cash Follow-up:

• Manage the cashbox and ensure the safe keeping of cashbox
• Process receipts and invoices for cash payments
• Do daily physical inventory of the cashbox with the Finance Officer
• Ensure the daily worker payments
• Prepare and follow up the pay-outs and cash advances, within established guidelines
• Guarantee security of the cashbox and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
• Assist in the preparation for the external audit visits (donor and coordination visits)

Archiving Finance record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Coordination
• Manage the physical archival of Finance files as per the archiving process at the base level

Department of the Department:

• Be responsible of all cash payments and relevant protocols related to the base
• Ensure the accountancy hard copies quality
• Scanning of all finance documents.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 2 - 5 years work experience.

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General Objective

• Under the direct supervision of the Protection supervisor, the Protection Officer will be responsible for integrating protection principles into all sectors of PUI’s programming.
• This role ensures that interventions are designed and implemented in a way that upholds dignity, safety, and rights of the affected populations while minimizing risks of harm and maximizing the engagement of vulnerable groups, including people with disability.
• S/he will be responsible for developing, implementing and monitoring protection and community outreach activities, in compliance with work plans, donor regulations, and PUI policies.
• S/he will play a key role in increasing community knowledge and access to services while strengthening PUI knowledge and acceptance within the community.

Responsibilities and Tasks
Activities implementation

• Conduct capacity-building and training to COWs on thematic of protection (including CP, GBV, protection mainstreaming, confidentiality of protection data)
• Conduct training sessions and workshops for health and nutrition staff on protection mainstreaming, social cohesion and the importance of incorporating protection principles into their daily work.
• Support the development of training materials and tools to support protection mainstreaming in the field
• Support effective community engagement and community input into program activities and design through close contact and structured activities 
• Participate in community events and meetings, and lead the organisation of awareness sessions and workshops
• Ensure the identification, internal/external referrals and follow-up of protection cases and urgent cases to the Health, FSL and Nutrition team
• Collaborate with program teams to identify and address potential protection risks associated with project activities.
• Develop appropriate key messages and IEC materials and ensure that they are disseminated among the community
• Develop and implement strategies to promote inclusivity and accessibility of services for marginalised groups, including women, children, the elderly, and persons with disabilities.
• Ensure protection is mainstreamed in all PUI Programs at the field and protection cases and concerns are timely referred and addressed
• Report immediately any difficulty or delay faced in the implementation of activities to the direct manager

Team Management:

• Supervise Community Outreach Workers and ensure the timely implementation of their activities
• Coordinate the work of COWs: work plans, progress toward targets, and frequency of submitting collected data
• Ensure that COWs have the necessary information on the referral system and provided services and properly understand the activities to be implemented in the framework of the project
• Routine field visits to monitor COWs activities
• Continuously collect feedback from COWs and ensure the communication to the Protection Supervisor

Logistic & administration:

• Report to the line manager the needs in materials and tools required to conduct trainings and outreach activities
• Participate in the organization on training sessions: venue, attendees and support materialsEnsure a proper utilisation of the tablets and make sure all of it are daily charged and fully operational

Reporting & Data collection:

• Collect, analyze, store in a database and report information received from COWs (households surveys, FGDs, awareness sessions…)
• Collect, and analyze data related to protection mainstreaming to inform program adjustments and improvements
• Collect and analyze identified protection cases and referrals
• Document and report training sessions and feedback from participants
• Work with the M&E team to develop indicators and tools for monitoring protection outcomes within health, and nutrition programs

Internal and External Representation:

• Build and maintain relationships with external partners, community leaders (especially Bulamas), community committees and other stakeholders
• Represent PUI at anytime and anywhere when s/he is in duty
• Ensure coordination with PUI Staff and stakeholders concerning community intervention activities.