Jobs at Owens and Xley Consults

Job Description

• Supports all operation procedures
• Answers calls and replies messages
• Sends emails
• Act as back-up to Manager in performing business operations duties.
• Provide support to Operations manager as and when required.
• Update internal operation procedures document as needed.
• Coordinate with Manager to schedule team meetings and to provide follow-ups.
• Support the Manager in managing and resolving operational issues.
• Work with Manager to provide excellent customer service.
• Sort and distribute mails and faxes to respective personnel.
• Store, file and retrieve corporate documents and reports as and when needed.
• Order, store and organize all office supplies.
• Manage all office orders on regular basis.

Educational Qualification

• OND in any related discipline
• Maximum of 2 years of operational experience in retail industry
• Reside along lekki/ajah axis

Salary
N30,000

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Functions of the Role

• Create content calendar
• Create content for social media
• Track payment
• Respond to messages on social media Acting as a first point of contact Dealing with correspondence and phone calls
• Managing CEO's diaries and organising meetings and appointments, often controlling access to the CEO
• Booking and arranging travel, transport and accommodation
• Organizing events and conferences
• Reminding the CEO of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses.

Requirements

• Candidate must have 1-2 years experience in similar role
• Applicants must live on the Lagos Island, Lekki-Ajah axis.

Salary
N60,000

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Key Responsibilities

• Coordinate and monitor supply chain operations
• Pack items for delivery
• Ensure organization of warehouse 
• Keeps track of items 
• Ensure premises, assets and communication ways are used effectively
• Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
• Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
• Plan and track the shipment of final products according to customer requirements
• Keep logs and records of  stock, executed orders etc.
• Prepare accurate reports for upper management

Requirement 

• OND 
• Reside along Lekki-Ajah Axis
• Ability to work with little supervision and track multiple processes
• Computer-savvy 
• Outstanding organizational and coordination abilities
• Excellent communication and interpersonal skills

Experience

Maximum of 2 years of logistics experience

Salary

N30,000

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Overall Responsibilities

• The Executive Assistant is responsible for providing high level managerial and administrative assistance to the CEO.
• He or she will be required to effectively plan, organize and schedule activities in an efficient manner and provide administrative and legal support to the Chief Executive Officer.

Key Functions

• Provides professional-level administrative support including preparing and finalizing high level contracts, memoranda, legislation, presentations, PowerPoints, redlining of documents, document comparisons.
• Coordination and organization of detailed calendars, events, reports, agenda planning; proofreading and correcting prepared documents, copying, printing, scanning, assembling and comparing documents.
• Call, mail and; travel arrangements, expense reports and other tasks as required in a confidential, professional manner.
• Manages key legal projects including scheduling document revisions and other priority items
• Works with legal team to review all contracts and agreements and advises MD/ CEO on same
• Accurately files correspondence and legal documents, support corporate records retention and maintenance, including monitoring and ensuring compliance with requirements.
• Tracks requests and coordinates production of documents in anticipation of and response to requests.
• Arranges and assists in planned meetings; prepares summaries of meetings and conferences as needed or directed.
• Perform other duties as assigned to support the efficient operation of the department.

Requirements

• Bachelor's Degree
• Minimum five (3-5) years' experience in legal and administrative support/management to senior executive levels; preferably in the services industry

Skills:

• Have advanced level of proficiency working with Microsoft Office suite.
• High proficiency in legal terminology, syntax, and forms.
• Excellent planning and organizational skills
• Excellent schedule and time management skills
• Exceptional verbal and interpersonal communication skills, grammar, business writing, and presentation preparation skills.

Personal Attributes:

• Must pay attention to detail
• Be able to work in a fast pace environment
• Be flexible and adaptable
• Ability to prioritize deadlines and organize a diversified workload and recommend office process improvements as necessary.
• Experience working in a professional environment where confidentiality is valued
• Must be initiative and have sound business judgment