Legal Executive Assistant at Owens and Xley

Overall Responsibilities

• The Executive Assistant is responsible for providing high level managerial and administrative assistance to the CEO.
• He or she will be required to effectively plan, organize and schedule activities in an efficient manner and provide administrative and legal support to the Chief Executive Officer.

Key Functions

• Provides professional-level administrative support including preparing and finalizing high level contracts, memoranda, legislation, presentations, PowerPoints, redlining of documents, document comparisons.
• Coordination and organization of detailed calendars, events, reports, agenda planning; proofreading and correcting prepared documents, copying, printing, scanning, assembling and comparing documents.
• Call, mail and; travel arrangements, expense reports and other tasks as required in a confidential, professional manner.
• Manages key legal projects including scheduling document revisions and other priority items
• Works with legal team to review all contracts and agreements and advises MD/ CEO on same
• Accurately files correspondence and legal documents, support corporate records retention and maintenance, including monitoring and ensuring compliance with requirements.
• Tracks requests and coordinates production of documents in anticipation of and response to requests.
• Arranges and assists in planned meetings; prepares summaries of meetings and conferences as needed or directed.
• Perform other duties as assigned to support the efficient operation of the department.

Requirements

• Bachelor's Degree
• Minimum five (3-5) years' experience in legal and administrative support/management to senior executive levels; preferably in the services industry

Skills:

• Have advanced level of proficiency working with Microsoft Office suite.
• High proficiency in legal terminology, syntax, and forms.
• Excellent planning and organizational skills
• Excellent schedule and time management skills
• Exceptional verbal and interpersonal communication skills, grammar, business writing, and presentation preparation skills.

Personal Attributes:

• Must pay attention to detail
• Be able to work in a fast pace environment
• Be flexible and adaptable
• Ability to prioritize deadlines and organize a diversified workload and recommend office process improvements as necessary.
• Experience working in a professional environment where confidentiality is valued
• Must be initiative and have sound business judgment