Jobs at Malaria Consortium

Purpose of the Assignment

• The purpose of this ToR is to engage TA support that will serve as support to the field assistants in high burden LGAs due to the large number of facilities, SMC personnel to ensure proper coverage of households during implementation.
• The high burden LGAs are 3 LGAs of Bauchi state (Toro, Bauchi and Katagum), 4 LGAs of Borno state (Bayo, Biu, Shani and Hawul) and 2 LGAs of Kogi state (Dekina and Ankpa)

Scope

• The role of LGA Technical Assistant is to ensure quality implementation of delivery of SMC services at the community level by HFW / supervisors and CDDs through the timely delivery of SMC commodities and supplies, provision of supportive supervision, on the job capacity building and documentation of program activities.
• S/he provides supportive supervision and training to the above actors and ensures adherence to SMC administration protocols.
• He / she interacts with the State Ministry of Health, LGA management team, keeps them updated on the program progress and ensures high-quality SMC implementation in high burden LGAS.

Specific Activities of the TA
Programme Implementation, Treatment Tracking and Management:

• Support implementation of all SMC activities at health LGA level, including timely implementation of work plan, planning meetings, commodity distributions and monitoring to avoid any stock out, community mobilization activities, supervision, monitoring and reporting.
• Work with the LGA Field officer or Cluster Supervisor in ensuring accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports.
• Support capacity building of field partners (Supervisors, HFW, CDDs/CHWs, Lead Mothers (LMs) and community mobilisers) through on-job support and quality supervision.
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities is in line with the laid down protocols, by continuously monitoring and conducting supervision and on-job training of LGA, HFW and CHWs.
• Maintain a good relationship and work jointly with Public Health Officers and other partners to undertake home visits, meetings and to ensure LGA’s ownership.

Reporting & Data Quality Control:

• Review all field implementation reports, provide feedback on areas that need correction and submit the final hard copy report to the Program officer after LGA Level approval.
• Assist M&E Officer on the data quality queries and ensure identified issues are rectified in time.
• Ensure submission of EoC Report, success stories, trip reports etc. to the Program Officer and SPM

Coordination and Representation:

• Responsible for overall coordination of LGA and HFW/supervisors and CHWs during training and supervision visits.
• Liaise with key stakeholders and partners including LGA Administrator, State MOH, Community leaders, other stakeholders (for their support and buy-in, resolution of disputes/conflicts etc.) during SMC activities.
• Attend data validation meetings at LGA level and as directed by LGA cluster supervisor /State project manager.
• Establish and maintain links with health and other nutrition services with special attention to referral cases while working closely with the State/LGA NAFDAC focal persons.

Administrative and other Duties:

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
• Participate in the follow-up of supplies consumption.
• Overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites.
• Ensure physical inventory of all SMC commodities supplied to all HF at the end of each cycle.
• Any other duties as required by the line manager.

Deliverables:

• Comprehensive End of Cycles Reports within two days after implementation.
• Complete Reverse Logistics of used and unused SPAQ after each cycle.
• Follow up on Personnel payment.
• Attend all Meetings at LGA level (planning meeting, EOC, DVM).
• Support SPAQ distribution to HF from the LGA transit point.

Qualifications and Experience

• Clinical Officer, Nurse, Social Science, Science, or any other Public Health-related qualification with at least five year’s field experience in SMC implementation.
• Fluency in English, Hausa / Fulani and/or other local languages is required.
• Experience working in drug/commodity supply management, M&E and logistics.
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders.
• Must be familiar with the use of Survey CTO and the Microsoft Office suite.
• Experience in conducting quality supportive supervision and data use.

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Scope of work

• The M&E Manager will be responsible for ensuring that all project M&E activities are implemented according to plan and data are recorded accurately and stored in the appropriate media.
• The M&E Manager will coordinate required logistics for data collection, validation, processing, storage and reporting.

Key accountabilities
Management and planning (35%):

• Support the finalization/review of ITN Campaign M&E Project M&E plans and frameworks as listed below:
  • log frames with appropriate programme indicators, targets and data collection methods.
  • tools and methods for M&E components of the household surveys implementation.
  • Routine (where necessary) and periodic monitoring systems, including databases, systems for data collection, maintenance and storage; and
  • templates and schedules for routine reports including quantitative and narrative reports (where necessary).
• Take the lead in planning M&E activities in the approved work plan and coordination of implementation ensuring high level of technical quality and work closely with the  SPM to ensure that the M&E plan is aligned with the overall programme work plan and is within the budget allocated for M&E.
• Ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making by facilitating data collection and collation.

Data management, reporting, surveys, and dissemination (35%):

• Provide technical support for routine data collection and management including IT applications for data transfer where needed.
• Support the states in the development/finalization of the personnel database and composite national database for the ITN M&E Project.
• Support the conduct of successful periodic household surveys.
• Where necessary, plan and coordinate quarterly routine monitoring visits to project supported sites and conduct field visits to validate data and monitor the quality and completeness of collected data.
• Assist in analysis and presentations of project data at nationa and statel levels.
• Participate in project assessments, evaluations and design including development of survey protocols with support from country office and advisors.
• Participates in regular documentation of lessons learnt on various interventions by the project.
• Work with relevant UK/HQ and Country Office colleagues, NMEP and state stakeholders towards appropriate impact evaluation of the ITN Project.

Knowledge Management, Capacity Building and Learning (10%):

• Work with the Senior project Manager to develop training or capacity building plans related to M&E and implement them as necessary.
• Support M&E training planning and rollout at the state levels.
• Ensure that state M&E and programme teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
• Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use for the state and for the national level, and to document and incorporate lessons learned into programme design and implementation.
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates.
• Work closely with the SPM, PI and SCTC to support programme staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
• Actively participate in the M&E community of practice (CoP).
• Support knowledge management systems (MC/External Relations/Communications) and practices to gather, document and share best practices with project team, MC country office, government and technical partners.

Accountability (10%):

• Support state programme staff to engage key populations in M&E programme performance and to incorporate participatory methods into M&E systems in the states.
• Support the state M&E Officers in the orientation of programme staff and partners on the basic principles and practices of beneficiary accountability in the states.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Support the states to ensure that beneficiary feedbacks are adequately documented, addressed, analyzed, and utilized by programme teams.

Networks and representations (10%):

• Develop and maintain relationships with NMEP and relevant Ministry of Health officials, so as to stay abreast of and involved in related SMC, HMIS and M&E developments.
• Represent MC at national and state levels as designated  by the Senior Project Manager or MC senior management; and make presentations at technical meetings and events related to M&E.

Person Specification
Qualifications and experience:
Essential:

• A postgraduate Degree in Public Health (with focus on epidemiology/bio-statistics) or a relevant social science discipline such as Demography or Statistics;
• A minimum of 5-years’ experience in a related role;
• 3 years’ previous experience in a supervisory role at middle management level;
• Hands-on knowledge and expertise of database management systems (SurveyCTO, Epi-info, DHIS2, LMIS, HMIS, STATA, SPSS) as well as data and statistical analysis;
• Previous experience in the Public Health sector and at the community level and on a malaria project;
• Experience in use of evidence to inform programming and policy;
• Significant experience in survey design and implementation; and
• Experience in capacity building/ transferring of skills.

Desirable:

• Experienced in applying qualitative methods of data collection and analysis; and
• Ability to work both independently and as part of a team.

Work-based skills:
Essential:

• Proficient in the development of data entry programmes, using statistical analysis software (SurveyCTO, Epi Info, Epi Data, Excel, Access, Stata, SPSS) and management of project M&E systems;
• Excellent communications and presentation skills; and
• Excellent written and spoken English.

Desirable:

• Excellent organization skills; and
• Experience/skills in team management.

Key working relationships:

• This role involves working closely with the project team, in particular the Project Manager, Principal Investigator, the Senior Country Technical Coordinator, field staff, and data consultants.
• The M&E Manager reports to the Senior Project Manager, with dotted-line reporting to the Principal Investigator.

go to method of application »

Scope of work

• The M&E Manager will be responsible for ensuring that all project M&E activities are implemented according to plan and data are recorded accurately and stored in the appropriate media.
• The M&E Manager will coordinate required logistics for data collection, validation, processing, storage and reporting.

Key accountabilities
Management and planning (35%):

• Support the finalization/review of ITN Campaign M&E Project M&E plans and frameworks as listed below:
  • log frames with appropriate programme indicators, targets and data collection methods.
  • tools and methods for M&E components of the household surveys implementation.
  • Routine (where necessary) and periodic monitoring systems, including databases, systems for data collection, maintenance and storage; and
  • templates and schedules for routine reports including quantitative and narrative reports (where necessary).
• Take the lead in planning M&E activities in the approved work plan and coordination of implementation ensuring high level of technical quality and work closely with the  SPM to ensure that the M&E plan is aligned with the overall programme work plan and is within the budget allocated for M&E.
• Ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making by facilitating data collection and collation.

Data management, reporting, surveys, and dissemination (35%):

• Provide technical support for routine data collection and management including IT applications for data transfer where needed.
• Support the states in the development/finalization of the personnel database and composite national database for the ITN M&E Project.
• Support the conduct of successful periodic household surveys.
• Where necessary, plan and coordinate quarterly routine monitoring visits to project supported sites and conduct field visits to validate data and monitor the quality and completeness of collected data.
• Assist in analysis and presentations of project data at nationa and statel levels.
• Participate in project assessments, evaluations and design including development of survey protocols with support from country office and advisors.
• Participates in regular documentation of lessons learnt on various interventions by the project.
• Work with relevant UK/HQ and Country Office colleagues, NMEP and state stakeholders towards appropriate impact evaluation of the ITN Project.

Knowledge Management, Capacity Building and Learning (10%):

• Work with the Senior project Manager to develop training or capacity building plans related to M&E and implement them as necessary.
• Support M&E training planning and rollout at the state levels.
• Ensure that state M&E and programme teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
• Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use for the state and for the national level, and to document and incorporate lessons learned into programme design and implementation.
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates.
• Work closely with the SPM, PI and SCTC to support programme staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
• Actively participate in the M&E community of practice (CoP).
• Support knowledge management systems (MC/External Relations/Communications) and practices to gather, document and share best practices with project team, MC country office, government and technical partners.

Accountability (10%):

• Support state programme staff to engage key populations in M&E programme performance and to incorporate participatory methods into M&E systems in the states.
• Support the state M&E Officers in the orientation of programme staff and partners on the basic principles and practices of beneficiary accountability in the states.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Support the states to ensure that beneficiary feedbacks are adequately documented, addressed, analyzed, and utilized by programme teams.

Networks and representations (10%):

• Develop and maintain relationships with NMEP and relevant Ministry of Health officials, so as to stay abreast of and involved in related SMC, HMIS and M&E developments.
• Represent MC at national and state levels as designated  by the Senior Project Manager or MC senior management; and make presentations at technical meetings and events related to M&E.

Person Specification
Qualifications and experience:
Essential:

• A postgraduate Degree in Public Health (with focus on epidemiology/bio-statistics) or a relevant social science discipline such as Demography or Statistics;
• A minimum of 5-years’ experience in a related role;
• 3 years’ previous experience in a supervisory role at middle management level;
• Hands-on knowledge and expertise of database management systems (SurveyCTO, Epi-info, DHIS2, LMIS, HMIS, STATA, SPSS) as well as data and statistical analysis;
• Previous experience in the Public Health sector and at the community level and on a malaria project;
• Experience in use of evidence to inform programming and policy;
• Significant experience in survey design and implementation; and
• Experience in capacity building/ transferring of skills.

Desirable:

• Experienced in applying qualitative methods of data collection and analysis; and
• Ability to work both independently and as part of a team.

Work-based skills:
Essential:

• Proficient in the development of data entry programmes, using statistical analysis software (SurveyCTO, Epi Info, Epi Data, Excel, Access, Stata, SPSS) and management of project M&E systems;
• Excellent communications and presentation skills; and
• Excellent written and spoken English.

Desirable:

• Excellent organization skills; and
• Experience/skills in team management.

Key working relationships:

• This role involves working closely with the project team, in particular the Project Manager, Principal Investigator, the Senior Country Technical Coordinator, field staff, and data consultants.
• The M&E Manager reports to the Senior Project Manager, with dotted-line reporting to the Principal