Jobs at at Tenece Holdings Limited

Key Responsibilities

• Support scheduling of meetings, appointments, and internal events. Including purchase of supplies, food and drinks for the Tenece Experience Centre during trainings.
• Supervision of all support staff at the Tenece Experience Centre as well as ensuring proper maintenance of the office space, including overseeing repairs and maintenance.
• Monitor service level agreements (SLAs) with service providers and support performance reviews.
• Assist in budget tracking and expense monitoring for administrative activities.
• Ensure compliance with company policies, procedures, and administrative standards.
• Support onboarding logistics and employee administration.
• Source, compare, and book all travel in line with the corporate travel policy, approved vendor framework, and documented cost targets, recording savings achieved on every booking
• Provide real-time support during active travel; managing changes, disruptions, cancellations, and emergency rebooking across time zones and at short notice
• Maintain the corporate travel register, tracking all bookings, costs, traveler preferences, loyalty numbers, and program memberships in a format accessible to successors
• Reconcile all travel invoices and expense claims, verifying accuracy against bookings and submitting them for approval within the finance cycle
• Produce monthly travel expenditure reports and trend analyses for supervisors, identifying cost-saving opportunities, policy compliance gaps, and vertical-specific travel patterns.
• Support visa documentation and application processes where applicable.
• Monitor travel approvals and ensure complete travel documentation before departure.
• Support travel policy implementation and recommend process improvements to optimize cost and traveler experience.
• Provide support for tasks as administered by the supervisor.

Qualifications

• Interested candidates should possess a Bachelor’s Degree with 2 - 4 years experience.

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Key Responsibilities

• Manage and oversee the day-to-day administrative functions within the office.
• Coordinate logistics, including the management of office supplies, fleet, and assets.
• Maintain accurate records of all administrative and logistics processes.
• Utilize office management software to streamline administrative workflows and ensure smooth office operations.
• Assist in the organization and management of office schedules, meetings, and resources.
• Coordinate the scheduling, maintenance, and tracking of company vehicles and assets.
• Ensure that all fleet and asset-related records are up to date and compliant with company policies and regulations.
• Ensure proper documentation and compliance with relevant regulatory and legal requirements related to administrative and logistics functions.
• Keep the team informed about any changes in compliance and regulatory standards.
• Organize and manage travel arrangements for staff, ensuring timely and cost-effective planning of transportation, accommodations, and itineraries.
• Provide travel support and manage vendor relationships for travel services.
• Assist in handling the increasing workload as the organization expands, ensuring administrative tasks are handled efficiently.
• Contribute to operational efficiency by helping streamline processes and improve task delegation.
• Serve as a point of contact for staff and vendors, responding promptly to inquiries and requests.
•  Work to improve overall service delivery by providing faster response times and maintaining positive relationships with internal and external stakeholders.
• Maintain and update files and documentation in an organized manner to ensure easy access and retrieval.
• Ensure that all records are kept up-to-date and in compliance with company policies and regulatory requirements.

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Key Responsibilities
Internal Audit Activities:

• Develop and implement risk-based internal audit plans covering all departments and verticals
• Conduct periodic audits of IT and production processes for sachet water, bottled water, dispenser water, and sanitary products.
• Examine financial records, stock reports, expense claims, procurement procedures, and inventory controls.
• Verify accuracy of financial and operational reporting, including cost of goods sold and overhead allocations.
• Evaluate internal control adequacy across departments including Procurement, Production, Warehousing, Sales, and HR.
• Investigate discrepancies, irregularities, and potential fraud, and recommend corrective actions.

Compliance & Control Monitoring:

• Monitor compliance with internal policies, SOPs, ISO standards, health and safety regulations, and statutory requirements (e.g., Tax, Labor laws, NAFDAC, SON).
• Evaluate adherence to hygiene and quality control procedures, especially in water and personal care product lines.
• Assess and report on the effectiveness of environmental and HSE compliance programs within the plant.
• Ensure all company departments operate within defined internal control procedures.

Risk Management:

• Identify operational, financial, and compliance risks across the company’s operations.
• Assess and rank risks based on likelihood, severity/impact, and recommend mitigation strategies.
• Participate in risk assessments for new lines/products or process changes

Process Improvement:

• Recommend process improvements to enhance operational efficiency, reduce waste, and improve internal controls.
• Work with departments to optimize workflows and improve process standardization.
• Recommend control activities and build control environments processes to close gaps and lapses.

Reporting:

• Prepare detailed audit reports with findings, risk assessments, and recommended actions.
• Report audit outcomes to senior management with emphasis on material, quality, financial and process control weaknesses and compliance lapses.
• Follow up on implementation of audit recommendations and verify improvement plan for closure.

Requirements

• Canidates should possess a Bachelor's Degree.
• 2–4 years of experience in risk management, compliance, internal audit, or internal control.