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  • Posted: Jan 25, 2021
    Deadline: Feb 3, 2021
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Grants Officer

    Location: Maiduguri, Borno

    Role Purpose

    • Project to fill the food gaps through the provisoion of blanket supplementary feeding and general food disrtibution. The food security is essential to ensure adequate nutrition and prevent hunger.
    • The concept of food security optimal nutrition and lack of hunger and undernutrition are interlinked but not synonnymous.
    • The nutition of women is critical not only for the life the women and pregnancy outcome for those that are pregnant but also those of their families (particularly children) community and the country at large.
    • The project will be implemented by Plan International Nigeria in 2 wards in Gwoza LGAs of Borno state.

    Dimension of Role

    • The purpose of this role is to support the grant administration, coordination and management of donor funded projects in Maiduguri state.

    Key Roles / Responsibilities

    • Support the grant unit in coordinating, and monitoring the implementation of the donor funded project and programs
    • Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
    • Manage assigned portfolios, in collaboration with the program team and finance team
    • Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress. Track contractual obligations.
    • Ensure grant management procedures are followed and donor compliance requirements are met.
    • Support budget preparation, modification and reflect same on the SAP system
    • Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
    • Ensure timely set-up of grants in SAP system and monitor compliance.
    • Ensuring projects are implemented in compliance with Plan International guidelines and relevant donor regulations.
    • Maintain and update grant files (electronic and hard copy files)
    • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
    • Draft Funding Approval Document (FADs) and ensure they are fully executed.
    • Coordinate grant audit exercise and ensure no exceptions/disallowances
    • Participate in monthly BVA and coordination meetings a to review project progress with clear action points
    • Carry out income reconciliation and pre-financing tracking
    • Ensure proper close out of projects
    • Support Humanitarian and project managers to prepare annual grants budgets for the donor funded projects in Maiduguri state.
    • Support the assessments of partner/grantee organizations.
    • Review partner budget and provide support and guidance where necessary
    • Support in training staff and partners on donor policies, rules and regulations.
    • Conduct and document regular partner visits to ensure compliance with grant agreement.
    • Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
    • Monitor and track grants related performance measurement indicators to improve performance.
    • Fulfill Plan’s Child Protection Policy at all times.
    • Perform any other duties that may be assigned.

    Technical Expertise, Skills and Knowledge
    Essential:

    • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
    • At least three years of experience working in project and/or grants management
    • Experience in developing and interpreting donor budgets.
    • Experience working with multi donor projects
    • Experience with donor funding regulations, procedures and reporting requirements
    • Knowledge of development issues, trends, challenges and opportunities and implications to community.
    • Proven ability to work collaboratively in a multidisciplinary team environment.
    • Good communicator with strong organizational, time management and analytical skills.
    • Excellent inter-personal, cultural and diplomatic skills.
    • Strong writing and editing skills with close attention to detail.
    • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

    Desirable:

    • Good research, negotiation and problem-solving skills
    • Effective working with and through partners
    • Strong planning and organizational skills
    • Strong strategic thinking and interpersonal skills 
    • Excellent communication skills.
    • High proficiency in MS office tools (with excellent Microsoft Excel skills).

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    Gender & Protection Officer

    Location: Gwoza LGA, Borno

    Role Purpose

    • This position is responsible for mainstreaming protection issues into project activities in close collaboration with the team in Gwoza.
    • The post holder will support the implementation of the community mobilization and assets creation and maintenance as well food distribution activities in the community in accordance with Plan International’s Protection activities in Emergencies response in North East Nigeria

    Dimension of Role

    • Communicates with the project Coordinator with Plan International and with WFP Cooperating Partner Agencies.
    • The post holder will support project team to mainstream inter-agency guidelines and the minimum standards for gender and child protection in humanitarian actions. 
    • The post holder will interface and support project team members to coordinate protection issues and concern during field level activities.
    • The role requires strong facilitation and organisational skills along with the ability to analyse and communicate complex information to all staff, partners and other stakeholders.

    Key Roles/Responsibilities
    Programme development & Quality Management:

    In collaboration with the Field Team and sector Specialist, the Gender and Child Protection Officer will:

    • To ensure that target women and children with protection concern accessing GFD + BSFP services are identified and receive support by ensuring standard tools and procedures are in place and adhered to by team members to protect them from being harmed.
    • To mainstream, manage, provide training and technical support to, and build the capacity of the full project team.
    • To coordinate with other child protection agencies at the facilities to ensure that protection issues are addressed regularly and on time.

    Technical Skills:

    • Provide technical leadership to project team in accordance with best practice and Plan policies, including its gender-sensitive and child-centred community-based approach.
    • Ensure that referral information management systems are in place for appropriate identification, responses and follow-up for PLW and Children at risk of violence, abuse exploitation and neglect at service delivery access points.
    • Ensure regular communication with Project Coordinator and CPiE Specialist to integrate appropriate child protection in emergencies priorities in project service delivery.
    • Collaborate with other project staff to ensure referrals to other services such as psychosocial support, Mental health and education/livelihoods interventions

    Staff Supervision & Development:

    • Ensure training, support and ongoing capacity building opportunities for project staff
    • Ensure that all Plan policies are upheld, as well as international Minimum Standards for Protection and WFP Guidelines.

    Grant Planning & Implementation:

    • Produce weekly and monthly data and regular narrative reports for different stakeholders and information to feed into donor narrative report.
    • Supports implementation and ensure adherence to monitoring and evaluation plans.

    Monitoring & Reporting:

    • Initiate regular, participatory assessments/feedback surveys with client communities.
    • Provide inputs into and consolidate weekly, monthly and quarterly progress reports on the protection activities; Submit reports for all field activities, trainings and meetings.
    • Maintain effective and efficient oversight, quality control and reporting systems and processes that ensure regular field monitoring and modifications as required.
    • Contribute to high-quality Plan International and donor reports on activities, indicators and achievements, as well as best practices and lessons learned.

    Coordination & Representation:

    • Actively develop and maintain effective working relationships with key stakeholders, including UNICEF and WFP cooperating partner agencies.
    • Regularly attend WFP and FSSWG level protection sub-working group meetings, or as directed to contribute to coordination of protection responses across agencies.

    Program Development:

    • Contribute to the development of the protection mainstreaming in Food Security, Early Recovery and Livelihood support services.
    • Contribute to proposal development activities (narrative and budget) through planning and program design with relevant field-based staff and ensure technical standards are taken into consideration

    Community Services:

    • Consistently and proactively monitor/assess the safety and security of field teams; promptly reporting concerns or incidents to Plan International management and liaising with community leaders and other external parties as required to maintain/enhance the security environment for Plan programs.

    Technical Expertise, Skills and Knowledge
    Qualifications and Experience:

    • University degree or equivalent in Law, Social Work, Psychology, Public Health, Human Rights or related degree desired
    • At least 1- year post- NYSC work experience in implementing Protection programs, preferable social work or legal assistance, in humanitarian or development settings
    • Prior experience providing services to children and women at risk and victims of abuse, exploitation and violence, providing gender-sensitive and child-friendly counselling services, and/or developing/implementing referral pathways.
    • Previous experience working with a team in a cross-cultural setting

    Skills & Knowledge:

    • Demonstrated understanding of the skills necessary to work with PLW and children.
    • Demonstrated ability to solve problems, think and plan strategically, and communicate with key actors in a dynamic and unpredictable operating environment.
    • Excellent community mobilization skills.
    • Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessments.
    • Knowledge of Sphere and established international child protection/GBV standards, methodology and tools.
    • Knowledge of community mobilization and facilitation techniques.
    • Computer skills (MS Word, Excel, Outlook, PowerPoint).
    • Ability and willingness to work in a participatory manner with a diverse range of client communities.
    • Personal qualities: Team player, clear communicator, flexible, network-builder, able to handle pressure well under minimal supervision, and a commitment to child rights and gender equality.
    • Languages: Fluency in written and spoken English and knowledge of local language strongly desired.

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    Nutrition Assistant

    Locations: Pulka and Gwoza, Borno

    Role Purpose

    • The food distribution assistant is responsible to assist the distribution of food rations in compliance with Plan International Nigeria and UNWFP policies for an effective and smooth-running general food distribution program.
    • The food distribution assistant will work under the direction of the food distribution officer and will collaborate closely with other project staff employees within the commodity department.

    Dimension of Role

    • This project designed to provide the following services in Pulka and Gwoza LGA: General Food Distribution (GFD) targeting 56,738 and Blanket Supplementary Feeding Program (BSFP) targeting 6,904 beneficiaries (Children 6 to 59 months: 4,854 and 2.050 Pregnant and Lactating Women).

    Key Roles/Responsibilities
    The Nutrition Assistant will among many other tasks perform the following:

    • Reinforce project’s activities through outreach activities using community relays and women group to:
      • Community mobilization
      • Sensitizations
      • Continuous Screening
      • Educative talk on Nutrition and hygiene and ENA
      • Cooking demonstrations
      • Distribution of nutritional products
      • Referral of MAS to relevant structures
      • Monitoring of ex MAS cases
      • Home visits to verify the preparation, storage and use of nutritional products.
      • Verify cases of non-respondent to the treatment
      • General monitoring of project activities
      • Liaise with the District Supervisor, Project Coordinator to ensure the quality and federation of nutrition actions within the districts;
      • Ensure that the Community Animators have a well mastery of the anthropometric measurements and equipped   to screen malnutrition
      • Ensure proper and effective Distribution of Foodstuffs to patients
      • Oversee the post-distribution processes and prepare the next distribution
      • Collects and consolidates reports for chief relays
      • Organize regular jointed meeting with stakeholders to be able to exchange vital information on the project.
    • Reinforce capacity of existing community relays in his/her zone of intervention
    • Involve as much as possible the representative of the Ministry of health in all projects activities.
    • Create good collaboration channel with all stockholders.
    • Reinforce the link between MAS, MAM and BSF programs.
    • Ensure the appropriation of the project through capacity enhancement of local dialogue structures.

    Technical Expertise, Skills and Knowledge
    Essential:

    • At least SSCE/NECO is required
    • Previous experience in a related position for at least 1 years, including working under Nutrition projects.
    • Experience working on a UNWFP-funded projects
    • Experience in working in deep field
    • Fluent in written and spoken English and Hausa
    • Commitment to and understanding of PLAN’S aims, values and principles.
    • Applicants must be community based (Pulka/ Gwoza)

    Desirable:

    • Strong communication skills: oral, written and presentation skills.
    • Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
    • Extremely flexible, and have the ability to cope with stressful situations
    • Facilitate the development and scheduling of volunteer outreach activities.

    go to method of application »

    Food Distribution Assistant

    Locations: Pulka and Gwoza, Borno

    Role Purpose

    • The food distribution assistant is responsible to assist the distribution of food rations in compliance with Plan International Nigeria and UNWFP policies for an effective and smooth-running general food distribution program.
    • The food distribution assistant will work under the direction of the food distribution officer and will collaborate closely with other project staff employees within the commodity department.

    Dimension of Role

    • The food distribution assistant is responsible assisting distribution of food commodities on the field according to the methodologies and guidelines provided by Plan International.
    • Distribution assistant will be part of a distribution team responsible for ensuring a smooth and clear distribution process, from enrolment to disbursement.
    • They are responsible for monitoring beneficiaries’ enrolment, verifying their identity card. During disbursement, they will be responsible for monitoring the process together with Community Mobilizers. This will include spot-checks on beneficiaries’ identification

    Key Roles / Responsibilities

    • To assist the Distribution Officer to arrange, organize and attend distributions and provide prepare post - distribution reports
    • To assist the Distribution Officer to organize and arrange distributions according to SOP defined by PLAN
    • To assist Distribution Officer in the distribution of commodities to eligible beneficiaries by strictly following verification process and methodology and standards defined by PLAN
    • To Foresee crowd control, verification of beneficiary and receipt of entitled commodities by the beneficiary in exact amount as entitled in methodology;
    • To collect all data needed for reporting after distributions.
    • Submit accurate and detailed reports on distributions and assistance provided to beneficiary during distributions
    • Ensure that all commodities entrusted to Plan International arriving at food distribution point are properly accounted for.
    • Scrutinize all waybills for commodities arriving at the distribution points. Ensure that the commodities are of correct quantities and quality as manifested on the waybill. Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any (In the field and FDP). All observations must be recorded immediately.
    • Commodities must carefully be counted during off-loading.
    • At the distribution points, commodities must be stacked in an organized manner, by commodity type to facilitate easy distribution.
    • Take active role in the registration and verification of beneficiaries to ensure that the process is fair
    • Organize and supervise general food distributions in the field and FDPs.
    • At the food distribution points, commodities must be properly stacked on plastic sheeting
    • Ensure that the food distribution point is properly organized and secured with ropes and crowd control measures put in place to ensure smooth distribution and flow of beneficiaries.
    • Responsible to ensure that all necessary distribution equipment’s are available at the distributions point, including forms, ropes, banners, plastic sheets, measuring devices etc.
    • Supervise loading of food that is left over after distributions. Ensure that a waybill is prepared for food to be returned to the warehouse.
    • Prepare daily distribution point visit reports and Food Monitors report. This is a MUST
    • Ensure proper completion and safe return of all tally documents and beneficiary lists to the office for safe storage.
    • Ensure proper accounting of all quantities of commodities received and distributed at each distribution point.

    Project Support:

    • To assist Distribution Officer with distributions and data entry after distributions as required;
    • To assist Distribution Officer with the surveying of beneficiaries and others when needed;
    • To assist Distribution Officer with data analysis and reporting when called upon;
    • To assist Distribution Officer to process data and information from field – in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all distribution data;
    • To assist Distribution Officer in mass information awareness campaign to inform beneficiaries on distribution-related information;
    • To assist Distribution Officer in preparation of the monthly/weekly work plan schedules;
    • To prepare all other report upon request by the Distribution officer;
    • Provide with suggestions on improvement of the work process if needed.

    Filing:

    • To ensure that up-to-date files, beneficiary lists are maintained, both electronically and in paper form;
    • To perform accurate filing of all processed documents, monthly consolidated filing of key project documents in the office.
    • Perform any other duty that may be assigned from time to time.

    Technical Expertise, Skills and Knowledge
    Essential:

    • Bachelor's degree in Human Nutrition, Agriculture, international development, business administration, management and economics or any other discipline relevant to development.
    • Previous experience in a related position for at least 1 years, including working in general Food Distribution & Nutrition projects.
    • Experience working on UNWFP-funded projects
    • Experience in working “In-kind Distributions” projects
    • Fluent in written and spoken English and Hausa
    • Commitment to and understanding of PLAN’S aims, values and principles.
    • Applicants from Borno State are encouraged to apply

    Desirable:

    • Strong communication skills: oral, written and presentation skills.
    • Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
    • Extremely flexible, and have the ability to cope with stressful situations
    • Facilitate the development and scheduling of volunteer outreach activities.

    go to method of application »

    Food Distribution Officer

    Location: Gwoza LGA, Borno

    Role Purpose

    • The Food Distribution Officer is responsible for coordinating the-distribution of food rations in compliance with Plan International Nigeria and UNWFP policies for an effective and smooth running general food distribution program.
    • The food distribution officer will work under the direction of the project coordinator and will collaborate closely with other project staff employees within the commodity department.

    Dimension of Role

    • The Food Distribution Officer is responsible for performing distribution of food commodities on the field according to the methodologies and guidelines provided by Plan International.
    • They will be part of a distribution team responsible for ensuring a smooth and clear distribution process, from enrolment to disbursement.
    • They are responsible for monitoring beneficiaries’ enrolment, verifying their identity card. During disbursement, they will be responsible for monitoring the process together with Community Mobilizers. This will include spot-checks on beneficiaries’ identification.

    Key Roles/Responsibilities
    Arrange, organize and attend distributions and provide with post distribution reports:

    • Organize and arrange distributions according to SOP defined by PLAN;
    • To distribute commodities to eligible beneficiaries strictly following verification process and methodology and standards defined by PLAN;
    • Foresee crowd control, verification of beneficiary and receipt of entitled commodities by the beneficiary in exact amount as entitled in methodology;
    • To collect all data needed for reporting after distributions.
    • Submit accurate and detailed reports on distributions and assistance provided to beneficiary during distributions
    • Ensure that all commodities entrusted to Plan International arriving at food distribution point are properly accounted for.
    • Scrutinize all waybills for commodities arriving at the distribution points. Ensure that the commodities are of correct quantities and quality as manifested on the waybill. Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any (In the field and FDP). All observations must be recorded immediately.
    • Commodities must carefully be counted during off-loading.
    • At the distribution points, commodities must be stacked in an organized manner, by commodity type to facilitate easy distribution.
    • Take active role in the registration and verification of beneficiaries to ensure that the process is fair
    • Organize and supervise general food distributions in the field and FDPs.
    • At the food distribution points, commodities must be properly stacked on plastic sheeting
    •  Ensure that the food distribution point is properly organized and secured with ropes and crowd control measures put in place to ensure smooth distribution and flow of beneficiaries.
    • Responsible to ensure that all necessary distribution equipment’s are available at the distributions point, including forms, ropes, banners, plastic sheets, measuring devices etc.
    • Supervise loading of food that is left over after distributions. Ensure that a waybill is prepared for food to be returned to the warehouse.
    • Prepare daily distribution point visit reports and Food Monitors report. This is a MUST
    • Ensure proper completion and safe return of all tally documents and beneficiary lists to the office for safe storage.
    • Ensure proper accounting of all quantities of commodities received and distributed at each distribution point.

    Project Support:

    • To support with distributions and data entry after distributions as required;
    • To support with surveying of beneficiaries and others when needed;
    • To support with data analysis and reporting when called upon;
    • To process data and information from field – in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all distribution data;
    • To support mass information awareness campaign to inform beneficiaries on distribution related information;
    • To support in preparation of the monthly/weekly work plan schedules;
    • To prepare all other report upon request by the project coordinator;
    • Provide with suggestions on improvement of the work process if needed.

    Filing:

    • To ensure that up-to-date files, beneficiary lists are maintained, both electronically and in paper form;
    • To perform accurate filing of all processed documents, monthly consolidated filing of key project documents in the office.
    • Perform any other duty that may be assigned from time to time

    Technical Expertise, Skills and Knowledge
    Essential:

    • Bachelor is Degree, preferably in a discipline such as Human nutrition, Agriculture, international development, business administration, management and economics or any other discipline relevant to development.
    • Previous experience in a related position for at least 3 years, including managing general Food Distribution & Nutrition projects.
    • Experience managing UNWFP-funded projects
    • Experience in working “In-kind Distributions” projects is preferable.
    • Fluent in written and spoken English and Hausa
    • Commitment to and understanding of PLAN’S aims, values and principles.
    • Applicants from Borno State are encouraged to apply

    Desirable:

    • Strong communication skills: oral, written and presentation skills.
    • Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
    • Extremely flexible, and have the ability to cope with stressful situations
    • Facilitate the development and scheduling of volunteer outreach activities.

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    Finance Coordinator

    Role Purpose

    • The purpose of this role is to support the tracking of Lake Chad Crisis fund raising, provision of timely and accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements.
    • The role’s support is to the Humanitarian and Lake Chad Programmes.

    Dimension of Role

    • Communicates within Plan International Nigeria, Cameroon & Niger. The post holder will contribute towards grant and financial management of the offices and programmes, interfacing with both operational and programme team members.
    • Budgets - Monitor budgets of the Lake Chad programme.  
    • Reporting - Support financial reporting on all grants including that of the Lake Chad Programme.
    • Coordination of consolidated grants and financial management reports of the Lake Chad Crisis in the three (3) countries, and in Chad from later in 2021
    • Fund Raising - Support funding raising activities and help track funds raised.
    • Area of Responsibility - LC Programme in Nigeria and the other countries in the Lake Chad Country Crisis

    Key Roles/Responsibilities
    Programme development & Quality Management

    Strategy:

    • Contribute to the achievement of Lake Chad Crisis Strategy and support the effective grants and financial management in the three Countries.

    Grants Administration:  

    • Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
    • Track grantee contractual obligations, e.g., pre-award conditions.
    • Support the Finance Operations Manager and Project Managers to prepare the annual grants budgets for the Lake Chad Programme.
    • Provide Quality assurance on information reported by all 3 countries on the grants tracker and other reports.

     Capacity Building and Support:

    • Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance with donor rules and regulations.
    • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
    • Support train staff and partners on donor policies, rules and regulations.

    Business Planning Process:

    • Participates in the budgeting process and in establishing a master budget for the Lake Chad Crisis response.
    • Ensures that the budget for Lake Chad to be recovered from grants is provided for in the grant portion of the budget.
    • Participates in the review of the grant proposal to ensure that part of the budget is allocated to cover regular Plan expenditures as well as Lake Chad Crisis.
    • Track grants income receipt to ensure liquidity and monitors cashflow to various countries
    • Provides assistance during audits for accurate, timely and organized audit activities.

    Reporting:

    • Monitor and track grants related performance measurement indicators and liaise with Finance & Grants Manager-Humanitarian to implement strategies to improve performance.
    • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
    • Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
    • Prepare the monthly Consolidated Lake Chad burn rate - expenditure traffic tracker.
    • Prepare the monthly Consolidated Lake Chad cost recovery tracker.
    • Support the preparation of the Lake Chad funding/grant tracker liaising with the 3 countries.
    • Prepare the Lake Chad budget and expenditure tracker for the FOA (FAD open to all).
    • Support the 3 COs in recharging costs to the FOA as per intercompany charges procedures.
    • Support 3 COs to update the Financial Tracking Services (FTS).
    • Monitor updating of funding for Lake Chad Crisis in the Financial Tracking Services (FTS)
    • Track all deployments costs and ensure these costs are charged to the projects timely.
    • Liaise with all sending countries for deployed staff to ensure costs are timely recorded and to the correct grant.
    • Support the cost allocation to the grants as per cost recovery procedures in all the Lake Chad Crisis 3 countries.
    • Be able to navigate in SAP and assess spending progress for all the 3 countries.
    • Ensure all countries are uploading grants tracker on Planet including the consolidated tracker.
    • Support the grants and finance manager in the preparation of financial reports based on donor requirements.
    • Fulfill Plan’s Safeguarding and Child Protection Policy at all times.
    • Perform any other project related duties as specified by Supervisor(s).

    Technical Expertise, Skills and Knowledge
    Qualifications and Experience:

    • Degree in Accounting or equivalent.
    • Minimum of 5 years’ experience in donor funds grants administration.
    • Fluency in English required (working knowledge in French will be an added advantage).
    • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
    • Knowledge of SAP/Dynamics 365 will be an added advantage

    Skills & Knowledge:

    • Excellent and demonstrable experience in grant and financial management.
    • Knowledge and understanding of Nigeria’s policy environment
    • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
    • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
    • Experience with Microsoft Word, Excel, PowerPoint and Outlook.

    Behaviours:

    • Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
    • Holds self and others to account to deliver on agreed goals and standards of behaviour
    • Demonstrates a high degree of professionalism/integrity.
    • Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
    • Actively seeks for support in addressing difficulties in execution of duties.
    • Strategic thinking and effective contribution to own work and Organizational development.
    • Sound judgments and decision-making in complex situations.
    • Strong emotional intelligence including self-awareness.
    • Leads by example to motivate high performance of others.
    • Very strong commitment to continuous learning.
    • Excellent communication and people management skills.

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    Security Assistant

    Location: Pulka / Gwoza, Borno

    Role Purpose

    • The Security Assistant will be responsible for the assessments, security related guidance and enforce implementation of security policies, guidelines and procedures for the Humanitarian Response Program with the support of the Safety and Security Manager.

    Dimension of Role

    • This will involve, but is not limited to: promoting a culture of security; security incident reporting; security guard oversight and management; monitoring and analysing the security situation in the states of humanitarian response, supporting the development and implementation of Security related Standard Operating Procedures (SoPs) in Borno field offices.
    • The scope of responsibility is for both Plan International and all authorised visitors.

    Key Roles / Responsibilities
    Programme development & Quality Management:

    • Regular attendance at relevant security meetings and forums for the North East. 
    • Report on security incidents/threats to Security Manager/Security officer as the case may be on a regular basis (including analysis of trends) and focal persons at the deep field level
    • Attending security meeting at deep field levels at Gwoza and Pulka
    • Effective networking with the military in the deep field
    • Managing and maintaining effective use of security communication equipment in deep field locations in Pulka and Gwoza
    • Performing location assessment in Pulka and Gwoza
    • Managing and facilitating staff/partners’ movements from Maiduguri to Pulka/Gwoza
    • Supporting visitors with post arrival briefing in both locations
    • Working closely with field coordinator and community mobilization officer to drive acceptance of Plan International programme activities in Pulka and Gwoza
    • Tactically resolving youth and community conflict that could trigger into security incident
    • Providing pre-alert to Security manager/Officer in Maiduguri on prospective security issues
    • Ensure general staff safety and security in those location – Pulka and Gwoza
    • Deploy occasional step down training
    • Gathering sensitive information and intelligence in the location for security Manager’s/officer’s use
    • Ensure compliance of all SoPs such as movement SoP, curfew SoP, staff relation-community SoP, grievance SoP
    • Providing weekly situation report for the security Manager in Maiduguri
    • Providing monthly incident report to Maiduguri
    • Managing security information and communication effectively
    • Drive hibernation and relocation when the context changes
    • Continuously suggest safety and security infrastructure required for the location according to the emerging threat
    • Manage and supervise guard force in the locations
    • Ensure access management into Plan offices and premises in these locations
    • Obtain daily travel report affecting Plan International staff in their location of duty
    • Any other duty that may be assigned by the Security Manager/Officer

    Technical Expertise, Skills and Knowledge

    • Strong knowledge and experience in occupational security and health & safety operations
    • Ability to prioritise and manage complex and varied workloads, often to tight deadlines, in a dynamic, fragile and multi-cultural setting
    • Ability to guide staff with limited security capacity
    • Ability to predict and respond to security threats/incidents
    • Strong diplomatic, interpersonal, and trouble-shooting skills including negotiation and influencing skills
    • Ability to work with multiple stakeholders
    • Energetic and motivated individual, with a proven track record of undertaking similar assignments
    • Strategic and critical skills - but also focused on operational results and ‘getting things done’
    • Commitment to continuous learning; willingness to keep abreast of new developments in security
    • Able to work independently but also collaborate closely within teams
    • Ability to establish and sustain strong working relationships with Plan colleagues and in the broader Nigeria community/context
    • Culturally and socially sensitive.

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    Finance Manager - Humanitarian

    Location: Maiduguri - Borno

    Role Purpose

    • The purpose of this role is to ensure financial accountability for all Humanitarian projects grant according to Plan International and donor requirements.
    • Timely prepare and review all financial report and ensures they have been accurately completed.
    • Supervises the accounting functions handled by the Field Offices.

    Dimensions of the Role

    • Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards financial management of all Humanitarian programmes, interfacing with both operations and programme team members. The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners.
    • Direct supervision of Humanitarian Projects Finance Coordinators.
    • Management of all Humanitarian projects budget at the Country Office and Project implementing areas. 
    • Ensure the respect of the financial procedures and standards of the organization.
    • Ensure that Country Finance Manager and Humanitarian project teams are provided with timely data and analysis to support effective financial management, reporting, effective decision-making and the optimal use of resources.
    • Contribute and/or follow-up with the timely set-up in SAP of Humanitarian projects.
    • Ensure Humanitarian projects Key Performance Indicators are on track.
    • Support the preparation of budgets for grant proposals.
    • Communicate instructions and milestones for business planning, budgeting and cash forecast, reporting etc. to all Humanitarian finance staff.

    Accountabilities:

    Support Budget preparation and Budgetary Control of all Humanitarian projects for effective implementation of financial plans. To do this, the role will:

    • Review and consolidate the annual plans and budgets of all Humanitarian projects as part of the preparation of the Country’s annual budget.
    • Monitor all Humanitarian projects budgets to ensure spend as per plan to avoid over/under spending. 
    • Reviews monthly project IGF (Indicative Grants Funding) reports prepared by Humanitarian Projects Finance /Coordinators.
    • Review quarterly Project KP06 budget prepared by Humanitarian Project Finance /Coordinators.
    • Prepare a master budget and keep it updated throughout the year.

    Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:

    • Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
    • Ensure that the periodic financial report to donors is accurate, with the appropriate template and timely share with the CO.
    • Support the preparation of monthly budget vs Actual spending report for all Humanitarian projects in time.
    • Review monthly Target bank balance (TBB) report for all Humanitarian projects dedicated bank accounts.
    • Review monthly Partners unliquidated advances report for all Humanitarian projects.
    • Review monthly-unliquidated advances report for all Humanitarian staff.
    • Assist the CFM in the preparation of the Q1, Q2 (half year-end), Q3 and Q4 year-ends financial schedules.
    • Make quarterly support visit to Humanitarian project offices/field visits and submit report.
    • Carry out identified capacity building trainings for Humanitarian staff and partners.
    • Ensure prepaid expenses, prepaid rent, accruals etc. are submitted timely to CO.

    Support Project offices Treasury Management and Cash Forecasting to ensure the availability of funds for project operations. To do this, the role will:

    • Reviews project offices monthly Cash forecast and forward for consolidation.
    • Ensure prompt transfer of funds from CO to project offices bank account. 
    • Reviews monthly bank reconciliation statement and receipt reconciliation reports for all Humanitarian projects accounts.

    Manage the operations of the SAP system for all Humanitarian project to meet Plan’s spending and financial reporting requirements. To do this, the role will:

    • Ensure regular follow up with relevant departments responsible for sections of FAD set-up in SAP.
    • Taking responsibility for the Finance set-up in SAP as well as supporting project closure.
    • Undertake accuracy checks to ensure all transactions entered in SAP are correct.
    • Regularly review NRGRANT status to ensure grant-related expenditures are charged on applicable grants WBS.
    • Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.
    • Carryout regular review of the GR/IR Account to ensure compliance to SAP related indicator.
    • Review and share monthly NRGRANT and GR/IR report for all Humanitarian projects
    • Post all intercompany recharges with respect to Humanitarian projects.
    • Carry out all required month-end procedures before SAP is closed.
    • Support maintain a good filing for all Humanitarian related payment vouchers and reports.

    Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:

    • Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.  
    • Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity.
    • Support the review of cheques for the Humanitarian projects.
    • Ensures appropriate financial controls processes, procedures and systems are in place and adhered to.
    • Prepare Finance related audit action list for all audit initiatives and ensure its implementation.
    • Carry out agreed actions to address weaknesses in financial controls to mitigate risk.
    • Ensure all expected costs are monthly and accurately recovered from the projects.
    • Ensure that the filling of the financial and payment documents is done by project and make a periodic control
    • Assist in getting the monthly signed salary sheet sent to CO for filing.

    Support the accurate and timely payment of statutory deductions. To do this, the role will:

    • Ensure withholding tax is deducted and paid to the respective statutory bodies.
    • Support vendors/consultants etc. with information of their WHT payments.  

    Others:

    • Ensure yourself and direct reports’ IAPs, six months’ appraisals and annual appraisals are timely completed and documented.
    • Provide training and share good experience/practice among the team to strengthen team capacity and team building.
    • Keep Supervisor informed of any initiative or difficulties related to job responsibilities.
    • Fulfils Plan’s Safeguarding and Child Protection Policy at all times to protect children from all forms of abuse.
    • Perform any other duties that may be assigned from time to time to support the achievement of organizational goals.

    Dealing with Problems:

    • Ensures adherence to the Country’s financial and accounting requirements as per requirements of the Operations Manual (OM) and other organizational policies and procedures to support sound financial management within the organisation.
    • Offers support through coaching and training of staff to ensure improvement in performance and financial practices.
    • Be creative in building and working effectively within a diverse working environment.
    • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
    • Manage multiple and work with distant colleagues to form a virtual efficient finance and grants team.
    • Use Plan procedures to settle conflicts among colleagues.
    • Refer, whenever necessary, any case to the CFM and/or the ERM for support.

    Human Resource Development:

    • Supports and builds capacity of programs staff to ensure a high level of quality finance and grants management.
    • Supports the orientation, on-going development/training and builds capacity of partner staff when required in line with Organizational requirements.

    Learning and knowledge management:

    • Shares relevant financial information within the Programme team, supporting the proper documentation of all financial aspects of the programmes.

    Resource Mobilization:

    • Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagements.

    Communications and Working Relationships:

    • Maintains high contact with other staff from the field office and country offices to offer support for compliance with finance and accounting procedures.
    • Provide timely responses concerning queries linked to the Humanitarian projects. 
    • Work with other departments to ensure effective and efficient programme delivery.

    Technical Expertise, Skills and Knowledge

    Essential:

    • University degree in Accounting/Finance or equivalent;
    • At least 5 years’ experience in a similar role;
    • Fair knowledge in grants and project management.
    • Knowledge and use of accounting software (Preferably SAP)
    • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
    • Experience providing capacity development assistance to sub-grantees strongly preferred.
    • Experience working with sub-grantees required.

    Desirable

    Skills & Knowledge:

    • Communicates clearly and effectively.
    • Ability to facilitate participative processes for all stakeholders for implementing grant projects. 
    • Strong team-building skills, Organized and methodical.
    • Independence, objectivity and integrity.
    • Good supervisory & coordination skills and ability to deliver to tight deadlines.
    • Fair knowledge of project planning, management, supervision, monitoring and evaluation tools.
    • Excellent and demonstrable experience in grant and financial management.
    • Knowledge and understanding of Nigeria’s policy environment.
    • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
    • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
    • Experience with Microsoft Word, Excel, Power Point and Outlook.

    Physical Environment:

    • This position entails about 30% travelling within the field office implementing area.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note: Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.

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