Job Opportunities at Natafamdavid Consulting Nig. Ltd.

Requirements

• Establish and implement an efficient project-related documents control  register, database and hard copy filing system
• Collect and register all technical documents such as drawings and blueprints in the company’s system
• Control company and project documentations
• Coordinate sorting, storing, retrieving and archiving electronic and hard copy documents of project and organizational records
• Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, materials certification and records that are subject to review and approval.
• Conduct regular reviews and document audits
•  Help in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
•  Establish and maintain a correspondence system
• Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.

Requirements:

• Bachelor degree in Computer Science, Information Technology, Engineering, Business Admin some experience using software applications like Microsoft Office, construction management applications and document management systems.
• At least 3-5 years' experience in document control position in a construction industry.

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• General Office Management
• Leads change management initiative, conducting field visits and standardizing processes.
• Collaborates with management on bid package preparation.

·         Manages contract and price negotiations with vendors and service providers

• Prepares progress schedules, analyse project requirements and manage staffing/ manpower plans to ensure efficient and effective use of company staffing and equipment resources.
• Implements system to track materials usage and project progress for various jobs.
• Functions as funds administrator to include billing and invoicing.
• Processes contractor invoices for progress and final payment.

·         Maintain the office condition and arrange necessary repairs

• Prepares weekly status report for all constructions using Microsoft Project Manager or Microsoft Excel
• Audits invoices against purchase orders and budget for cost accounting entry and payables
• Works closely with engineers and sub-contractors to resolve any discrepancy.
• Proficiently ensure critical compliance with mandated State and Federal guidelines
• Oversees the accounts payable process including the coding and approval of all invoices and subcontractor payment applications.
• Schedules and maintains meetings to provide the project engineers on all administrative duties related to their projects
• Maintains Excel spreadsheets for Bi-monthly budget meetings and business evaluation
• Maintains inventory and order and maintain stock and logs
• Managessupplies to workers on job sites

·         Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Requirements:

A minimum of a Bachelor’s degree from a recognized university in Social sciences, Engineering and other related courses. MBA is an added advantage.