Job Openings at Phillips Outsourcing

REQUIREMENTS

• B.SC./HND in relevant courses
• 6-8 years’ experience
• Candidate must have proven work experience in a food manufacturing company
• Background in Engineering and good in Data Analytics/Project Management

RESPONSIBILITIES

• Obtaining material requisition from various units for all items
• Inventory: Ensuring stock movements in coverage locations are above standard minimum level at all times in order to avoid OOS (Out-Of-Stock) and monitor the items’ Re-Order level
• Compile material usage trend to identify excessive usage/waste, ensure economy utilization of items and provide report
• Providing procurement solution and product research in order to identify items that meet the specific requirement with efficient performance
• Conduct ROI analysis for critical items and comparison of values to provide necessary cost saving and economy of resources to the organization
• Perform Procurement process optimization through constant suppliers’ evaluation and selection
• Responsible for verifying Proformas/Quotations, following due process in obtaining requisite approvals for purchase orders and communicating order confirmation to the vendor
• Undertake regular visit to assess the competence and qualification of the vendors
• Responsible for maintaining proper correspondences with vendors (keeping all necessary stakeholders in loop)
• Ensuring that items are delivered OTIF (On-Time-In-Full) in order to meet material requisition through proper Order tracking system
• Responsible for proper documentation & filing of processes, orders, all relevant records and registers

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Responsibilities

• Planning Microwave and E-band Access links on Pathloss.
• Printing or exporting Link Reports per Link
• Planning Microwave BB links on Pathloss to meet defined criteria
• Carry out interference analysis and Network Frequency planning for Links designed
• Perform frequency scan result analysis and advice on best frequencies selection.
• Perform path survey result analysis and advice on LOS availability and Optimal  antenna heights.
• Support installation cycle with reviews and designs where required
• Maintain up to date database/records of designed Links
• Build radio BoQs

Requirements

• At least 3 years of microwave link design experience
• Proficiency in Pathloss 5 software
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Proficiency with Microsoft Visio or AutoCAD (preferred but not required)
• Good Understanding of Microwave radio architectures and solutions
• Good Networking Understanding CCNA/CCNP will be advantage
• Quick Learner

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JOB RESPONSIBILITIES

Debt Recovery:

• Debt reminder letters sent out on a regular basis, and email and phone contact when necessary.
• Ensure all correspondence logged in Debt Management system.
• The debtor accounts and workload is prioritized for the upcoming month.
• Proactive contact with debtors by using the most appropriate follow-up activity e.g. phone, letter, email, text, Constant Visitation.

Phone calls:

• During a phone call the demand for payment is friendly, and polite but assertive. The debtor’s ability to pay their debt is evaluated by analyzing the financial situation, as well as other important information is picked out. This information will be used to encourage payment in full, or as necessary negotiate an appropriate payment arrangement that the debtor can afford. Schedule other times to contact the debtor again until final payment is made.
• Ensure revenue is promptly received on due dates.
• Ensure disputes or differences of opinion (e.g. debtor may dispute debt balance and so on) are done effectively.
• Each account is periodically monitored to ensure that all commitments are being met by the debtors.
• Reaching Individual Activity and Result Targets: Expected to meet and exceed the assigned Activity and Result targets.

Billing and Revenue:

• Oversee Raising invoice for clients.
• Ensure timely distribution of invoice to clients.
• Ensure all revenue are promptly received from clients on due dates.
• Prepare and maintain method and procedure documentation associated with revenue assurance.
• Foster consistent positive client satisfaction by maintaining open channels of communication.
• Provide extensive reporting to interested internal customers (i.e. Finance, Sales, etc.).
• Resolve issues promptly to ensure the timeliness, accuracy and completeness of customer bills and revenue recognition
• Carry out constant reminders to debtors via email, telephone, and constant visitation.
• Issue invoices to customers
• Issue monthly customer statements
• Update customer files with issued invoices
• Dealing with all billing-related queries from internal and external clients.
• Prepare a monthly report for both revenue received and outstanding
• Adhere to SLAs as defined for providing periodic data and receiving periodic data as signed off with relevant stakeholders
• Verification of Monthly/summary billing reports
• Resolve any invoicing-related discrepancies with Service Delivery/Sales team
• Work closely with the Accounts Receivable team to maintain and reconcile invoice/revenue reconciliations.

Treasury Management:

• Ensure Receive payment by cash, check, credit cards, or automatic debits are correctly accounted for.
• Ensure Issued receipts, or change due to customers are adequate on a daily basis.
• Ensure all Log in revenue activity on a daily basis in the cash register/ Compute and record totals of transactions.
• Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and adequate for deposit.
• Put in place measures that ensure the Calculation of total payments received during a time period, and reconcile this with total sales deposited accordingly.
• Process product returns and exchanges and escalate to the Finance unit – HQ.
• Stock shelves, and mark prices on shelves and items.
• Providing training and assistance to newly joined cashiers

REQUIREMENTS

• B.Sc Accounting + ICAN or ACCA
• From an accounting consulting firm
• Working knowledge of internal control and audit is necessary.