Job Openings at Outsource Africa

Qualification

• BSc Degree in Finance, Accounting or Economics.
• Professional qualification

Experience

• 3 to 5 years of successful experience as an Account Officer or similar role preferably in educational sector
• Working effectively with internal and external partners.
• Experience using financial software.
• Solid knowledge of financial and accounting procedures.
• Information management systems.
• Knowledge of financial regulations.
• An awareness and understanding of safeguarding responsibilities of all adults who work with children

Job description

• Attend to parents in the payment of fees and other purchases.
• Promptly issue receipts for payments.
• Ensure the timely and accurate posting of entries to the sales ledgers.
• Keep records of payment schedules and plans i.e. yearly and termly.
• Prepare and communicate incoming year’s invoices and schedules to parents according to established schedule.
• Liaise with paying companies in processing fees payment of their employee’s children.
• Send reminders via email and text message to parents on outstanding payments.
• Ensure the prompt collection of outstanding fees and escalate to the Bursar when necessary.
• Ensure the accurate and timely recording of all payment.
•  Prepare and maintain accurate accounting records and report on: cafeteria, school shop, school photos, year books, extra-curricular activities/clubs, Volts club, etc.

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Qualification

• Degree in Finance, or other related fields.
• Professional qualification

Experience

• 3 to 5 years of successful experience in a financial role, preferably in a school
• Experience using financial software.
• Working effectively with internal and external partners.
• Advanced MS Excel skills
• Higher level IT skills.
• Excellent analytical and numerical skills.
• Strong ethics, with an ability to manage confidential data. Excellent interpersonal skills.
• Effective communicator and presenter – orally and in writing.
• Ability to work as part of a team.

Job description

• Perform a wide variety of highly complex accounting, financial analysis and reporting work auditing, reconciling and maintaining financial records in support of the school; including budgets, journals and ledgers of income, expenditures and encumbrances.
• Download, interpret and manipulate information from both financial and nonfinancial systems. This includes student, staff and estates data.
• Analyse spending patterns and trends to provide insights to budget holders.
• Perform regular variance analysis on the portfolio and provide commentaries.
• Conduct, prepare, and submit systematic and periodic reviews of budgets, preparing projections of variance to approved budgets. Creates and updates Standard Operating Procedures.
• Prepare and audit a variety of financial, statistical and budgetary reports statements and records related to assigned accounting functions.
• Review and analyse financial statements, records and reports to ensure accuracy, completeness, and compliance.
• Implements budget revisions in accordance with designated specifications.
• Conduct financial, statistical, and operational studies of a variety of school operations. Prepare findings, recommendations, and discussion for management review and action.
• Analyse and interpret legislative, state and federal directives; communicate findings to the Head of Finance and management. Coordinate necessary recommendations for revisions as required for financially sound and consistent policies concerning budget accountability.
• Analyse budgeting and accounting record procedures to ensure systems internal controls and compliance with regulatory requirements, policies and administrative regulations.
• Prepare various comparative analysis reports to be presented to management. Prepare various fiscal documentation regarding accounting activities, e.g., weekly, monthly and annual reports.
• Oversee, calculate, post, audit and adjust journal entries including yearend closing, account reconciliation, reporting, and auditing; monitor, evaluate and reconcile assigned accounts and budgets; update accounts to reflect revenue and expenditures. Coordinate input of budget data. Implement procedures for specialising budgets. Input account item transfers.
• Manage and analyses budget reports and preparation of recommendations for auditing and internal controls. Evaluate budgets to ensure adequate funds exist prior to authorisation. Forecast short-term and long-term projections of revenues and expenditures. Provide timely and accurate information relating to budget status.
• May receive, review, and process requisitions from various departments; track requisition processes, including initial receiving, coding and tracking.
• Generate invoices when required.
• Maintain financial models (such as staff budgets, tuition fees, etc.) in Excel.
• Evaluate current capital expenditures and depreciation.
• Explore investment opportunities.
• Establish and evaluate profit plans.
• Identify trends in financial performance and provide recommendations for improvement.
• Coordinate with other members of the finance team to review financial information and forecasts.
• Responsible for ensuring that data is accurate, up-todate and complete.
•  Active role in debt management and control.
• Maintain relationships with the banks.