Job Openings at Mapemond Limited

Job Description

• Oversee the administration of the office, and its operations and ensure smooth day-to-day running.
• Take care of front desk duties
• Maintain an efficient and well-organized filing system for easy storage and retrieval
• Screen documents, book meeting rooms, set up conference calls, and take messages
• Maintain general company record systems to uphold accurate files
• Schedule appointments, travel documents, and organize meetings
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Create and proofread documents and draft emails
• Copy, print, and distribute documents
• Manage official correspondence via emails, letters, and phone calls, and direct to the appropriate desk.
• Maintenance of office facilities and replacement of office supplies.
• Fill the gap for any other secretarial function as may arise.

Criteria & Required Qualifications

• B.Sc in Secretarial studies or related field
• Completion of NYSC
• 3 - 5 years work experience.
• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Computer literacy (MS Office applications, Google Workspace etc)
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email, and in-person communication skills
• Critical thinking and problem-solving skills
• Team player
• Proximity to office will be considered.

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Job Description

• Oversee the general administration of the office and ensure a smooth operation.
• Supervise the management of all official correspondences
• Supervise facility management and supplies
• Manage all matters pertaining to human resources and employee relations
• Follow the proper record filing system for the team, including their CVs, guarantor’s forms, engagement details, etc.
• Prepare payroll and pay slip vouchers
• Ensure that the work environment is safe and conducive for all team members.
• Oversee the welfare of the entire team and suggest ideas to the Management on welfare, team building, and bonding.
• Creation and circulation of relevant employee policy documents like handbook, code of conduct, etc.
• Fill the gap for any HR function as may arise
• Fill the gap for any other administrative function as may arise.

Criteria & Required Qualifications

• B.Sc in Business Administration or related field (relevant work experience can supplement for this)
• Completion of NYSC
• 3 - 5 years work experience.
• Proven work experience as an Admin/HR officer
• Experience with relevant HR software
• Computer and digital literacy (MS Office Applications, Google Services, other relevant tools, etc.)
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email, and in-person communication skills
• Excellent multi-tasking skills
• Critical thinking and problem-solving skills
• Team player
• Proximity to the office location.