Jobs at Stella Maris High School

Position Summary

• The HR Manager will be responsible for overseeing all aspects of human resources management, ensuring compliance with relevant laws and regulations, and contributing to the strategic development of our institution. You will be a key partner in attracting, developing, and retaining top talent, enabling us to deliver exceptional educational experiences.

Key Responsibilities
Recruitment and Onboarding:

• Develop and implement effective recruitment strategies to attract qualified candidates.
• Manage the full recruitment lifecycle, including job postings, screening, interviewing, and selection.
• Conduct thorough onboarding processes to integrate new employees into the institution's culture.

Employee Relations:

• Serve as a point of contact for employee inquiries and concerns.
• Mediate and resolve employee conflicts and grievances effectively.
• Foster a positive and inclusive work environment.

Performance Management:

• Develop and implement performance appraisal systems and procedures.
• Provide guidance and support to managers on performance management and employee development.
• Identify and address performance issues in a timely and professional manner.

Compensation and Benefits:

• Administer compensation and benefits programs, ensuring compliance with legal requirements.
• Conduct salary surveys and market analysis to ensure competitive compensation packages.
• Manage employee benefits enrollment and administration.

HR Administration and Compliance:

• Maintain accurate employee records and HR databases.
• Ensure compliance with all relevant labor laws and regulations.
• Develop and implement HR policies and procedures.
• Manage HR related training and development programs.

Strategic HR Planning:

• Contribute to the development and implementation of HR strategies aligned with the institution's goals.
• Provide data-driven insights and recommendations to senior management on HR-related matters.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field. Master's degree is an added advantage.
• 5 years of progressive HR experience, preferably in an educational institution.
• Strong knowledge of employment laws and regulations.
• Excellent communication, interpersonal, and problem-solving skills.
• Proven ability to work independently and as part of a team.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Demonstrated ability to be highly organized, efficient, and active.
• Evidence of hardworking attributes.

Skills:

• Effective communication
• Problem-solving
• Conflict resolution
• Strategic thinking
• Organizational skills
• Time management
• HRIS Proficiency
• Active Listening

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Job Description

• We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication.

Responsibilities

• Being the point of contact for general communications with their boss.
• Answering calls and routing them to the right person.
• Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
• Planning and scheduling meetings.
• Recording the meeting (if required).
• Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
• Compiling expense reports.
• Performing bookkeeping tasks.
• Handling memos, reports, invoices, and related documents, including sensitive information.
• Keeping confidential information.
• Screening visitors and deciding if they should be allowed to meet with the executives.
• Going through the incoming documents (memos, invoices) and redistributing them.
• Office duties such as sourcing office supplies and handling the filing system.
• Handling and redistributing faxes and emails.
• Providing complete administrative support.
• Managing and recording the supply needs.
• Acting as a virtual assistant.
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Qualifications

• Candidates should have a Bachelor's Degree in Business Administration and Management or any other related degree. A related certification would be considered an advantage
• Proven work experience as a Executive Assistant
• Knowledge of office management systems and procedures
• Must be Capable of Using MS Office Tools and Google Calender.
• Must be Proficient in English, Hardworking and Honest
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality