Ref Id: 200002NK
Reporting To: Deputy PDQ Director
Reporting to Position: MEAL Advisors & Managers
Employee Status: Fixed Term
- The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context all posts are considered to be level.
- As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.
- The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.
Role Purpose And Description
- The Head of MEAL is responsible for the provision of monitoring, evaluation, accountability and learning support to the Nigeria office, focusing on Save the Children’s full spectrum mandate of humanitarian and development programming.
- The Head of MEAL will also support the Deputy Director PDQ in bringing significant experience and fresh ideas to develop and implement a realistic MEAL strategy and systems, ensuring that they are institutionalized within the existing project cycle management framework, and that staff have the capacity to implement them.
- The Head of MEAL will have a key role in establishing and promoting programme quality and innovation, which will be achieved through developing and improving monitoring, evaluation, impact assessment and learning methodologies
Key Areas of Accountability
As a key member of the PDQ team, the Head of MEAL’s responsibility is:
- To manage overall MEAL Unit and System of Save the Children Nigeria
- Develop reporting system, and ensure regular follow through in its compliance and operations;
- To support DDPDQ in program development process and review all project proposals developed by BD Unit before submission to donors, in particular the log-frame, ITT, DIP, M/E Plan;
- To ensure MEAL commitments are well incorporated in all proposals, budget MEAL activities and budget sufficient MEAL staffing to effectively manage/implement the MEAL component;
- To provide guidance to MEAL/MIS line reports for facilitating program units in developing
- Minimum Standards and Standard Processes for all key program interventions to strengthen Compliance and Quality aspects of programs;
- To review data tracking tools/formats/databases of SC programs and guide MEAL line reports to work as team for data quality, data reliability and data consistency;
- To oversee MEAL/Coordinators and managers in standardization of MEAL formats/reports in order to ensure quality of MEAL documents;
- To ensure dissemination of key MEAL findings and learning to all relevant team and project staff focal person to facilitate them for informed decision making;
- To support the Research and Impact Advisor in undertaking needs assessments, baselines, evaluations and any other research studies, internal and external (consultants, SCI staff);
- To review and finalize documents/reports of key lessons learnt and coordinate with KM Advisor and Advocacy team for broader dissemination of learning;
- To provide support to Accountability & Gender Advisor in developing and scaling up Accountability to Beneficiaries mechanisms which facilitate beneficiaries/communities to register timely complaints and provide feedback on SC interventions;
- To review and finalize ‘Accountability to Beneficiaries’ analysis report and disseminate among concerned management and program staff members;
- Assist in data quality assurance and compliance with all grants related reporting requirements and their timely submission.
- Supervise/oversee programme monitoring activities
- Ensure that the country office complies with SCI MEAL standard operating procedures including: the global quality framework, Global Initiative requirements, total reach and the advocacy measurement tool.
- Bring together data and findings from across projects and operational regions to form a coherent basis for analysis of impact which promotes learning and strategy development
- To technically backstop MEAL staff in performing and prioritizing MEAL-MIS tasks;
- To identify capacity building events for MEAL staff members for system strengthening and sharing of learning;
- Any other tasks given by line manager.
Representation, Advocacy & Organisational Learning:
- Represent the country programme on all MIS and research technical working groups, partners and stakeholders’ forums.
- In collaboration with the SC thematic leads, feed into learning, experiences and evidence to relevant global advocacy objectives.
- In collaboration with SCI staff, contribute with analysis towards organizational learning around technical areas as well as processes and outputs
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
Achieving results effectively:
- Ensures beneficiary and partner feedback is incorporated into programme design, planning and learning
- Makes changes to improve performance as a result of information received
- Documents lessons learned and applies them to future projects
Maintaining and developing collaborative relationships:
- Establishes clear objectives with teams and individuals and monitors progress and performance
- Fosters collaborative, transparent and accountable relationships through partners
- Uses negotiation and conflict resolution skills to support positive outcomes
Leadership: Action; Thinking; Self; Inspiring; Developing Others:
- Builds own awareness of the bigger global picture by using a broad range of sources to gather data
- Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings
- Demonstrates self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses
- Openly talks about doing things differently, pushing the boundaries and ways of working
- Gives constructive feedback to enhance capabilities and responsibilities to another for the purpose of his/her development
Qualifications And Experience
- Minimum of 8 years' experience in the development sector, experience in humanitarian context has added value
- Minimum of 5 years’ experience developing and implementing monitoring and evaluation strategies, with in-depth knowledge in the design, operationalization and use of monitoring and evaluation techniques and approaches.
- Extensive experience in research and monitoring and evaluation methodology and analysis (qualitative, quantitative, participatory) including design of systems and tools, data analysis and report writing
- Significant experience in leading teams and building M&E team capacity (developing training tools, training, coaching and mentoring)
- Significant understanding of development of MIS and data and information management
- Familiarity with participative and inclusive accountability approaches
- Highly developed influencing, communication and interpersonal skills, including ability to communicate technical issues effectively and persuasively.
- Excellent English communication skills, both written and verbal.
- Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches and children’s participation.
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Ref Id: 200003MK
Team / Programme: Nigeria
Contract Length: Open Ended
Employee Status: Permanent
Reports to: Internal Audit & Control Manager
Staff directly reporting to this post: None
- The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.
- The Internal Audit & Control Specialist will work with the SCI Internal Audit and Control Manager to support compliance with all Save the Children and donor guidelines and policies. This will be done through evaluating the effectiveness of the governance, risk management and control systems in place in SC Nigeria.
- S/he will review, document and assess effectiveness of financial and operational controls over the SC Nigeria program administrative and project activities both at the country level and in field offices (incl. the north-eastern part of Nigeria).
- The Internal Audit & Control Specialist will undertake regular checks- process and management practice reviews, analyse- records, reports and financial statements to ascertain that adequate internal controls are in place to mitigate the risk of non-compliance with local laws, donor requirements and SCI policies and procedure.
- S/he will advise on additional controls to be put in place in any area of weakness identified to ensure the protection of the programme’s assets, funds and reputation and compliance with applicable donor guidelines and policies. This position has 50% LOE on Food for Peace Programme (a USAID funded project) in Borno State with 50% physical presence in Borno office.
Scope of Role:
- Dimensions: Save the Children operates through 10 field bases (Kaduna, Katsina, Kebbi, Zamfara, Jigawa and, Gombe, Borno, Lagos, Borno and Yobe. SC Nigeria is working with implementing partners in implementing various donor funded project (including USAID) across the country. SC Nigeria has a total of 418 staff with about 33 finance staff. SC Nigeria has about 39 active awards with a total of $251m.
- With funding from different donors including humanitarian donors such as OFDA, FFP and ECHO, the Country program has been scaling up on humanitarian program in the North-east focusing on food assistance, non-food items distribution, protection, cash distribution livelihoods support, WASH and capacity building of humanitarian response actors in order to reach more beneficiaries with additional and varied assistance.
- Staff Working Closely with: All Department Heads, Program Managers/Budget Holders, Area/Field Office Managers, all SCI Nigeria and Regional office staff (as appropriate), SCI Member staff, SCI Global Assurance department and Regional fraud unit team.
- The position will be based in Abuja, but will require frequent travel (50%) between field locations including north –east of Nigeria where we have humanitarian response programs.
Key Areas of Accountability
- On a sample basis, carry out a regularly reviews of financial, procurement/logistic, HR and program transactions, ensuring documentation supporting the transactions are in compliance with Save the Children policies and procedures, grant agreements and donor regulations both at the country and field offices.
- Conducting spot-audits tests on donor requirement compliance in finance, Human resources, award, logistics, operations and programme (activities, documentation and reporting).
- Assist IA&C Manager in regularly updating in-country risk assessments and follow up to confirm implementation of mitigating measures.
- Lead on fraud investigations as may be assigned, diligently document all relevant evidence and report consistent with SCI standards through the Internal Audit & Control Manager to Country Director and SCI Fraud team.
- Work closely with programme development unit to further a risk aware and responsive culture in designing and developing potential high risk awards.
- Plan, conduct and lead audits and follow up on all internal and external audit action plans and provide periodic updates on actions taken.
- Assist the IA&C Manager in ensuring SCI Global Assurance Audit findings are tracked and closed on the MKinsight audit platform.
- S/he will serve as a liaison for external audit and regulatory agencies as may be assigned by the IA& C Manager.
- Assist in performing internal control reviews of in-country processes including cash and advance management, procurement, logistics, Programs- documentation and reporting, Data quality Assurance of M& E (Monitoring and Evaluation) data source documents, stock ( incl. food commodities), beneficiaries and food vendors management, assets management etc. (in line with the annual IAC work plan). Coordinate with the relevant departments to come up with actionable recommendations to improve any identified weaknesses
- Work with the IA&C Manager to flag significant internal control weaknesses to the country management, with actionable recommendations to reinforce those weak controls and support the monitoring of compliance with approved reinforcing controls.
- Track and age all the findings consistent with agreed implementation timelines and follow-up to confirm implemented actions.
- Maintain good working relationships with all SCI stakeholders- staff, vendors, auditors, implementing partners) through effective communication and exercising professional conduct and objectivity
- Deliver training as required to reinforce internal controls, risk mitigation, anti-corruption, fraud and anti-terrorism financing awareness and prevention.
- Carry out any other responsibility delegated within the role of internal audit and control duties.
Behaviours (Values In Practice):
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
- Honest, encourages openness and transparency; demonstrates highest levels of integrity
Additional job responsibilities
- The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
- The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
- We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
- The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety:
- The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Qualifications And Experience
- A graduate of finance, accounting or a related business field is required with professional qualification-ACA,ACCA or CPA)
- 5 years+ related work experience with a not-for-profit organization;
- Strong background in compliance accounting and internal controls; experience in auditing (internal or external experience)
- Extensive experience in relevant operational areas (e.g. in programme/project management in an INGO context) and experience of risk-based auditing.
- Be highly accurate, detail-orientated, and able to complete multiple projects, with conflicting priorities, on a timely basis
- Excellent report English writing skills
- Proven interpersonal and communication skills including influencing, negotiation and relationship building
- Willingness to undertake high amount of travel within the NIGERIA SCI field locations (50%) and work with minimum supervision under difficult conditions in some of the most underdeveloped, insecure and remote parts of NIGERIA.
- Strong cultural awareness and be able to work well in an international environment with people from diverse backgrounds and cultures
- Demonstrate standards of ethics and integrity
- Commitment to Save the Children values
- INGO experience or have worked in a commercial/public sector international organisation
- Familiarity with grant requirements of major donors such as USAID, EC/ECHO,FFP,OFDA, DfID and the UN
- Good financial analysis aptitude
- Experience of Agresso financial software or other ERP softwares
- Experience of audit
- Counter fraud and investigation experience
- Ability to look at the bigger picture when assessing organisational performance and risk
- We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
- We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.