Job Openings at the Management Sciences for Health (MSH)

Job Requisition ID: R1817
Reports to: Project’s Compliance Director

Job Description

• Reporting to the project’s Compliance Director, the Grants Compliance Manager will be responsible for establishing and implementing systems for overall grants management, coordination, and compliance.
• S/he will provide technical oversight and advice to the state-level grants focal staff who will be responsible for day-to-day management of grants to community-based organizations (CBOs) in their respective states.
• The Grants Compliance Manager will work under the anticipated award which aims at  delivering evidence-based HIV services including HIV Case Finding and Linkage (HTS), Adult Care and Treatment, Pediatric/Adolescent Care and Treatment, Prevention of Mother to Child Transmission (PMTCT), Cervical cancer screening, TB/HIV Care, Laboratory, and Health Systems Strengthening to Support Clinical Services in Kebbi, Sokoto, Zamfara States.
• The Grants Compliance Manager will be based at the project’s central office in Abuja.

Grants Management System (50%):

• Establish grants management system for award and distribution of program grants, including designing and providing templates for expressions of interest, request for applications, and evaluation tools.
• Document the process by which organizations are selected for awards and notify applicants and other stakeholders of awards granted.
• Establish system for grants monitoring including designing templates for Grants Status Reports for use by the senior project management team for monitoring.

Compliance (25%):

• Be aware of, and adhere to, organizational policies and procedures, local laws and regulations, and applicable donor requirements.
• Provide technical oversight of the state-level grants focal staff’s work to ensure grant recipients’ compliance with terms of the grant agreement, organizational policies and procedures, local laws and regulations, and applicable donor requirements.
• Identify gaps in existing grants management systems and provide recommendations to strengthen them while also building on developing and strengthening the project and organizational internal policies and SOPs.
• Monitor and ensure that grant recipients audits (internal or external) are performed and reports are received by the project senior management team.

Capacity Development (25%):

• Together with the state-level grants focal staff, conduct comprehensive review of grant recipients’ state of internal controls, and compliance policies and procedures to ascertain the internal controls and compliance policies and procedures are reasonable and reliable.
• Identify gaps in knowledge and skills; conduct training to employees, and subaward recipient personnel where appropriate, on both existing and improved policies, process flows SOPs, and donor compliance requirements.
• Follow-up on recommendations from reports from the Compliance Director, and internal and/or external auditors to ensure the recommendations have been implemented and adhered to.  

Staff Supervision (0%):

• N/A. While the Grants Compliance Manager will provide technical oversight and support to the state-level grants focal staff; these state-level staff will report directly to the State Team Lead for the project in their respective state.

Education
Required:

• Master's Degree in Business Administration, Finance or Accounting

Experience:

• At least 7 years (10 years preferred) relevant and progressively responsible experience in fund management, financial/operational systems, grants and program management preferred with international development organizations with global reach, not for profit organizations or other large non-governmental development partners.
• Experience with implementing USAID-supported projects, including experience managing grants according to USAID regulations and procedures.
• Past experience working with partners such as Ministries of Health, local non-governmental organizations (NGOs), and CBOs.
• Experience working with and providing technical assistance to NGOs and/or CBOs in internal controls and compliance systems design, implementation and review, and capacity building in other functional areas such as human resources, policies & standard operating procedures (SOPs) development.
• It is preferred that the candidate has experience conducting trainings and other capacity building work both one-on-one and with larger audiences.

Knowledge and Skills:

• Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
• Working independently within expressed parameters, regularly scheduled tasks and adherence to strict deadlines is essential.
• Personal and professional integrity, particularly with regard to good financial stewardship and accountability.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent English speaking and writing skills.
• Understands the principles of adequate documentation necessary to ensure audit compliance.

Competencies:
Core MSH competencies:

• Adaptability, Communication, Problem Solving, Creativity and Innovation, Quality and Timeliness of Work, Quality of Work and Team Relationships

Physical Demands:

• Willingness and ability to travel within and outside of the state including to remote LGAs is required.

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Job Requisition ID: R2044

Job Description

• The F&A Specialist will provide in country operations support to MTAPS Nigeria project primarily to the COVID Response activity and also to the GHSA activity as guided.  The F&A specialist will provide financial support to both MTaPS Nigeria COVID Response and GHSA activities.
• The F&A Specialist reports to the Finance Director and will have a project reporting line to the Principal Technical Advisor, COVID Vaccine Response.
• This position will work closely with the Nigeria MSH F&A team to ensure that MTaPS Nigeria team operates as a cohesive, functional unit within the broader MSH Nigeria structure that provides high-quality, responsive, timely and cost-effective services to all MSH projects within the framework of local laws, MSH policies and standard operating procedures, and donor requirements.
• The F&A Specialist will also proactively engage, coordinate and work with the HO based MTaPS project management team, MTaPS Finance Leadership and any other units as required in HO.                                                              
• The F&A Specialist will be involved in the preparation of payroll information, accurate posting of accounting transactions into the MSH’s financial management system, ensure accuracy and timeliness of deposits and payment, monthly account reconciliations, will enforce MSH and Donor rules & regulations as they relate to finance, operations, contract and procurement support, comply with MSH finance, procurement and administrative MSH procedures and actively support any internal and external audits as needed and work closely with the MSH Nigeria F&A team  to identify internal control areas that need to be strengthened.
• The F&A Specialist will ensure the smooth operations of the financial, operations and administration of MTaPS Nigeria including the office management systems, tools and services; accounting, financial reporting and budget management, training logistics and workshop planning; security; conducting compliant procurement of services and goods, managing fleet management needs and providing support with the international and in country travel.  
• S/he must complete tasks maintaining high standard with quality.
• S/he will contribute to achieve project targets. It includes purchase requisition review, provides guidance for developing event budgets, per-diem calculation, record keeping, organizing workshops, training events, seminar and meetings (inside and outside of the office) with counterparts and stakeholders on project activities.
• S/he responsible for arranging all events by anticipating project needs, discerning work priorities, and meeting deadlines with close supervision of multiple project events under the guidance of the Principal Technical Advisor and in coordination with program team.

Education

• Required: Bachelor’s Degree in Accounting, Business Administration or a similar field.
• Preferred: Master’s Degree in Business Administration or Accounting.

Experience:

• Required: At least five (5) years of experience in an independent administrative and accounting position with advanced bookkeeping responsibilities.
• Preferred: Experience in working with donor-funded projects and general understanding of their rules and regulations.

Knowledge and Skills:

• Work experience with projects supported by international organizations.
• Proficient in Excel preferably advanced level.
• Proficient in use of Financial Management Accounting systems i.e. QuickBooks, PeopleSoft, SAP, Agresso etc. (and modules like GL, Accounts Payable &, Procurement)
• Experience with organizing workshops and training courses.
• Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries required.
• English fluency required Excellent communication skills.

Competencies:

• Ability to work independently, prioritize tasks, and meets deadline.
• Able to manage and coordinate activities simultaneously
• Ability to work in a team-oriented environment while driving results.
• Perform logistical analysis
• Creative Problem Solving
• Organized detail oriented

Physical Demands:

• Travel requirements, Keyboard use, Pulling drawers,
• Lifting papers <10lbs., ETC.