Fresh Vacancies at WaterAid

Pay band: Not applicable
Contract type: Full time,1 year fixed term
Reports to: Head of Strategy, Programme Effectiveness & Learning
Travel: Potential travel to field to be determined based on needs

Introduction

• The Strategy, Programme Effectiveness & Learning department will drive work on WaterAid Nigeria’s strategy, planning, and reviewing the performance and impact of our programmes. The team encompasses strategy, learning & knowledge management.
• The WaterAid internship is intended to be a learning and development opportunity for young professionals to gain exposure and build skills through work in an international development organization and potentially, form a crop of professionals with experience relevant to the international development or other professional sectors.

Overall Job Function

• The post holder will be expected to perform a wide range of duties using independent judgment and initiative to determine approaches or actions to take in non-routine situations.
• In broad terms, the holders will provide administrative and operational support for CP strategy, monitoring, evaluation and knowledge management activities etc.
• S/he will be required to interpret guidelines using policies and precedents. Most importantly S/he will be able to demonstrate sufficient professional and personal maturity to be entrusted with what in many cases will be sensitive information.

Key Responsibilities
A key responsibility of the intern will be to provide support to the Strategy, Programme Effectiveness & Learning department and the CP at large, in a number of capacities and activities. These will include:

• Deliver learning and knowledge management projects/initiatives including but not limited to writing reports; collation, documentation, filing and sharing knowledge management / learning products.
• Review and update the tools and templates utilised for reporting on all aspects of WANG programmes to ensure consistency, relevance and user friendliness both to staff and partners.
• Development of quantitative and qualitative indicators for measuring WANG performance on different programme areas.
• Monitoring and evaluation initiatives.
• Directly supervise data collection from programme – supported businesses using data collection tools (sales, records etc) and make suggestions on improvement to monitoring tools and data collection systems.
• Monitoring of the sanitation marketing activities and tracking the learning outcomes for dissemination to wider stakeholders
• Liaise with Communications and Media colleagues with updating and maintenance of databases (stakeholder, publication, media hits); preparations for and implementation of campaigns, updating the advocacy scrapbook and putting advocacy packs together.
• Act as liaison with People & Organizational Development department in seeking /securing support as may be required for delivery of day to day Strategy, Programme Effectiveness & Learning department activities
• Support the Head of Strategy, Programme Effectiveness & Learning and members of the SPEL team with other duties as may arise.

Education
Essential:

• Completion of a 4 year undergraduate Degree course in Arts, Social Sciences, Business or Natural Sciences Business Administration or related field from a reputable university.
• Completion of National Youth Service Corp (NYSC) programme no more than 5 years before date of application

Desirable:

• A Masters Degree in any of the fields listed as essential.

Work Experience / Specific Knowledge
Essential:

• Strong conceptual and analytical skills.
• Demonstrate a keen aptitude and appetite for learning and personal development
• Demonstrate WaterAid values
• Strong interpersonal skills and ability to work with a variety of people.
• Excellent verbal and written communication skills.
• Ability and willingness to travel to the field.
• Computer proficiency (Office software, internet and email

Desirable:

• Interest in development career in development/NGO sector.

Skills / Abilities / Personal Qualities:

• Ability to maintain confidentialities and quickly build trust- Demonstrate ability to manage information with appropriate discretion and respect for sensitivity.
• Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Willingness to learn : Demonstrating a willingness to learn new ideas using a combination of learning approaches ;
• Self motivation and Initiative - Ability to inspire oneself to take on challenging tasks and commitment to deliver work of excellent quality.
• Written and Oral Expression - Excellent ability to communicate information and ideas in writing and speaking so others will easily understand.
• Time Management - Managing one's own time and the time of others; Keen sense and appreciation of priorities and deadlines
• Flexibility-Ability to adapt to difficult situations (e.g. unforeseen change in context)
• Attention to details - Ability to carry out assigned responsibilities to expected quality with minimal errors.

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Department: Finance & IT
Contract type: Full time, 2-4 years fixed term ( renewable)
Reports to: Head of Finance & Information Technology
Travel: At least 40% time travel to support partners

Job Description

• The Finance & IT Directorate provides leadership and support for financial management and IT across WaterAid Nigeria.

Job Purpose

• This role provides all round financial management support to WaterAid Nigeria partners.
• The post holder is responsible for supporting partner organizations and their staff to develop effective partner financial processes that are in line with GAAP; partner organizations compliance with WaterAid and any donor specific financial policies & procedures requirement; the appropriate use of and application of grant funds and accurate and timely submission of financial reports in line with approved budgets.
• The Partner Finance Officer will also build capacity of WaterAid partners on various aspects of financial management.

Accountabilities
Partnership Support:

• Undertake financial monitoring and support to partners. Notify the Head of Finance & IT of issues arising from the financial reporting/ monitoring of partners and propose remedial action to resolve the issues
• Provide planned support to partners and also respond to on –demand support request from partners with buy-in of the Head of Finance & IT to determine if capacity building is required.
• Review all partner financial reports, returns and supporting documentation to ensure it is in line with WaterAid & donor guidelines
• Ensure financial compliance by partners through audit check of finance reports from partners and provide written feedback on the financial reports
• Support the development of clear & appropriate financial procedures for managing partner relationships, including partner checks and partner exit procedures.
• Contribute to the development of guidelines, tools and templates to support partners to improve the quality of their financial reporting
• Identify gaps in capacity and provide capacity building on financial management to partners

 Financial Management & Reporting:

• Responsible for ensuring that partners develop and manage appropriate financial accounting records
• Responsible for the accurate entry of partner accounts to the Global Accounting System (GAS)
• Prepare project financial reports, consistent with donor and WaterAid procedural and reporting requirements (monthly, quarterly, six monthly, annually)
• Attend to queries regarding project reports/budgets in a timely manner to avoid delays to project plans attributable to late processing of partner transfers
• Calculate and allocate support cost recovery from restricted donors and ensure these are charged to projects
• Check /Verify requests for payments and purchase orders, to ascertain whether sufficient project funding is available and that requests are charged to correct budget lines
• Deal with request for transfers to partners in a timely manner whilst ensuring full compliance is achieved with financial regulations in reviewing request for fund transfers to partners.
• Prepare ‘ad hoc’ management and financial information and reports as and when required internally by respective State Programme Leads and Programme Managers
• Provide timely and accurate input into Month end and Year end processes
• Preparing Donor/Projects reconciliation
• Any other duties as assigned by the Head of Finance & IT or their designated representative.

Risk Management:

• Responsible for keeping all records from partners in an accurate and secure manner
• Provide support throughout external & other audits, including preparing relevant supporting evidence and records of partner expenditure.
• Support Partners to maintain and update a risk register for WaterAid projects

Person specification
Essential Criteria:

• B.Sc or HND in Accounting
• Minimum of three years’ post NYSC work experience in Accounting or Finance role
• Experience in managing and supporting partner organisations with financial management
• Accounting experience in an international development organisation
• Strong working knowledge of one or more accountancy software applications
• Able to effectively plan, prioritize, and organise self in order to accomplish work.
• Good written and verbal communication skills, able to communicate information and ideas clearly to others.
• Good analytical thinking skills, able to analyse information and use logic to address work-related issues and problems.
• High attention to detail and accuracy in information processing, including compiling, coding, categorizing, calculating, tabulating, auditing, or verifying data.
• A proactive approach, willingness to take on responsibilities and challenges, and actively work towards improvements and resolutions
• Good interpersonal skills, able to support, challenge and influence effectively in order to maintain good relationships and ensure quality in delivery
• Excellent computer skills, particularly Excel & Word (MS Office in general)
• Commitment to WaterAid’s values and a working style that reflects these.

Desirable Criteria:

• ICAN or ACCA Membership, or at an advanced stage in obtaining these
• Strong knowledge of fund accounting regulations for non-profit organisations
• Knowledge of SUN System

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Department: Strategy, Programme Effectiveness & Learning
Contract type: Full time, 2 years fixed term (renewable based on performance)
Reports to: Country Director
Travel: 30% ( local and international)

Team Descriptions

• WaterAid is an international not-for-profit organisation dedicated to helping the poor and marginalised people break free from poverty and disease, and change their lives for good through improved access to clean water, decent toilets and good hygiene.
• Since 1995, WaterAid has dedicatedly worked with the governments and people of Nigeria to support the implementation of sustainable water, sanitation and hygiene (WASH) interventions and programmes. 
• The Strategy, Programme Effectiveness & Learning Department will drive work on Country Programme (CP) accountability including planning, review & reporting and for ensuring systems and processes support programme effectiveness. 
• The team will coordinate the CP research and knowledge management strategies and approaches, ensuring that WANG’s work continues to inform and influence the WASH sector in Nigeria and beyond. 

Job Purpose

• Accountability for effective CP programme monitoring, thematic reviews and assurance of linkages between strategy and delivery rest with this role.  The incumbent will lead the team responsible for designing and implementing an effective programme reflection, monitoring, evaluation and knowledge management architecture. 

Accountabilities
Strategy, Programme Planning, Monitoring & Evaluation:

• Ensure the country program meets WaterAid global programme accountability commitments and quality programme standards.
• Ensure improved monitoring practices, data quality and use of data within the CP. As part of this, champion an organizational culture shift from a focus on data being primarily for donor reporting or counting user numbers to using data for programmatic course correction and other strategic decisions
• Responsible for developing and implementing processes that ensure all CP plans and activities are aligned with the CP strategy and for building effective collaborations with respective thematic leads to ensure that annual plans, sub strategies and other planning documents are developed in full alignment with the CP strategy 
• Provide inputs into the design stages of program proposals, budgets, logframes, indicators, and measurement methodologies, plans and tools.
• Accountable for a coordinated monitoring of strategy implementation; conduct of strategy reviews and evaluations (periodic and midterm strategy reviews; Country Programme Evaluations etc.) and for tracking the implementation of actions plans agreed from strategy reviews and evaluations
• Ensure Programme Monitoring, evaluation and reporting (PMER) processes and systems are functioning effectively in the CP, advocate and champion full utilization of Project Centre in the CP and support CP colleagues to achieve this. Accountable for the CP fulfilment of all requirements of the PMER core procedures. 
• Identify, monitor and report unmet needs of WANG and partners related to Programme Monitoring a, evaluation and reporting; Explore the potential of WANG to address those needs within the parameters of the CP strategy, processes and systems

Team and People Leadership:

• Support the recruitment of competent staff and effectively manage the team to deliver high performance; develop team members in order to maximize their contribution to the team and organization. 
• Coach, guide, and mentor leaders of sub teams within the department so that they are effective as leaders and managers in managing their teams.
• Create and maintain a positive environment conducive for high performance of the department.
• Accountable for forecasting and developing periodic budgets for the department; manage day to day expenses in a manner that demonstrates WaterAid value of accountability and provide periodic budget management reports as may be required.
• Responsible for proactively seeking and optimizing opportunities to increase WaterAid’ Nigeria’s image, visibility and profile as a leader in the international NGO and WASH sector.

Research and Knowledge Management:

• Develop the strategic context for the generation and use of research and knowledge outputs, coordinating the processes that would help identify/generate cross-cutting opportunities for sharing this knowledge and projecting WANG’s niche as a source of leading edge knowledge and research required to catalyse change in the WASH sector in Nigeria and across the region
• Provide direct leadership to assessments and research aimed at generating strong evidence base for WANG’s programmes, as well as to inform WANG’s influencing and advocacy for WASH sector improvement both in Nigeria and across the region.

Cross organisation collaboration:

• Promote a culture for learning and knowledge management across the organization. Encourage effective documentation and sharing of learning through workshops, seminars, exposure visits, sharing meetings etc.
• Demonstrate responsibility as an active member of the Senior Management Team (SMT) and contribute to strategic direction, organisational decisionmaking, and management of the Country Programme.
• Promote interaction and collaboration between departments
• Represent WANG in different taskforces, working committees, networks, alliances, workshops and meetings as assigned.
• Deliver other cross organizational projects and/or initiatives as may be required by the Country Director

Person Specification Essential Criteria

• University/Master's level degree in International Development/Development Studies, Social Sciences, or other related discipline
• Minimum of Ten (10) years of prior work experience and at least three (3) years should be in senior level position with responsibility for programme monitoring, evaluation and learning.
• Excellent technical understanding of contemporary Monitoring, Evaluation and Learning methods and practices; hands-on experience in qualitative and quantitative data collection and analysis.
• Comprehensive knowledge of WASH and broader development sector accountability principles and their translation into practice.
• Strong program/technical and budget management skills, demonstrable experience and ability to develop and review complex budgets required.
• Experience in designing projects and delivering activities under tight completion deadlines.
• Experience developing donor specific grant project log frames and reporting tools and in applying such tools in reviewing, monitoring and reporting against funder contracts
• Strong written and oral communication skills, effective in representation and liaison with external parties.  Strong ability to communicate information and ideas effectively and to produce high quality and accurate documentation.
• Experience of working in a matrix management structure, ability to influence others to achieve results and deliver on time.
• At least 5 years’ experience leading teams of experienced professionals and effectively managing their performance; Ability to effectively support and challenge colleagues and other stakeholders and to effectively plan, prioritise and co-ordinate the work of own team and collaboration with other teams
• Ability to work autonomously with minimum supervision and under pressure in response to competing demands.
• Ability to resolve conflicts as required and negotiate effectively with others
• Strong initiative, with a willingness to take on new responsibilities and challenges.
• Commitment to WaterAid’s values and a working style that reflects these.

Desirable Criteria:

• Strong experience in research design and management of research study projects

Salary
WaterAid Nigeria Grade I