Fresh Vacancies at Christian Aid (CA)

Location: Maiduguri
Reports to: Finance Officer

Role Purpose

• To support CA financial management functions at Maiduguri field office by ensuring that adequate financial records are kept and payment requests are processed on a timely basis.
• The finance associates will support the team in coordinating payments to volunteers in Maiduguri and environs and for other month end financial reporting procedures.
• This role is also responsible for ensuring timely remittances for PAYE, WHT and other statutory deductions and ensuring that the relevant receipts are obtained and filed.
• The role is required to be familiar with CA and donor financial compliance requirements and to ensure that these are operationalised in the office.

Role Context:

• The finance team leads on all financial reporting in the country program and is responsible for managing the financial grants secured from donors. This role sits in the Maiduguri Field Office and links up closely with the Country Office in Abuja.

Key Outcomes:

• Reviews stock reports from the warehouse is reviewed and submits to Finance officer on a monthly basis for posting to SUN.
• Coordinates payments to volunteers, casual workers, NCORPS on a monthly basis.
• Ensures timely remittance of all statutory payments and ensure proper records arer maintained and filed in the office.
• Ensures Christian Aid and donor financial policies and procedures are complied with.
• Timely submission of reports to line manager to enable final reports to be prepared on a timely basis.
• Cash, bank books and other financial documentation is maintained and reconciled on a monthly basis

Role Requirements
Relationships:

• External: Maintains and builds relationships with donors, third parties, suppliers and other relevant external agencies 
• Internal: The position is line managed by the Finance Officer who is in turn managed by the Finance Coordinator. However, for day to day operational issues, the Associate will report to the most senior CA staff in the field office. The role links up strongly with the Maiduguri Finance Team,particularly the Finance Coordinator as well as the Program leads.
• Decision making: Make decisions to assist in the smooth running of financial processing. Providing advice on financial policies and procedures to local Christian Aid staff. Support the maintenance of all financial records.
• Analytical skills: Ability to apply logical thinking and common sense to routine work in a specific area. Occasionally providing analysis or advice on financial matters.
• Developing self and others: Will familiarise self with CA policies to ensure that field office and staff based there are complying.

Person Specification
Applied Skills/Knowledge and Expertise
 
Essential:

• First Degree in Accounting 
• 2-3 years’ experience in a similar role
• Experience working with institutional donors.
• Experience working with an Accounting software, preferably SUN

Desirable:

•  At the early stages of an IFAC accountancy qualification.

IT competency required:

• Basic

Competency Profile
 LEVEL 1: You are expected to be able to:

• Build partnerships: Work in a reliable, helpful and cooperative way with all colleagues and provide help to others without needing to be asked. Willingly participate in team work and contribute ideas, including those that may be beyond your own or your team’s role. Keep others informed about what is going on in your own work area. Treat everyone with courteousness, dignity and respect, accepting that people are different and have different views. Act and behave consistently with what you say.
• Communicate effectively: Communicate clearly and concisely, verbally and in writing. Pass on a clear message or information promptly and accurately. Ask additional questions to clarify when needed. Explain things simply and in a different way if someone appears not to have understood. Be aware of how your actions and words impact on others and adapt if necessary.
• Steward resources: Use resources economically, whether these are Christian Aid resources or wider environmental resources. Recognise that time is a resource and take responsibility for managing your time effectively.
• Deliver results: Agree your work plan, keep track of your own progress and keep others informed. Check the quality of your own work and deliver to expectations. Seek clarification and support from your manager when needed and to ensure appropriate sign-off. Respond promptly to the requests of others, seeking guidance on priorities and workload when needed. Consider the consequences of your actions, including the impact on your work and colleagues. Take personal responsibility for your actions.
• Realise potential: Question and ask for information and advice to address your own knowledge and skills gaps in order to learn. Regularly ask for and act on feedback on own performance. Assist others by showing how to complete tasks. Demonstrate concern for the wellbeing of others. Act and behave consistently in line with Christian Aid’s values. 
• Strive for improvement: Demonstrate openness to change. Respond quickly and helpfully to new initiatives. Find ways to make improvements in your work. Show initiative when faced with problems. Willingly share knowledge and information that may help others.

Salary (Full Time)
N3,803,843.

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Type of Contract: Fixed Term
Contracted Hours: 35
Contract length: 1 year

Role Purpose

• To lead and manage the partner portfolio and projects within a country or region and within a policy framework agreed with the Head of Division or Region or Country Manager. This role will include managing a team with some technical input and will ensure effective management and development for the programme and appropriate support for partners.
• To recommend projects to partners and to engage with communications and fundraising including from institutional donors.
• To ensure a strong link exists between our programme and advocacy and provide representation for programme and oncountry issues.
• To engage with effective fundraising, liaison and networking as appropriate.

Role Context:

• The role works within the International Programme role family and is positioned in Programme Support and Development The role is key in leading and managing partner portfolios and projects within a country or region The role may be required to travel frequently.

Key Outcomes:

• Oversight responsibility for the health team and ensure effective projects and programmes
• delivery with impact in line with agreed aims.
• Strong portfolio of partners able to respond and support Christian Aid’s health, advocacy,
• fundraising and communications agenda; positive working relationships with partners developed
• and maintained through regular and clear communication.

Role Profile

• Funds used for designated purpose. Compliance with CA and donor financial policies and procedures including reporting requirements.
• Project proposals prepared which are based on strategic thinking and strong technical input, planning, monitoring and evaluation procedures.
• Decisions on programme, project and advocacy work in the region or division informed by Christian Aid’s strategic focus areas.
• Recruitment, management and development of high performing team who are meeting their objectives.

Role Requirements
Relationships:

• External:Liaising with institutional donors.
• Internal: Key relationships with partners Working with own workgroup managing and leading work on large partner portfolios and projects. Liaising with institutional donors.

Decision making:

• Managing and leading work on the partner portfolio and projects Decisions made within project life cycle, providing technical input when required Decisions on appropriate recruitment methods for work group and ensure work group are motivated and managed effectively Control and monitor a budget Develop, manage and oversee the implementation of the programme and provide strategic oversight on the programme including developing the visibility of the programme at regional level Appraise, monitor and review partners’ programme according to CA and donor requirements Management of consultants Representing Christian Aid both internally and externally.

Analytical skills:

• Works on complex specialist/ technical issues. Problems and issue, risks and benefits may have implications across a number of departments.
• Required to develop new ways of doing things to better meet directorate goals requiring substantial creative or analytical ability.

Developing self and others:

• Has direct responsibility for developing, coaching and motivating a team or teams of colleagues/project team members.

Person specification
Applied skills/knowledge and expertise

Essential:

• Degree in a Development-related field or its equivalent
• At least 5 years’ experience of working in the development field with not less than 2 years in a managerial position, including management of back donor funded projects
• Experience of programme appraisal, monitoring and evaluation and financial management
• Significant experience of working with local partner organisations and of programming at the community level
• Knowledge of programme management tools and techniques, including financial management tools and organisational capacity building tools and techniques
• Experience of proposal development and a successful fundraising track record
• Experience of governance and/or community health and HIV programming.

Desirable:

• Master's degree in International Development or equivalent
• Understanding of the socio-political context in the country or region
• Experience of managing large and complex budgets and of financial compliance issues
• Experience of local and international advocacy work
• Knowledge and experience of USAID, DFID and/or EU funding regulations
• IT competency required Intermediate.

Competency profile
LEVEL 3: You are expected to be able to:

Build partnerships:

• Supportively manage teams or lead on projects, involving others in discussing how to take work forwards, helping people feel part of the team and treating everyone equally.
• Influence others to develop shared understanding and work cooperatively and collaboratively towards common goals where there are different personal or organisational agendas.
• Develop and maintain new relationships with individuals and organisations to further Christian Aid’s aims.
• Recognise and value differences in people; be ready to challenge assumptions, beliefs or attitudes in self or others.
• Manage expectations and adhere to what’s agreed, by doing what you say you’re going to do.

Communicate effectively:

• Reflect the needs of different audiences, adapting style, media, timing and pace to communicate most effectively.
• Show an understanding of how personal and external factors impact on others’ communication style and needs and seek to manage these differences to ensure that all voices are heard.
• Clarify expectations and anticipate interests and potential issues of others, in order to help them get involved in debate and dialogue.

Steward Resources:

• Accept accountability internally and externally for the effective use of Christian Aid resources.
• Look for ways to achieve more effective outcomes by using existing resources in a new or different way, before using or commissioning new resources.
• Ensure results of self and others are achieved to quality and time by managing allocated resources and workloads.

Deliver results:

• Create plans with key milestones and measurable outcomes: track progress and adjust to meet the objectives, ensuring others are aware of changes and reasons for them.
• Ensure individuals/ teams understand and agree to work to the overall goals, specific objectives and quality standards.
• Make recommendations or decisions in the best interest of Christian Aid, involving others as needed whether in and beyond own work area.
• Be willing to take action or make recommendations or decisions in difficult or ambiguous situations.
• Commit to your decisions and be accountable for them.
• Show willingness to adapt if your initial decision did not produce the expected result.

Realise potential:

• Demonstrate continuing commitment to your own professional and personal development.
• Utilise coaching and mentoring skills in order to support others to develop.
• Encourage others to give their best by discussing goals and aspirations and recognise achievement.
• Provide an appropriate level of supervision according to need; know when to provide help and when to give others enough space to learn.
• Give constructive and timely feedback to others on difficult or contentious issues.
• Deal with poor performance directly and sensitively, seeking appropriate and timely advice and support if needed.

Strive for improvement:

• Be open to radical suggestions to avoid closing down options too early.
• Evaluate benefits and risks of new ways of working or ideas and identify ways to reduce risk.
• Find and implement ways to better support internal knowledge and information sharing.
• Coach others on dealing with resistance to change.
• Seek and evaluate a range of viewpoints, whether internal or external, about how Christian Aid could do things better, regardless of whose ideas they are and what role they have.

Salary (Full Time)
N13,131,135