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  • Posted: Jun 5, 2020
    Deadline: Jun 12, 2020
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    Cedarcrest Hospitals / Cedarcrest Orthopaedic Clinics Ltd is a modern specialist medical care centre located in the heart of Abuja, Nigeria’s blossoming capital. It was established in January 2008 with the aim of providing a high standard of local healthcare that is comparable with what obtains in other more developed parts of the world. The centre st...
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    Facilities Officer

    Job Code: #T00004

    The Role

    • Reporting to the Facilities Manager, theFacilities Officer will ensure the coordination or all activities in the hospitals facilities, ensuring that health and safety standards are met, and arranging for repairs and maintenance when needed.
    • Duties also include coordinating and liaising with vendors, tracking expenses, invoices and overall vendor management.
    • The incumbent will also be responsible for managing the implementation of work spaces, coordinating with the Maintenance team to design, acquire, and install modular furniture for offices and patient rooms. The Facilities coordinates the management of the hospitals off site locations and guest houses, preparing monthly occupancy reports for management.
    • Additionally they will coordinate and monitor vendor’s performance through performing building related services and assist management to develop and evaluate plans for facilities executed by vendor

    Responsibilities

    • Fixing minor issues in appliances or arranging for repairs when needed
    • Ensuring compliance with health and safety regulations
    • Removing hazardous materials from all areas accessible to employees and guests
    • Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
    • Check rooms and furniture to identify needs for repairs or renovations
    • Restock office and kitchen supplies
    • Design and oversee the schedule for cleaning and disinfecting the building
    • Monitor activities that happen outside the building, such as proper waste disposal and recycling
    • Fix minor malfunctions in office equipment
    • Coordinate office and parking space allocation
    • Keep track of regular and ad-hoc facility expenses
    • Conduct market research and compare costs and benefits when evaluating new vendors
    • Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
    • Research new services and appliances to facilitate operations
    • Ensure compliance with health and safety regulations
    • Ensures assigned equipment is in proper working order and available for use.
    • Maintains physical space, ensuring a safe, clean, and functional environment.
    • Receives, manages, and processes work order requests; ensures problems are resolved quickly.
    • Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
    • Drafts and implements preventive maintenance schedules for buildings and equipment.
    • Ensures safety standards are followed throughout facility.
    • Participates on emergency preparedness planning team.
    • Applies, or assists with application, for required environmental permits.
    • Maintains inventory of supplies; reorders as needed.
    • Performs other related duties as assigned.

    Qualifications

    • BSc/BA in Marketing, Business Administration, or a related field.
    • Should possess 1-3 years of experience
    • Excellent verbal and written communication skills.
    • Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
    • Excellent organizational skills and attention to detail.
    • Ability to perform well in a fast-paced environment
    • Financial knowledge (eg, budgeting, vendor management)

    Special Conditions

    • Employment is contingent on passing a medical screening conducted by the hospital
    • Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
    • Knowledge of workflow processes.
    • Prolonged periods standing and walking throughout facilities.
    • Must be able to lift up to 15 pounds at times.
    • Must be able to bend, lift, stretch, climb, and crawl to maintain equipment and buildings.

    go to method of application ยป

    Stock / Inventory Officer

    Job Code: #F00003

    The Role

    • Reporting to the Finance Manager, the incumbent will be responsible for the maintenance of the hospital’s Lagos' branch physical and virtual store which includes but is not limited to stocking of operational materials and consumables, inventory control and records, purchasing, processing the payment for vendors, and related duties as required.
    • Duties will also include receiving and dispatching goods to various branches as well as tracking and maintaining stocks levels and inventory.
    • The stock/inventory control officer will play a key role in the proper care and maintenance of stock, including ordering, receiving, storing, accounting for, and distributing to user departments/units.
    • The incumbent will also coordinate supply chain procedures and act as a liaison between vendors, clients and internal teams

    Responsibilities

    • Responsible for maintaining inventory records and preparing balance and shortages reports.
    • Responsible for ordering, receiving, storing, accounting for, and distributing to user department/users.
    • Monitors reorder points and initiate action to replenish stock.
    • Reconciles discrepancies in inventories and escalates all irregularities.
    • Responsible for tracking shipments, overseeing inventory audits, and maintaining reports of purchases and pricing.
    • Uploads invoices on Odoo and create an invoice on Odoo for all Purchase Order raised.
    • Keeps track of inventory records and making sure that it is accurate.
    • Ensure that optimum levels of inventory are maintained and that it is at par with Cedarcrest Hospital standards.
    • Develops strategies to optimize profitability.
    • Ensure high levels of satisfaction by the user department.
    • Completes store administration and ensure compliance with policies and procedures.
    • Maintain outstanding store conditions and visual merchandising standards.
    • Address all issues that arise from user departments or patients.
    • Processes purchasing orders on Odoo, create invoices, tracks orders and investigate problems.
    • Records purchases, the outflow of stock, performs a physical count of inventory and reconciles actual stock count to generate weekly/monthly stocktake report.
    • Labels shelves appropriately.
    • Oversee the storage of products and drugs.
    • Take into consideration the expiry date of drugs to prevent wastage.
    • Evaluates suppliers’ offers and negotiate profitable deals.
    • Forecast supply and demand to prevent overstocking and running out-of-stock.
    • Liaise with the purchasing officer in Abuja to register a new supplier on Odoo.
    • Enter purchase details (vendor's information, invoices, and pricing) into internal databases.
    • Liaise with the user department to test the product's quality (status upon delivery and storage conditions).
    • Keeps record of updated inventory records (including daily shipments).
    • Performs other tasks as assigned.

    Qualifications

    • B.Sc in Business Administration or any other relevant field.
    • 1-3 years as a storekeeper/inventory officer or similar position.
    • Excellent knowledge of data analysis and forecasting methods.
    • Working knowledge inventory management software (e.g. Odoo, ERP)
    • An analytical mind with strong math skills.
    • Excellent organizational and planning skills.
    • Outstanding communication and interpersonal abilities.
    • Reliable and trustworthy.
    • Great negotiation skills.

    Special Conditions

    • Employment is contingent on passing a medical screening conducted by the hospital
    • Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
    • Knowledge of workflow processes.

    Method of Application

    Interested and qualified candidates should send their CV and Cover Letter to: careers@cedarcresthospitals.com using Position Title and Code as the subject of their email application.

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