Fresh Jobs at UN Women

Reporting to the Programme Specialist/Coordinator, the Monitoring and Reporting Analyst will provide support to the Project Team and Country Office colleagues in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.

Duties And Responsibilities

Facilitate and substantively contribute to the incorporation of monitoring and reporting into programme formulation

• Facilitate and substantively contribute to the development of monitoring indicators, monitoring calendars, field monitoring plans and quality assurance processes;
• Include inputs from relevant evaluation findings, conclusions and recommendations into programme formulation;
• Contribute to annual work plan monitoring, reviews and reporting;
• Provide technical support to partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys;
• Facilitate the clearance of donor agreements and Programme Cooperation Agreements with the Country Office team.

Contribute substantively to the monitoring and tracking of results against country/ regional level targets and the UN Women Strategic Plan

• Coordinate with Programme Team to ensure that data collection and analysis from field visits are coordinated and standardized across programmes;
• Monitor data from partners/countries on a quarterly basis and provide substantive inputs to regular management briefs to inform decision making;
• Visit partners, along with the Programme Team, to support monitoring of results and planning processes as required;
• Monitor the spending of donor funds and other programme expenditures and disbursements;
• Draft and monitor the Programme Monitoring, Evaluation, and Research Plan.

Facilitate the reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences

• Facilitate the process of the Programme, meeting internal and external reporting requirements and deadlines, including annual reporting process;
• Draft donor and programme reports (both narrative and financial);
• Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;
• Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
• Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

Provide technical support to the Country Office in the implementation the UN Women Evaluation Policy

• Coordinate the implementation of UN Women’s Evaluation plan in the Country Office;
• Provide guidance to programme staff on evaluations;
• Ensure communication between the Country Office and Regional Office regarding Evaluations;
• Coordinate the completion of management’s response to the UN Women Global Accountability and Tracking of Evaluation Use (GATE).

Contribute to knowledge-building and capacity building

• Identify and disseminate good practices, lessons and knowledge, as identified through programme implementation, monitoring and evaluation activities;
• Contribute to the development of capacity development tools, including training materials and packages;
• Facilitate capacity-building opportunities for staff and partners in the country in the areas of Results Based Management (RBM), Monitoring, and Evaluation;
• Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation (M&E) among all staff members through communication, training, learning and development activities.

Key Performance Indicators

• Timely and quality technical support to the programme team and partners in line with work plan
• Quality and timely development and review of systems for tracking/monitoring
• Timely submission of quality and accurate reports
• Quality support to Evaluation processes, including timely coordination of mission

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme formulation and implementation and Results Based Management
• Good knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting
• Ability to synthesize program performance data and produce analytical reports
• Good analytical and report writing skills
• Knowledge of UN programme management systems

Required Skills And Experience

Education and certification:

• Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, or Gender/Women's Studies is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

• At least 2 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;
• Experience in the United Nations systems in an asset;
• Field experience is an asset.

Language Requirements:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset;
• Knowledge of Hausa is an asset.

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Reporting to the Programme Specialist/Coordinator the driver provides reliable and safe driving and clerical services to the “ Enhancing Gender-Responsive Security Operations and Community Dialogue Project in Nigeria at UN Women Field Office in Maiduguri, Borno State, and other target states in the Northeast. He/She will ensure the highest standards of discretion and integrity, a sense of responsibility, and excellent knowledge of protocol and security issues are adhered to. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact, and ability to work with people of different national and cultural backgrounds. The Driver will also be required to provide driving services to the operations and programme staff in the Office, consultants and experts, and UN staff on mission.

Duties And Responsibilities

Provide reliable and secure driving services

• Drive office vehicles for the transport of UN Women Project team, other high-ranking officials, visitors, UN Women programme and operations staff, and facilitate VIP missions;
• Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices;
• Meet official personnel and visitors at the airport including visa and customs formalities arrangements when required;
• Verify that all passengers wear seatbelts at all times in the vehicle;
• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents;
• Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy;
• Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).

Proper use of vehicle

• Ensure cost-saving by driving responsibly;
• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same;
• Prepare and maintain data of the vehicle maintenance plans and reports.

Day-to-day maintenance of the assigned vehicle

• Ensure that all official vehicles are kept clean and is always in good working condition;
• Make minor repairs and make arrangements for major repairs;
• Change oil, check tires, lights horn, clutch and brakes and wash car regularly;
• Ensure that vehicles comply with Minimum Operating Security Standards (MOSS).

Maintain And Ensure Availability Of All Required Documents/supplies

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provide general administrative and logistic support as needed

• Assist office staff in filing, photocopying and maintaining required records;
• Assist in the mailing and distribution of publications and payments of bills, as required;
• Provide logistic support for meetings, workshops and events organized by UN Women and partners.

Key Performance Indicators

• Quality and timely driving services; safe and on-time
• Quality care and maintenance of vehicle and necessary documents
• Timely inputs to logs and records

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Excellent driving skills;
• Strong knowledge of driving rules and regulations, chauffeur protocol and courtesies and local roads and conditions;
• Strong defensive driving skills;
• Skills in minor vehicle repairs;
• Ability to be on time.

Required Skills And Experience

Education and certification:

• Secondary education;
• Valid driver’s license.

Experience:

• Minimum of 3 years of relevant experience as a driver in an international organization, embassy or UN system with a safe driving record.

Language Requirements:

• Fluency in English is required
• Knowledge of the other UN official working language is an asset.
• Working knowledge of Hausa is an asset.

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Reporting to the Programme Specialist/Coordinator, the Programme Analyst contributes to the effective management of UN Women programmes on “ Enhancing Gender-Responsive Security Operations and Community Dialogue in Nigeria - Phase II and broadly the Women, Peace and Security thematic area by providing substantive inputs to programme design, formulation, implementation, and evaluation. The Programme Analyst guides and facilitates the delivery of UN Women programmes by monitoring results achieved during implementation and ensuring the appropriate application of systems and procedures and develops enhancements if necessary. The Programme Analyst works in close collaboration with the M&E Specialist, programme and operations team, UN Women HQ personnel, Government officials, multi and bilateral donors and civil society ensuring successful UN Women programme implementation under portfolio.

Duties And Responsibilities

Contribute technically to the development of programme strategies in the area of Women, Peace and Security

• Provide substantive inputs to the design and formulation of programme/ project proposals and initiatives;
• Identify areas for support and intervention related to the programme.

Provide substantive technical support to the implementation and management of the Women, Peace and Security programme

• Provide technical inputs to the annual workplan and budget;
• Lead the implementation of programme activities;
• Lead the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
• Review, coordinate and monitor the submission of implementing partner financial and narrative reports;
• Train partners on Results Based Management and monitor implementation.

Provide technical assistance and capacity development to project/programme partners

• Coordinate and provide technical support in the implementation of programme activities; Develop technical knowledge products
• Maintain relationships with national partners to support implementation and expansion of the Women, Peace and Security programme;
• Identify opportunities for capacity building of partners and facilitate technical/ programming support and trainings to partners, as needed.

Provide technical inputs to the monitoring and reporting of the programme/ project

• Monitor progress of implementation of activities and finances using results-based management tools;
• Draft reports on monitoring missions, programme results s, outputs, and outcomes;
• Provide substantive inputs to the preparation of donor and UN Women reports.

Provide substantive technical inputs to the management of people and finances of the Women, Peace and Security programme

• Monitor budget implementation and make budget re-alignments/ revisions, as necessary;
• Provide substantive inputs to financial reports;

Provide substantive inputs to building partnerships and resource mobilization strategies

• Provide substantive inputs to resource mobilization strategies; analyze and maintain information and databases;
• Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles;
• Participate in donor meetings and public information events, as delegated.

Provide technical support to inter-agency coordination on Women, Peace and Security to achieve coherence and alignment of UN Women programmes with other partners in the country

• Provide substantive technical support to the Representative and Deputy Representative on inter-agency coordination related activities by drafting background reports and briefs.

Provide substantive inputs to advocacy, knowledge building and communication efforts

• Develop background documents, briefs and presentations related to Women, Peace and Security;
• Coordinate and organize advocacy campaigns, events, trainings, workshops and knowledge products;
• Coordinate the development of knowledge management methodologies, and products on Women, Peace and Security.

Key Performance Indicators

• Timely and quality inputs to programme development
• Timely and quality implementation of Programme/Portfolio/ activities against set workplans, timelines, and budgets, in line with the Strategic Note
• Timely and quality technical assistance
• Quality and timely inputs to reporting
• Strong relations with partners and stakeholders
• Enhanced best practices and lessons learned documented and circulated

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good programme formulation, implementation, monitoring and evaluation skills
• Good knowledge of Results Based Management
• Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
• Good analytical skills
• Good knowledge of Project Management (RBM), M&E and Reporting
• Ability to identify and analyze trends, opportunities and threats to fundraising

Required Skills And Experience

Education and certification:

• Master’s degree or equivalent in social sciences, human rights, gender/women's studies, international development, or a related field is required
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification would be an added advantage

Experience:

• At least 2 years of progressively responsible work experience in development; programme/project implementation, coordination, monitoring and evaluation, donor reporting, and capacity building;
• Experience in Women, Peace and Security is an asset;
• Experience coordinating and liaising with government agencies and/or donors is an asset.

Language Requirements:

• Fluency in English is required
• Knowledge of the other UN official working language is an asset;
• Knowledge of Hausa is an asset.

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Reporting to the Deputy Representative, under the strategic guidance of the Country Representative, the Programme Specialist exercises overall responsibility for planning, implementing, and managing the “ Enhancing Gender-Responsive Security Operations and Community Dialogue Project in Nigeria (Phase II). The Programme Specialist works in close collaboration with the programme and operations team, UN Women HQ staff, Government officials, multi and bilateral donors and civil society ensuring successful UN Women programme implementation under the Women, Peace and Security thematic area.

Duties And Responsibilities

Design and develop programme strategies in the area of Women, Peace and Security

• Design and formulate programme/ project proposals and initiatives;
• Draft inputs to country strategy documents, briefs, policy dialogue and other documents related to Women, Peace and Security.

Manage the implementation and management of the Women, Peace and Security programme

• Finalize the annual workplan and budget and manage their implementation;
• Manage the technical implementation of the programme/project; ensure synergies with other teams;
• Manage the submission of implementing partner financial and narrative reports;
• Provide guidance to personnel and partners on Results Based Management tools and performance indicators;
• Organize Project Steering Committee, project review and/or evaluation meetings, as needed.

Manage technical assistance and capacity development to project/programme partners

• Manage the implementation of technical advice and guidance. Develop and implement technical tools, and initiatives
• Build and manage relationships with national partners to support implementation and expansion of the Women, Peace and Security programme; respond to any potential problems;
• Identify capacity building needs of partners and lead the coordination of technical assistance, mentoring, training and capacity development initiatives to partners.

Manage the monitoring and reporting of the programme/ project

• Manage the monitoring of programme/ project implementation and finances using results-based management tools;
• Oversee field missions and review reports on monitoring missions;
• Write quarterly reports and donor reports, focusing on results, output and outcomes;
• Contribute to office donor and UN Women reports.

Manage the people and financial resources of the Women, Peace and Security programme

• Manage the programme budget and draft financial reports;
• Supervise Programme Officer (Field Operations), M&E Officer, Programme/Finance Associate and Driver/Clerk; Mentor and coach personnel and conduct performance assessments;
• Oversee recruitment processes, as necessary.

Build partnerships and support in developing resource mobilization strategies

• Develop and implement partnerships and resource mobilization strategies;
• Finalize relevant documentation on donors and potential opportunities for resource mobilization;
• Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing.

Contribute to inter-agency coordination on Women, Peace and Security to achieve coherence and alignment of UN Women programmes with other partners in the country

• Provide technical support to the Representative and Deputy Representative on inter-agency coordination related activities by attending meetings, events, and participating in groups and committees as needed;
• Coordinate with other UN agencies, government departments, donors and NGOs to ensure the projects’ capacity development programme is harmonized and aligned with other in-country efforts.

Manage advocacy, knowledge building and communication efforts

• Develop and review background documents, briefs and presentations related to the Women, Peace and Security agenda;
• Represent UN Women in meetings and policy dialogues on issues related to Women, Peace and Security as necessary;
• Develop advocacy strategies and oversee their implementation.
• Identify best practices and lessons learned to guide programme improvement and strategy planning;
• Develop knowledge management strategies, products and methodologies on Women, Peace and Security.

Key Performance Indicators

• Timely and quality programme design and inputs to Strategic Note
• Timely and quality of programme delivery in line with budget and workplans, and in line with all UN Women operational rules and regulations, including security
• Timely and quality monitoring and evaluation of programmes
• Relations with partners and stakeholders
• Quality reports and timely submission
• Regular communication with other agencies and partners
• Quality of advocacy and communication initiatives

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong programme formulation, implementation, monitoring and evaluation skills
• Strong knowledge of Results Based Management
• Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
• Strong knowledge of the Women, Peace and Security agenda
• Strong analytical skills
• Ability to identify and analyze trends, opportunities and threats to fundraising and develop strategies

Required Skills And Experience

Education and certification:

• Master’s degree or equivalent in social sciences, human rights, gender/women's studies, international development, or a related field is required
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification would be an added advantage

Experience

• At least 5 years of progressively responsible work experience at the national or international level in design, planning, implementation, monitoring and evaluation of development projects;
• Technical experience in advancing gender responsiveness in the security sector institutions and the Women, Peace and Security agenda;
• Experience coordinating and liaising with government agencies and/or donors is an asset;
• Experience working in the UN System is an asset;
• Experience in leading/managing a team is an asset.

Language Requirements:

• Fluency in English is required;
• Working knowledge of another official UN language is an asset;
• Knowledge of Hausa language is an asset.

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The Finance Associate works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women CO for solving complex finance-related issues and information delivery.

Duties And Responsibilities

Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls;
• Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;
• Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
• Draft reports on financial status, procedures, exchange rates, costs and expenditures;
• Follow-up on audit recommendations to monitor implementation of corrective actions;
• Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Enhancing Gender-Responsive Security Operations and Community Dialogue project and Country Office programme work plans, budgets, proposals on implementation arrangements and execution modalities;
• Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.
• Provide advice and recommend solutions to a wide range of financial issues;
• Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;
• Implement cost saving and reduction strategies;

Prepare and administer budgets of the Enhancing Gender-Responsive Security Operations and Community Dialogue Project in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the Enhancing Gender-Responsive Security Operations and Community Dialogue Project;
• Track the appropriate and timely use of financial resources;
• Create projects in QUANTUM, prepare budget revisions, revise project awards and status; and determine unutilized funds;
• Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;
• Maintain internal expenditure control system;
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues;
• Input data in QUANTUM and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;

Provide finance support to the Programme and Operations team

• Prepare PO and non-PO vouchers for development projects;
• Record and post transactions in QUANTUM, process payroll, travel claims, MPOs, and other entitlements;
• Monitor the setup of budgets in QUANTUM to ensure they are in accordance with budgets agreed with donors and are input into QUATUM at the detailed Activity ID level;
• Monitor each month over-expenditure of budgets and follow up with Budget Owner;
• Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;
• Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers;
• Monitor the financial status and under the guidance of the Operations Manager implement control mechanisms for management/development projects;
• Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control;
• Provide information inputs to financial reports for Regional Office, HQ Finance and stakeholders;
• Associate revenue and expenditure in commitment control for non-core projects;
• Provide inputs and take necessary actions to facilitate timely financial project closure;
• Support financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting.

Provide administrative support to Resource Mobilization, Formulation and Management of the Programme

• Compile and process information from donors, CO, and programme team, as inputs to various databases and documents.
• Prepare drafts for cost sharing agreements including conditions of contributions within resource mobilization efforts, adhering to standard agreements where possible. Follow up on contributions within the CO resource mobilization efforts.
• Provide administrative support in the preparation of Programme work plans, budgets and proposals on programme implementation arrangements;
• Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Provide support to logistical, administrative and financial arrangements for organization of meetings, workshops, events and mission

Facilitate knowledge building and knowledge sharing

• Conduct training and/or helping organize training events and activities; as well as participate in trainings;
• Collect and compile lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
• Contribute to financial business operational practices and management innovations.

Key Performance Indicators

• Timely, complete and accurate financial transactions/activities/documentation
• Timely and accurate advice on UN Women financial rules and regulations
• Timely and regular monitoring of financial resources management system and timely expenditure of financial resources
• Timely and accurate support to budget formulation and controlling allotments
• Timely and accurate monitoring of internal expenditures control systems
• Timely and accurate drafting of management financial reports

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of financial rules and regulations and accounting principles;
• Strong knowledge and application skills of IT tools and understanding of management systems;
• Strong knowledge of spreadsheet and database packages;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Ability to administer and execute financial and accounting processes and transactions.

Required Skills And Experience

Education and certification:

• Completion of secondary education is required.
• Specialized national or international certification in accounting and finance is an asset
• Bachelor's degree in Finance, Accounting is an asset.
• Successful completion of UN Women Accounting and Finance Test is required.

Experience:

• At least 6 years of progressively responsible experience in finance;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and spreadsheet and database packages, experience in handling of web-based management systems.
• Experience in the use of Quantum is an asset.

Language Requirements:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.