Fresh Jobs at Plan International

Dimensions orf Role

• The Advocacy & Research Coordinator (Humanitarian) is expected to provide high quality advocacy services in support of the policy influencing initiatives of Plan International Nigeria’s Humanitarian works and maintain close working relationship with the organisation’s Policy, Research and Influencing Manager.

Key Roles/Responsibilities

• The Advocacy & Research Coordinator (Humanitarian) will lead in coordinating the organisation’s humanitarian advocacy actions in Borno and Adamawa States and support CMT situational awareness and analysis.
• Lead on the development of humanitarian advocacy strategy, and work with the Policy, Research and Influencing Manager on the development of integrated development and humanitarian strategic framework for the organisation.
• Lead on the rapid development and implementation of a short-term humanitarian advocacy plan, using tools and guidance from the HAWG and in close collaboration with the HAWG country backstop and Country Office and where relevant, Regional Office advocacy counterparts
• Manage all advocacy initiatives in close coordination and cooperation with ERM, operations and technical emergency response staff, the HAWG, and communications, media and global influencing staff, as appropriate.
• Work closely with the Plan Nigeria Policy, Research and Influencing Manager to ensure alignment and inclusion of humanitarian advocacy priorities in the National Influencing strategy.
• Ensure that all advocacy messages, documents and strategies for the emergency response are evidence-based, of high quality, and when necessary signed-off by the Country Director
• Lead the coordination of research efforts by IH, the Regional Office and the Lake Chad unit which focus on the crisis in Nigeria and which support advocating for girls and communities that are affected by the crisis in North east Nigeria
• Provide regular analysis of how children and young people, especially girls have been affected and the emergency response and policy framework, as well as other factors such as UN coordination, security, and current and future challenges which have an impact on children and young people and their access to humanitarian assistance.
• Define key advocacy opportunities and targets at national, regional and international levels and lead, mobilize and coordinate national, regional and international advocacy colleagues to influence these, as appropriate.
• Develop, with influencing and communications focal persons, production of advocacy messaging and material to be used at national, regional and international levels.
• Liaise with HAWG colleagues on what information and products are required to support international and capital-level advocacy on the emergency response.
• Ensure Plan International’s emergency response strategies and situation reports have clear advocacy objectives and strategies, and indicators for assessing the impact of Plan’s advocacy work.
• Carry out, with the support of Policy, Research and Influencing Manager, advocacy capacity-building with emergency response staff, as needed.
• Represent Plan International at appropriate country-level working groups.

Technical Expertise, Skills and Knowledge
Essential:

• Significant prior experience working in advocacy on humanitarian issues, child rights, human rights, or development issues, preferably in emergency response contexts or fragile states
• Experience of influencing and advocacy work including lobbying, policy development and information provision in humanitarian issues at national, regional and/or international level
• Excellent skills in advocating towards government officials, humanitarian actors and UN agencies in developing countries
• Experience of and strong skills in developing and implementing humanitarian advocacy strategies
• Good attention to detail
• Extensive knowledge of child rights and international humanitarian law
• Understanding of UN and donor operations at country level and humanitarian response-planning cycles
• High-level analytical and strategic thinking skills and strong research skills
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patience, adaptability, flexibility, and ability to improvise and remain responsive and to communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
• Strong leadership skills with an ability to seek people’s views while also taking responsibility to determine the most appropriate course of action and to act decisively
• Experience in working with other NGOs and coordinating inter-agency advocacy activities, strategies and products.

Desirable:

• Proven skills in media work, including engagement with popular media and celebrity campaigners
• Ability to work in a team

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Location: Mubi, Adamawa

Role Purpose:
The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements. The role’s support is to the GIZ Projects - (GIZ Education & GIZ Resilience)

Dimensions of Role:
Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan International’s implementing partners.

• Budgets – Monitor the budget of all GIZ Projects.
• Reporting – Support financial reporting on the GIZ Projects.
• Area of Responsibility – All the GIZ Projects.

Key Roles/Responsibilities:

Grants Administration:

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Finance & Grants Manager – Humanitarian and project managers to prepare the annual grants budgets for all GIZ projects.
• Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

• Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
• Support the assessments of partner/grantee organizations as directed by the Finance & Grants Coordinator and the Finance & Grants Manager-Humanitarian.
• Review partner budgets and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support, train staff and partners on donor policies, rules and regulations.
• Facilitate timely partner advance request and liquidation in SAP.
• Review Partners/grantee liquidation and recommend for approval.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Ensure receipt of timely and accurate accounting and financial reports from partners.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
• Monitor and track grants related performance measurement indicators and liaise with Finance & Grants Coordinator to implement strategies to improve performance.
• Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
• Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
• Support the preparation of financial reports based on donor requirements.
• Ensure proper filing (electronic and hard copy) of grants financial reports.
• Periodically update the financial reporting matrix.
• Ensure that partners use the standard reporting templates and formats for their reports.
• Prepare monthly GIZ Projects burn rate - expenditure traffic tracker.
• Prepare monthly GIZ Projects cost recovery tracker.
• Support the preparation of all GIZ Projects funding/grant tracker.
• Prepare all GIZ Projects expenditure tracker.
• Support the CO in recharging costs to GIZ Projects.
• Fulfill Plan’s Child Protection Policy at all times.

Travel Advances:

• Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
• Ensure that all travel and purchase advances are liquidated on time.

Others:

Perform any other project related duties as specified by the Finance & Grants Coordinator and/or the Finance & Grants Manager-Humanitarian.

Technical Expertise, Skills and Knowledge:

Essential

• Degree in Accounting or equivalent.
• Minimum of 3 years’ experience in donor funds grants administration.
• Experience working with sub-grantees required.
• Fluency in local language and English required.
• Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
• Experience providing capacity development assistance to sub-grantees strongly preferred.

Skills & Knowledge

• Excellent and demonstrable experience in grant and financial management.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook.

Desirable

• Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity.
• Provides good and adequate support to enable programmes to meet its agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations.
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others.
• Very strong commitment to continuous learning.