Fresh Jobs at INTERSOS

JOB PURPOSE

The WH Data Officer should responsible under overall supervision of WH In-charge to the common Warehouse activities, assessment & analysis related data implemented within the framework of the project plans, ensuring that they are delivered following INTERSOS standards, and that these activities are achieving timely results.

RESPONSIBILITIES

• Understand, implement and / or maintain standard INTERSOS inventory management policies and procedure;
• Provide information and logistics support to partners/program and warehouse staff where necessary;
• Responsible for data keeping/documentation at all times. Take lead in data tracking of all WH/Logistics activities.
• Responsible for documentation of all receipt and dispatch (received notes/Delivery note/Stock transfer sheet/Waybills) are complete and archived in compliance with INTERSOS standards (scan documents and archive digital versions on computer) BOTH SOFT AND HARD COPIES.
• Ensure the maintenance of Warehouse and any Logistics relevant document.
• Update as per INTERSOS requirements, the asset register, Asset inventory list and expendable store inventory list and produce timely reports as requested by the warehouse in-charge.
• Normalize and analyse data as per request.
• Develop new data collection and data analysis tools, including efficient data capturing forms.
• Maintain physical and digital records according to standard guidelines considering update the Relief Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Filling of waybills, consignment reports, labourers pay sheet as well as any relevant document for proper record keeping and documentation.
• Compile data of which actors are in location, what type of activities they do;
• Put together data of Partners contact list (MoU contact & actual contact)
• Collect accurate data for generator usage;
• Effectively communicate the status, value, and importance of data collection to staff.
• Prepare and deliver data for the preparation of weekly/monthly/midterm / final reports;
• Keep and share the record of visitor: suggestions - comments - complains
• Take minutes of internal/external meetings and keep record
• Archive everyday problems / challenges with the solutions given or suggested
• Assist in developing the project data collection plan including monitoring and evaluation tools
• Provide IT support and training to INTERSOS staff in field Bases;
• Performs Handovers and Troubleshooting of IT equipment as per instruction of IT department;
• Manage any network / software/ hardware provided by INTERSOS
• Perform any other task as assigned by the supervisor.

POSITION REQUIREMENTS

• Bachelor\'s Degree in Information Technology or Computer science;
• Minimum 3 years of experience from at national level project implementation position in a humanitarian / recovery context;
• Experience in working in complex and volatile contexts;
• Advance knowledge of MS Office.
• Advance knowledge on database management and data analysis.
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral;
• Capacity to adapt to basic living conditions, patience;
• Ability to deliver high quality work within tight deadlines.

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JOB PURPOSE

Under the direct supervision of the Protection Coordinator, and working closely with the MEAL department, the Protection Data Management Officer will be responsible for gathering and analysing at field level, data generated through protection interventions to enhance consistent, accurate reporting and develop evidence-based information to inform programme development and adaptation. The position will play a crucial role in supporting INTERSOS to enhance analysis and reporting on the quality and impact of protection activities and contextual protection needs and gaps as well as improve the quality and scope of trend analysis and response planning. The position will also be responsible for reviewing data collection practices and mechanisms and will advise the coordination team on data management and data protection.

RESPONSIBILITIES

Main tasks:

Data Analysis and Management

• Responsible for regular protection analysis at field level of data gathered across projects and interventions to support holistic and comparative monitoring and evidence gathering on the implementation and impact of activities.
• Analyse Protection data to ensure that there are no discrepancies, and that all reporting processes are followed
• Ensure Data Protection Policies and standards are followed by Field teams and protocol for data sharing is strictly adhered to
• Provide data analysis information highlighting gaps and major trends in Protection and bring it to the attention of the Protection Coordinator
• Identify opportunities and develop templates and mechanisms for the use of combined data streams to improve insight and reporting on the integration of project components
• Responsible for developing and updating dashboards highlighting INTERSOS protection activities using the appropriate visualisation tools to support the presentation of information.
• Support the Deputy / Protection Coordinator in undertaking quality checks of protection activities and information collection processes and practices at the field level through regular and frequent field visits.
• Responsible for drafting and supporting the development of statistical and analytical protection assessments and reports, including those related to monthly and quarterly snapshots and as required for proposal development,
• Produce trend reports to highlight the needs, challenges, and impact of targeted interventions at quarterly, bi-annual and yearly timeframes
• Support the Deputy / Protection Coordinator in the development of position papers and other information products to inform the response and advocacy of Intersos
• Responsible for reviewing Protection Monitoring and Outreach Volunteer reports and activities to strengthen consistent reporting and quality outcomes across bases including the identification of key data points and capacity building reporting teams.
• Responsible for reporting Protection data to all cluster and coordination mechanisms with the approval of the Protection Coordinator
• Responsible for supporting the Protection Monitoring teams in developing and refining tools for identification of trends and protection incident tracking.
• Develop Protection M & E tools to track Protection Impact and Outcome indicators and ensure regular data is being gathered for the same
• Responsible for designing tools at coordination level to facilitate improved monitoring of protection issues and the identification of new and emerging needs among vulnerable groups in areas of intervention.
• Support the continuous mainstreaming and collection of key performance indicators across interventions to provide meaningful data contributions to INTERSOS’ protection response.
• Support the Deputy / Protection Coordinator to review and assess ongoing and completed projects based on the results of monitoring and evaluation of activities, including PDMs, to identify and document best practices and lessons learnt.
• Make recommendations and coordinate the implementation of any required improvements to data management processes.
• Coordinating and supporting data generated by local partners for protection activities, when applicable
• Ensure data protection protocols are followed for all Protection data stored both online and offline, especially ensuring sensitive and identifiable data is stored is a responsible manner and is not accessible to anyone not ‘in the need to know’
• Review of information collection processes and practices and database access across project interventions to ensure compliance with data protection standards and relevant data-sharing agreements, including analysis of safe and confidential storage and beneficiary consent.

Reporting

Tools Development

Data Protection

Coordination and Networking

• Work in close coordination with the M & E team and IMO to ensure standards are followed and common tools are developed

POSITION REQUIREMENTS

Education:

University degree in Social Sciences, International Relations, Journalism, Statistics, Information Management, Monitoring and Evaluation other fields related to statistics, social development and/or humanitarian work.

Competencies: (Knowledge, Skills & Abilities)

• Minimum 4 years of relevant working experience in the implementation of humanitarian protection activities within an international NGO
• Minimum 2 years’ experience in project reporting and data management, including the development of outcome and impact-related indicators and/or data collection and analysis on such indicators
• Demonstrated superior knowledge of software analytics, information management and data visualisation tools including KOBO/Power BI and Google Data Studio
• Excellent reporting and writing skills
• Sound and proven understanding of applying protection principles and standards to data collection and reporting
• Demonstrated knowledge and commitment to humanitarian principles, gender equity and protection
• Behavioural competencies:
• Excellent interpersonal skills and ability to work and integrate in a multicultural team.
• Excellent communication skills and ability to tailor style to suit a variety of audiences.
• Strong organizational skills and ability to manage efficiently multiple priorities, deadlines and tasks.

Solid Time-Management Skills, Resourceful and Attention to Details

• Flexibility and adaptability; Ability to work under pressure.
• Initiative
• Strong analytical and practical problem-solving skills
• Decision making
• Leadership; Developing and motivating others
• Strategic thinking
• Driving and achieving results
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures

Languages:

• Fluency in written and spoken English
• Working knowledge of Hausa and Kanuri desired