Fresh Jobs at HReade Limited

Location:Victoria Island, Lagos.

Provides executive administrative and secretarial support in an efficient manner. Responds to emails in a timely manner. Prioritizes and manages the emails of the managing partner by sorting and directing accordingly. Manages schedules, prioritizes meetings, appointments, and events and sends out timely reminders. Ensures visitors of the managing partner are well attended to.

ESSENTIAL JOB FUNCTIONS

• Provides executive administrative and secretarial support to the managing partner.
• Reviews the emails and prioritizes responses by bringing them to the attention of the managing partner and responding as directed.
• Develops and maintains an electronic filing system for the managing partner.
• Manages calendar and prepares a weekly and daily overview of the managing partner’s schedule by keeping track of the daily schedule and sending timely reminders.
• Screens and directs confidential calls and handles first-hand interactions as instructed.
• Schedules appointments, visits and maintains an event calendar.
• Keeps the managing partner updated on important events, appointments, and meetings by providing relevant information with timely reminders.
• Attends meetings, records, and takes notes when and where required.
• Relays ahead of time unforeseen delays with scheduled meetings to affected parties.
• Provides administrative support to managing partner at business meetings.
• Handles confidential documents requiring the managing partner’s approval.
• Organizes, files, retrieves, and maintains all documents and creates a proper filing system.
• Prepares materials, internal memorandums, and other documents as required by the managing partner.
• Receives visitors and guests and prepares refreshments where required.
• Makes travel and accommodation arrangements and creates a travel agenda.
• Manages and reconciles daily, weekly, and monthly expense reports and escalates shortages for immediate resolution.
• Procures office stationaries and supplies for the managing partner’s office.
• Acts as a liaison between the managing partner, staff, and clients.
• Oversees management of the social media pages of the managing partner.
• Performs other functions as assigned.

  EDUCATION QUALIFICATIONS:

Bachelor’s degree or HND in any field from an accredited and reputable institution.

 TECHNICAL REQUIREMENTS:

Proficient in the use of Microsoft office tools.

Technology savvy.

KNOWLEDGE REQUIREMENTS:

• Good understanding of the use of scheduling applications.
• Good understanding of client management.

SKILLS REQUIREMENTS:

• Planning and organizing.
• Presenting and Communicating Information.
• Writing and Reporting.
• Working with People.
• Adhering to Principles and Values.
• Deciding and Initiating Actions.
• Coping with Pressures and Setbacks.
• Following instructions and procedures.
• Applying Expertise and Technology.
• Adhering to principles and values.
• Adapting and Responding to change.

WORK EXPERIENCE:

1-3 years of experience as an executive assistant or in a similar role.

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Location: Victoria Island, Lagos.

Oversees management of the reception area. Receives, interacts, directs guests and visitors, and ensures quick and prompt responses to inquiries. Provides administrative support to lawyers; assists with typing and correcting legal documents before dispatch to client locations. Organizes and maintains all official documents with a proper filing system. Schedules meetings, appointments and events and sends out timely reminders.

ESSENTIAL JOB FUNCTIONS

• Oversees management of the reception area to receive and welcome guests.
• Directs guests, clients, and other visitors to the appropriate offices.
• Ensures the front desk workspace is neat and tidy at all times.
• Updates clients’ database with contact information as required.
• Liaises with security personnel to manage guests and emergency situations.
• Handles internal and external telephone communications professionally.
• Receives calls, takes note of important information, and redirects calls when appropriate.
• Attends to all inquiries, directs communication to the appropriate person and ensures prompt response to clients’ complaints.                          
• Sorts and distributes incoming and outgoing emails and ensures letters for the managing partner are shared with him.
• Keeps inventory of office supplies, stationaries, and diesel.
• Provides administrative support to lawyers in the firm.
• Operates and maintains office machines including printers, intercoms, scanners, and photocopying machines.
• Types, edits, prints, and photocopies legal documents before dispatch.
• Makes reservations for external meetings and events for staff and sends out timely reminders.
• Schedules and sends reminders for in-house meetings and takes minutes.
• Maintains, retrieves, and files all official documents using a proper filing system.
• Produces and files various legal documents such as appeals, motions, or petitions, and litigations.
• Maintains a filing system and documents repository for the firm.
• Ensures dispatch delivers letters and court processes on time.
• Monitors and tracks deadlines and keep multiple agendas and provides timely reminders.
• Monitors the firms’ facilities and ensures proper maintenance of office assets.
• Liaises with the vendors and purchases office supplies.
• Performs other tasks as assigned by the practice manager.

EDUCATION QUALIFICATIONS:

Bachelor’s degree or HND in any field from an accredited and reputable institution.

 TECHNICAL REQUIREMENTS:

• Proficient in the use of Microsoft office tools.
• Certified legal secretary, certification in customer relations.
•  Technology savvy.

KNOWLEDGE REQUIREMENTS:

• Understanding of administrative functions.
• Understanding of procurement in relation to the construction industry.
• Vendor relations and management.

SKILLS REQUIREMENTS:

• Presenting and Communicating Information.
• Working with People.
• Planning and Organizing.
• Adhering to Principles and Values.
• Coping with Pressures and Setbacks.
• Applying Expertise and Technology.
• Following Instructions and Procedures.
• Writing and Reporting.
• Learning and Researching.

WORK EXPERIENCE:

• 1-3 years in an administrative role.
• Experience in front desk management or administration.