Fresh Jobs at Felton Energy Services Ltd (FESL)

ACTIVITIES

• Process all accommodation requests according to company policy and make necessary record available for Departmental reports.
• Maintain accurate statistics of transit accommodation usage in Lagos using the relevant software and generate weekly and monthly reports of usage.
• Prepare Local Purchase Order (LPO) for the Hotels based on accommodation reservation made with them for payment process.
• Ensure all transit guests accommodated have transport arrangements to and from hotels and guest houses in a safe manner.
• Receive invoices for approval and ensure that charges are in accordance with the purchase order before sending invoice for processing.
• Determine accommodation locations for JV staff on transit in Lagos
• Filing and archiving copies of LPO and invoices.
• Attends to other unforeseen travels administrative Services that may arise from time to time.
• Inspect and organize pre-check –in at the Hotel for VIP guests and Top management staff to ensure good accommodation of company executives and VIP.
• Coordinates pick –ups/drop-offs of passengers to/fro guest houses, hotels and office locations.
• Liaise with security department for timely provision of escorts for all airport shuttle movements.
• Ensures that information regarding local and international flights dispatched is communicated to all concerned.
• Performs any other task assigned by the hierarchy.

CONTEXT AND ENVIRONMENT

• The Service entails working in an environment that is complex and unpredictable due to large dependence on third party for hospitality services.
• Long working hours per day due to varied flight schedules and delays in flight departures or arrivals.
• Challenges of flight disruptions due to weather or technical breakdown of aircraft resulting in last-minute changes to accommodation plans.
• The Service relates with different categories of staff with various demands which sometimes results in working under tensions.
• Relates with staff of different levels therefore must display good knowledge of company hierarchies.

ACCOUNTABILITIES

• The Service ensures that company money is not wasted by minimizing no-show and accurate travel.
• The Service also impacts on air travels and accommodation in designated hotels and the guest houses of the company.
• Poor performance or non-performance on the Service will cause personal inconvenience to staff/visitors and create unsafe situations

QUALIFICATIONS / EXPERIENCE REQUIRED

• HND/BSC or its equivalent in any discipline with 3 years’ experience in a similar position preferably within the oil and gas industry.
• Basic knowledge of computers.
• Good interpersonal skill and capable of working under minimum supervision.
• Courteous, good natured, patient, detailed and sufficient capacity to manage pressures.

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Description:

• Manage Purchases in the Lab Office assigned through Purchase Requisitions (PR).
• Perform analysis of assigned PR’s of adequate material specification, budget authorizations and relative cost centers, check if material was bought previously, raise RFQ, and to follow-up until Purchase Order (PO) creation, including resolving related issues
• Comply with COMPANY’s Business rules and Ethics.
• Utilize the use of e- sourcing tools and to meet up with a target of events set for the section/department/Division.
• Perform on relevant Purchase Orders created price history, before getting such passed to the Purchasing Manager for approval
• Ensure PO files are properly organized to conform to standards and checklist which is attached to each PO files
• Participate & ensure efficiency of Duets/Triplets system involving Users and Stock Section.
• Ensure all purchasing activities meet audit requirements in compliance with COMPANY Referential, policies and procedures, as well as COMPANY Business rules and Ethics, in order to minimize any potential partner/audit claims, contraventions or court actions.
• Where applicable to clearly state in PO’s QA/QC requirements (in the form of mill test certificates, MSDS, other certificates) for purchased materials/equipment and verifying compliance through proper documentation
• Pay attention to COMPANY General Terms and Conditions of purchase to ensure the
• Company is not exposed to legal liabilities.
• Follow PO performance including expediting till delivery point and payment of supplier invoices
• Report on vendor performance on PO’s evaluation to COMPANY Supervisor for harmonization with M&P Dept.
• Identify and maximize the use of best practices, particularly in key areas where procurement activities can add value and/or reduce time and effort expended on nonstrategic requirements to achieve continual improvement on the cost effectiveness of the procurement service and the team.
• Apply and enforce the use of Market Intelligence tools available in COMPANY (Market, Suppliers, Cost Models, target prices)
• Optimize purchasing acts with emphasis on making savings for the COMPANY. Savings must be duly recorded for divisional/COMPANY appreciation.
• Perform any other tasks as assigned by Supervisor.
• Manage purchases with “moving” programs or in according to emergencies.
• Cooperate in terms of transversal relationship in managing unforeseen operational issues of immense impact
• Familiarize self with COMPANY emergency procedures and report to the Manager any incident, unsafe act or operation.
• Carry out Services safely according to COMPANY HSE procedures in such a manner to minimize / eliminate unsafe exposure to self or fellow workers
• On all the material purchases check what HSE implication is involved in terms of materials not being compliant with operational use, and vendors not compliant with HSE requirements.
• Ensure efficient Purchasing Services with the best possible mix of “delivery”, “quality” and “price/cost”.
• Continually improve procurement practices. Identify opportunities to enhance the supply chain.

Personnel Profile:

• A good Degree in Engineering, Business Management or Social Sciences.
• Qualifications/Experience in Instrumentation or Electrical/Electronic Engineering would be most desirable for this position
• Membership of the Chartered Institute of Purchasing & Supply (CIPS UK or Nigeria) not a prerequisite but would be encouraged
• 3 to 5 years Oil and Gas Industry experience with a minimum of 2 years experience as a Field Engineer
• Strong communication and analytical skills are necessary for a range of complex internal and external negotiations
• Candidate’s ability to learn & be trained quickly on SAP/R3, BW, e-sourcing tool (JUPITER) and e-transit tools will be an added advantage.
• Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis and synthesis
• Good communication skills