Finance Vacancies at Save the Children

Reports to: Finance Coordinator/ Field Manager
Staff directly reporting to this post: Finance Assistant/Cashier

Role Purpose

• The Finance Officer will be responsible for implementing and/or coordinating all financial and administrative support functions for the state office.

Key Areas of Accountabilities
Key Accountabilities:

• Assist in ensuring that direct reports have clear roles and responsibilities, and a strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Child Safeguarding Policy, Code of Conduct, Fraud -& dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Finance:

• Supervise the work of the assistance Finance Assistant/Cashier and in the situation of limited resources perform this role.
• Time to time perform the interim role of Finance coordinator.
• Verify registered transaction and approve posting on Agresso
• Verification of all payment vouchers
• Coordinate the transaction documentation process.
• Perform bank reconciliation and single account matching
• Ensure the field office has in place a voucher approval process and all staff adheres to this working hour.
• Reconciliation of advance to partners.
• Write check to staff member and Suppliers and seek necessary signatures
• Make the payment of taxes and collect bank statements for reconciliation.
• Make banks deposit and ensure banks files are updated
• Reconcile the transaction listing from the general ledger with the vouchers.
• Ensure all vouchers are properly referenced and stamp before filing.
• Others  - as assigned by your supervisor or line manager

Administration:

• Work with the state team to establish basic systems/procedures for state office support functions, such as: communications, documentation, records and file-keeping, publications, training resources and informational materials, inventories for office supplies and equipment, etc.
• Support the office assistant to coordinate all state-level procurement activities, basic administrative functions, and asset/property management in line with SC policies.  Help to liaise with other external officials as needed.

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable

Ambition:

• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Essential Criteria

• Level of Education - B.Sc /HND or equivalent
• Specified Study Area - Finance / Accounts
• 2 years working experience in a NGO
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Must be able to speak at least one local language predominant in that state.
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.)
• Professional certificate in accounting and finance

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactivehealth service improvement is essential.

Skills & Experience:

• Administrative & General Skills.

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Reports to: Finance Officer

Role Purpose

• The Finance Assistant has oversight responsibility to manage the receipts and disbursement of funds. He/she will provide support to the finance unit.

Scope of Role
Fund Disbursement:

• Writing of Cheques as approved by relevant budget holders and finance
• Maintain proper filing and easy retrieval of finance documentation
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc.)
• Conduct weekly and month end cash counts with support of the Finance Officer
• Payment of participants and other SCI cash payments out of the office
• Cash  Reconciliation  GLACOS  for country office and all field offices

Cash Flow:

• Maintain petty cash with strong supervision from the finance officer
• Daily update & maintain manual cash book  (GLACOS)
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment(including emergencies)

Financial Information and other support functions:

• Assist during audit to retrieve all relevant documents for audit exercise
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

Others:

• Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the  various pensions’ administrators
• Any other duties as assigned by the supervisor or line manager

Working Contacts

• Internal: Budget-holders, bank signatories and staff.
• External: Auditors, Bank, Government bodies, include regulatory agencies.

Skills & Experience
Essential:

• Bachelor’s Degree in Accounting or its equivalent
• Ability to work under pressure
• Experience in computerized and accounting systems
• Honesty.
  

Skills and Behaviours (our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable.

Ambition:

• Future-orientated, thinks pro-actively

Collaboration:

• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.