Finance Assistant at the International Rescue Committee (IRC)

Requisition ID: req19329
Location: Mubi, Adamawa
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No

Job Description

• The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition, and WASH in Kogi State. Beginning of January 2014, IRC shifted its geographical location to the Northeast, in Adamawa state to provide a humanitarian response to the conflict-affected populations. In the Northeast, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp-like settings, host communities, and returnee populations.
• The IRC Nigeria country program is implementing multi-sectoral interventions in the sectors of Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs. Currently, the IRC is expanding programs in Borno, Adamawa, and Yobe state to address the needs of Internally Displaced Persons (IDPs) and host communities in recently liberated LGAs.

Job Overview / Summary

• The Finance Assistant is to assist the Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record-keeping of the day-to-day transactions in accordance with IRC policy and procedures.

Major Responsibilities

• To assist the Finance Officer in ensuring that timely and accurate payments are made.
• Ensure accuracy and completeness of payment documents in compliance with IRC and Donor policies and procedure
• Coordinate with district teams for advance issuance and their timely adjustment of advances & Training documentation.
• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets, and verifying payments to be made
• Posting all vouchers into the transaction spreadsheet on daily basis for review by the Finance Officer. Ensure that all information in the spreadsheet is correct and complete.
• Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the IRC policy and schedule. Document the cash count sheets for records.
• Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
• Assist Finance office in monthly bank & account reconciliation.
• Ensure all the financial documents are properly filed & tagged.
• Paid stamping of all the invoices and related documents before filing.
• Ensure timely preparation of tax & deposit into the bank.
• Visit Bank for necessary collection & submission of financial documents.
• Photocopies & scanning of all necessary documents/Instruments.
• Perform any other task assign by the line manager.
• Finance/Budgeting
• Act at all times in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Produce monthly and quarterly reports to be reviewed by your supervisor.

Qualifications
Education:

• HND or a Bachelor's Degree in Accounting from a recognized College / Institutions

Work Experience:

• Minimum of three (3) years of professional accounting experience.
• INGO Finance experience is highly desired.
• Demonstrated Skills and Competencies:
• Able to work in high-pressure situations, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others.
• Self-motivated, honest, highly responsible, and punctual.
• Computer literate with significant knowledge/experience in excel.

Language Skills: 

• Fluency in local context language is highly desirable.
• Excellent verbal and written communication skills, fluent in written and spoken English.

Work Environment:

• The position will be based in Mubi.

Key Working Relationships:
Position Reports to:  

• Finance Officer

Position directly supervises:

• None

Indirect Reporting:  

• Finance Manager.