Background
- UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
- UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
- Under the guidance and supervision of the DRR-O and Operations Manager, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the Country Office (CO) Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
Position Purpose
- The Finance Analyst supervises and leads the staff of the Finance Unit.
- The Finance Analyst works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials ensuring successful CO performance in Finance.
Key Duties and Accountabilities
- Implementation of operational and financial management strategies
- Projects’ budget management and organization of the cost-recovery system
- Control of CO accounts
- Control of CO cash management
- Facilitation of knowledge building and knowledge sharing
Duties & Responsibilities
Implementation of operational and financial management strategies:
Implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the following:
- Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
- CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
- Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
- Elaboration and implementation of cost saving and reduction strategies.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
Projects’ budget management and organization of the cost-recovery system:
Projects’ budget management and organization of the cost-recovery system focusing on the following:
- Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
- Preparation and monitoring of budgets of management projects.
- Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
- Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).
- Elaboration of proper mechanisms to eliminate deficiencies in budget management.
- Preparation of cost-recovery bills in Atlas for the services provided by UNDP.
Control of CO accounts:
Control of CO accounts focusing on the following:
- Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures..
- Manager level 1 in Atlas.
- Control of accounts closure
- Approval of vendors in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger
Control of CO cash management:
Control of CO cash management focusing on the following:
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
- Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
- Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
- Member of bank signatory panel.
- Approval and submission of monthly UN exchange rate reports to Treasury
- Timely and accurate approval of bank reconciliation, including documented review of exceptions.
- Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
- Performing Paycycle manager role in Atlas
- Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements.
- Role as cashier for cash disbursements made on site.
Facilitation of knowledge building and knowledge sharing
facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters focusing on achievement of the following:
- Organization/conduct of training for the operations/programme/projects staff on financial management and RBM.
- Synthesis of lessons learnt and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
Impact of results:
- The key results have an impact on the overall CO efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of financial resources.
Qualifications
Education:
- Advanced (Master's) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- UNDP Advanced Accountancy & Finance Test required.
Experience, Knowledge, and Skills:
- 2 years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages,
- Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.
- Experience of IPSAS and/or IFRS is required for external candidates.
Language Requirements:
- Fluency in the UN and national language of the duty station.
Competencies
Core Competencies
- Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
- Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
- Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
- Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
- Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
- Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
- Enable Diversity and Inclusion : LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies
Business Direction & Strategy -Strategic Thinking:
- Ability to develop effective strategies and prioritized plans in line with UNDP's objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
- Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
Business Management Operations Management:
- Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner.
- Knowledqe of relevant concepts and mechanisms.
Business Direction & Strategy-Entrepreneurial Thinking:
- Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP's organizational priorities and mandate.
Business Management-Change Management:
- Ability to prepare, support, and help individuals and teams in designing and implementing organizational change.
Business Management-Customer Satisfaction/Client Management:
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients' immediate requests.
- Ability to anticipate client's upcoming needs and concerns
Business Direction & Strategy-Business Acumen:
- Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks
Business Management-Communication:
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Ability to manage communications internally and externally, through media, social media and other appropriate channels.
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Position Purpose
- PROMIS Project team, counterparts, other officers and technical staff of OHCHR and UNODC field offices and Headquarters and other relevant UN agencies and offices, specialized agencies, funds and programmes, representatives and officials of national governments, international and regional organizations, intergovernmental and non-governmental organizations, experts, consultants.
Results Expected:
- Provides well-researched and sound analysis and advice on crime prevention and criminal justice related developments, in the specific area of smuggling of migrants, with special focus on law enforcement and prosecution/criminal justice; and on migrants’ rights and migration-related issues.
- Delivers outputs in a timely manner;
- Effectively implements and supports programme activities implemented in Nigeria;
- Effectively disseminates best practices and methodologies;
- Organizes and participates in field missions.
- Delivers effective substantive and technical assistance in the organization and delivery of legislative assistance and trainings;
- Liaises effectively and in a timely manner and interacts with colleagues and concerned parties internally and externally.
Key Duties and Accountabilities
- Functions as the main focal point for all actions implemented in Nigeria under the PROMIS project on trafficking in persons, smuggling of migrants, migration and human rights issues.
- Participates in the development, implementation and evaluation of the PROMIS project at large, and of the activities in Nigeria, specifically monitoring and analyzing project development; identifies problems and issues to be addressed and proposes corrective actions.
- Liaises with relevant parties, including national counterparts, civil societies and other international/regional organizations. Assists in identifying and building relationships with relevant authorities and actors at the national and local level, including community-based organizations.
- Performs consulting assignments, in collaboration with the national counterparts, by planning and facilitating workshops, and assists in developing the action plan together with the relevant national counterpart.
- Provides technical expertise and logistical support to design and implement the project activities in Nigeria in consultation with national counterparts, including the collection and compilation of relevant background data and information and logistical organization of activities foreseen as part of the project.
- Contributes to the development of project tools, including capacity-building and awareness raising tools.
- Collects data, reviews relevant documents and reports; conducts interviews, analyzes findings and supports the conduct of substantive research and analysis, including recommendations related to the protection and promotion of migrant’s rights, and corrective actions related to trafficking in persons and smuggling of migrants.
- Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, web stories, etc.
- Organize meetings with selected pilot local communities, national authorities, national human rights institutions and other key actors and promote awareness to ensure the meaningful, effective and informed participation of all people, especially women, in the discussion about human rights of migrants.
- Build the capacity of key actors to effectively address human rights challenges in the context of migration.
- Raise awareness and provide technical support to national authorities and regional bodies, including relevant ministries and national assemblies, in order to strengthen migration policies as well as anti-human trafficking and migrant smuggling instruments through a human rights-based and gender-sensitive approach.
- Assists in policy development, including the review and analysis of issues and trends on trafficking in persons, smuggling of migrants and migrants’ rights in Nigeria, preparation of impact evaluation or equivalent studies, etc.
- Provides substantive support to consultative and other meetings, conferences, etc. in Nigeria, including proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
- Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
- Contributes to activities related to project management (submission of progress reports, financial statements, etc.) and prepares related documents (workplan, activity budgets, etc.).
- Performs other related duties as required.
Requirements
Education:
- Advanced University Degree (Masters level) in Law, Political Science, International Relations or related areas of Social Sciences or Humanities, preferably with a human rights specialization.
- A First-level University Degree or equivalent academic education, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Experience, Knowledge, and Skills:
- A minimum of two (2) years of progressively responsible experience in criminal justice, human rights, law or related area is required.
- Knowledge of human rights issues in one or more countries of Africa is an asset. Internships and voluntary work may be considered at 50% if deemed relevant.
- Experience in project or programme management or related field is required.
- Technical expertise on human rights, trafficking in persons and smuggling of migrants is required.
- Familiarity with project formulation, implementation and monitoring, and exposure to international development cooperation is highly desirable.
Languages:
Competencies
Core:
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies:
- Business Management – Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.Ability to manage communications internally and externally, through media, social media and other appropriate channels.
- External Relations & Advocacy - Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
- Business Direction & Strategy - Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP's objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions. Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
- Legal - Legal research: The ability to identify and retrieve information to support legal positions and corporate decision making from all relevant sources. In the UNDP context, this skill includes, amongst other things, proactive seeking of information in anticipation of the different angles that any given issue may present.
- Legal – Negotiation: The ability to lead efforts to work with others to conclude or settle a matter. These are often soft skills and include abilities such as communication, persuasion, planning, strategizing and cooperating. In the UNDP context, this skill includes working closely with the client to understand the parameters of an acceptable solution, and assisting business units in resolving commercial disputes, and working with staff members or their legal representatives to resolve a grievance, claim or issue. Negotiation often involves working with colleagues of differing views to arrive at an acceptable corporate solution.
- Legal - Managing client relations: The ability to interact with different levels of management and across different agencies and offices to obtain information, develop legal approaches and resolve issues, this skill includes liaison with counterparts and determining the best sequence in which to pursue an issue, where information, particularly for UNDP, may be across different independent UN agencies.
- Business Development - Integration within the UN: Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations
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