Finance & Admin Analyst at Food Health Systems Advisory (FHSA)

Job Description

• Food Health Systems Advisory Limited is seeking a proactive, detail-oriented, and highly organized Finance & Admin Analyst to support the organization's finance and administrative functions. The ideal candidate will be responsible for ensuring efficient financial operations, maintaining accurate financial records, supporting administrative processes, and ensuring compliance with internal policies and statutory requirements.
• The successful candidate will work closely with the Finance & Administration team to manage day-to-day financial activities, coordinate administrative operations, prepare financial reports, support budgeting and audits, and contribute to the overall efficiency of the organization.

Responsibilities

Finance

• Process and record financial transactions accurately and promptly.
• Recording financial transactions in the accounting system
• Manage accounts payable and accounts receivable.
• Reconcile bank statements and other financial accounts.
• Prepare monthly financial reports and support management reporting.
• Support budget preparation, expense tracking, and cash flow monitoring.
• Assist with payroll processing and employee reimbursements.
• Support month-end and year-end financial closing activities.
• Assist with tax computation, statutory remittances, and regulatory compliance, including VAT, WHT, PAYE, Pension, and NSITF where applicable.
• Prepare supporting schedules for internal and external audits.
• Maintain accurate financial records and ensure compliance with internal controls and financial policies.

Administration

• Coordinate office administrative activities to ensure smooth daily operations.
• Maintain office records, contracts, and administrative documentation.
• Support procurement processes, vendor management, and payment documentation.
• Manage office supplies and ensure adequate inventory levels.
• Support asset management and maintain the organization's asset register.
• Coordinate the activities of the Logistics Officer, Facility Staff, and Security Personnel to ensure efficient service delivery and adherence to organizational standards.
• Oversee facility management operations and vendor coordination to maintain a safe, functional, and well-managed work environment.
• Collect, review, and follow up on weekly reports from logistics, facility, and security teams to identify needs and ensure timely resolution of issues.
• Facilitate maintenance and repair activities within the facility, ensuring minimal disruption to operations.
• Support procurement of office supplies and equipment, ensuring proper tracking and monitoring of inventory.
• Oversee office utilities and services, including internet connectivity and workplace amenities, ensuring consistent functionality.
• Provide administrative support for meetings, trainings, and company events, including planning,meal,welfare  and logistics coordination.
• Support the implementation and continuous improvement of administrative policies and procedures.
• Perform other finance and administrative duties as assigned.

Key Performance Indicators:

• Financial Accuracy & Record Keeping
• Tax Compliance Support
• Bank Reconciliation
• Internal Stakeholder Support
• Vendor & Partner Coordination
• Service Delivery Efficiency
• Accounting Operations
• Audit & Financial Controls Support
• Administrative Operations
• Facility Management
• Procurement & Inventory Support
• Technical Skill Development
• Systems & Tools Utilization
• Process Improvement

Requirements

• Bachelor's degree (First Class or Second Class Upper) in Accounting, Finance, Business Administration, Economics, or a related discipline.
• ACA, ACCA, ICAN, or equivalent professional qualification (or at the final stage of completion) is an added advantage.
• 2–3 years of relevant experience in finance, accounting, and/or administrative operations.
• Sound knowledge of accounting principles, financial reporting, and Nigerian tax regulations.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Zoho Expense, or similar).
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently.