Facility Manager at Shuttlers

Role Summary

The Facility Manager will oversee the day-to-day management, maintenance, safety, and efficiency of the head office. You will make sure the workplace runs smoothly, vendors deliver on their commitments, costs are controlled, and staff have a comfortable, secure, and productive environment.

• Oversee the upkeep of the office premises, including electrical, plumbing, HVAC, power (generators, inverters, UPS), water, and internet infrastructure
• Run preventive maintenance schedules and resolve faults promptly to minimise downtime
• Conduct regular inspections and keep an asset and equipment register
• Source, negotiate with, and manage service providers (cleaning, security, catering, fuel, repairs, pest control, etc.)
• Monitor vendor performance against SLAs and manage contract renewals
• Obtain competitive quotes and ensure value for money
• Enforce HSE policies and keep the premises compliant with relevant regulations
• Maintain fire safety equipment, emergency exits, and first-aid provisions, and run regular drills
• Coordinate with security personnel on access control, visitor management, and incident reporting
• Prepare and manage the facility budget, tracking expenses against it
• Identify cost-saving opportunities, such as energy efficiency and supplier consolidation
• Process facility-related invoices and requisitions accurately and on time
• Manage space planning, seating arrangements, and office moves or set-ups
• Oversee office supplies, pantry, and general housekeeping
• Be the point of contact for staff facility requests and complaints, resolving them quickly
• Support events, meetings, and visitor hosting
• Maintain accurate records of leases, licences, permits, and insurance
• Provide regular facility reports to management on costs, incidents, and maintenance status

Requirements

• Bachelor's degree or HND in Facility Management, Estate Management, Engineering, Business Administration, or a related field
• 4 to 6 years of experience in facility or office management, preferably in a tech company, corporate, or multi-tenant environment
• A professional certification (e.g., IFMA, NEBOSH, or similar) is an advantage
• Strong knowledge of building systems and maintenance practices
• Excellent vendor negotiation and contract management skills
• Sound budgeting and financial management ability
• Strong organisational, problem-solving, and multitasking skills
• Good communication and interpersonal skills
• Proficiency in Microsoft Office / Google Workspace
• Ability to stay calm and act decisively in emergencies