Jobs at The DEW Centre

Role Overview

• The Executive Assistant supports the Founder across her design practice (OAM Projects Ltd), her wellness/lifestyle venture (The DEW Centre), and her personal executive life. This role requires exceptional organisation, attention to detail, emotional intelligence, and the ability to anticipate needs. The ideal candidate is proactive, calm under pressure, solution-oriented, and able to operate with the discretion required at a high-trust, high-paced level.
• This is a hybrid role combining executive assistance, operations support, project coordination, research, and administrative organisation. The EA will act as a stabilising force, ensuring seamless flow between personal, business, and creative activities.

KEY RESPONSIBILITIES

Executive Support & Calendar Management

• Manage complex scheduling across multiple businesses, personal commitments, travel, events, and project timelines.
• Anticipate and protect the Founder’s time; prepare daily and weekly briefs.
• Coordinate meeting agendas, confirmations, prep notes, reminders, and follow-ups.
• Manage the flow of information to internal and external stakeholders.

Travel & Logistics

• Coordinate local and international travel, including flights, visas, accommodation, ground transportation, and sourcing logistics for design trips.
• Prepare detailed travel itineraries and handle last-minute changes efficiently.
• Support travel for retreats, events, and personal trips.

Project Coordination Across OAM & DEW

• Support the Founder in coordinating active design and wellness projects.
• Track deliverables, deadlines, consultant actions, and client communications.
• Follow up with architects, designers, suppliers, therapists, facilitators, contractors, and other partners.
• Maintain dashboards, trackers, and progress reports.

Communications, Research & Documentation

• Draft, edit, and structure emails, proposals, reports, internal memos, and client correspondence.
• Research materials, vendors, potential partners, travel options, and industry opportunities.
• Prepare presentations, briefs, talking points, decks, and speech notes.
• Attend meetings on behalf of or alongside the Founder; take minutes, summarise actions, and follow through.

Office & Operations Management

• Maintain an organised, up-to-date digital and physical filing system across Google Drive, Docs, Sheets, WhatsApp Business and other tools.
• Ensure files are named, stored, backed up, and searchable.
• Support procurement, vendor management, and inventory for both OAM and DEW Centre.
• Maintain and regularly update vendor, supplier, and contractor databases.

Personal Administrative Support

• Handle bills (utilities, subscriptions, phone, internet, etc.) ensuring timely payments.
• Support procurement of personal items, home supplies, wellness items, gifts, and travel essentials.
• Coordinate the Founder’s personal appointments (medical, wellness, maintenance, etc.).
• Keep track of special dates, reminders, renewals, and administrative tasks.

Event & Experience Coordination (DEW & OAM)

• Support internal and external events: workshops, DEW After Dark, client presentations, pop-ups, retreats, and curated experiences.
• Liaise with vendors, facilitators, guest speakers, therapists, and collaborators.
• Assist with setup preparation, decor sourcing, materials, registrations, and day-of coordination.

Team Support & Internal Coordination

• Act as a bridge between the Founder and the wider team, ensuring clarity and follow-up.
• Organise internal communications, schedules, and information flow.
• Provide administrative support to staff members as needed.
• Ensure timely submission of reports and follow-through on assigned tasks.

Confidentiality, Discretion & Professionalism

• Maintain strict confidentiality regarding all personal, financial, professional, and business matters.
• Manage sensitive information with integrity and emotional intelligence.

Special Projects & Ad-Hoc Support

• Support new initiatives (e.g., DEW decks, product line development, content organisation, research).
• Assist with creative tasks, mood boards, light content organisation, and coordinating consultants.
• Flexibility to take on new responsibilities as the business evolves.

KEY QUALIFICATIONS & ATTRIBUTES

• Bachelor’s degree (preferred but not essential with strong experience).
• Minimum 3–5 years in an EA, operations or project coordinator role.
• Highly organised, detail-oriented, and skilled at multitasking.
• Excellent written and spoken communication skills.
• Strong research and presentation preparation skills.
• Comfortable using Google Workspace (Docs, Sheets, Drive, Calendar), WhatsApp Business, Canva, and other productivity tools.
• Discreet, emotionally intelligent, calm, and trustworthy.
• Ability to anticipate needs, think ahead, and work independently.
• Experience with design, wellness, hospitality, or creative industries is a plus.
• Must be flexible, proactive, reliable, and committed to high standards.

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Role Overview

We are seeking a results-driven Business Development Executive to join our dynamic team. This individual will play a key role in driving growth by identifying new business opportunities, forging strategic partnerships, and expanding our customer base within the wellness and lifestyle sector.

Key Responsibilities

• Identify and pursue new sales leads, business opportunities, and strategic partnerships
• Build and maintain strong relationships with potential clients, corporate partners, and affiliates
• Conduct market research to identify trends, customer needs, and competitive insights
• Collaborate with the marketing(brand executive, frontdesk, ex and product teams to create tailored proposals and campaigns
• Develop and execute outreach strategies to drive brand awareness and revenue
• Negotiate contracts and close deals in alignment with company goals
• Maintain close relationships with existing clients and partners
• Represent The DEW Lifestyle Company at industry events and networking opportunities

Qualifications & Skills

• Proven experience in business development, sales, or partnerships (preferably in the wellness, lifestyle, or consumer goods space)
• Strong communication and negotiation skills
• Strategic thinker with a growth mindset
• Passion for wellness, holistic living, and personal development
• Self-motivated, goal-oriented, and results-driven
• Bachelor’s degree in Business, Marketing, or a related field (or equivalent experience)

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Key Responsibilities

• Record and maintain accurate records of receipts, payments, expenses, invoices and other financial transactions.
• Maintain up-to-date financial records for individual projects, including project income, expenditure, client invoices, consultant and supplier payments and reimbursable expenses.
• Maintain an invoice and receivables tracker showing invoices due to be raised, invoices issued, payment due dates, amounts received and outstanding balances.
• Prepare client invoices promptly in accordance with agreed fees, project milestones and management instructions, and ensure approved invoices are issued and properly recorded.
• Monitor outstanding receivables, follow up on overdue payments and escalate delayed or outstanding amounts to management.
• Maintain supplier and consultant accounts, outstanding payment schedules and accounts payable records.
• Prepare payment requests and supporting documentation in accordance with the Company’s payment and approval procedures.
• Ensure that all transactions are supported by complete and properly organised documentation.
• Perform regular bank, cash and ledger reconciliations and promptly identify and report discrepancies.
• Maintain an organised digital filing system for invoices, receipts, payment approvals, statements and other financial records.
• Prepare weekly summaries of receivables, payables, upcoming payment obligations and other matters requiring management attention.
• Support month-end close by ensuring that records, reconciliations and supporting documentation are complete and submitted on time.
• Liaise with the Company’s external accountants and provide information and documentation required for monthly accounts, tax compliance, payroll, financial reporting and annual accounts.
• Assist management with financial schedules, project cost summaries, cash-flow information and other reports as required.
• Identify and promptly escalate missing documentation, overdue invoices, unusual transactions, discrepancies or other financial control issues.

Qualifications & Skills

• Bachelor’s degree or HND in Accounting, Finance or a related field.
• ATS, ACA or other relevant professional qualification, completed or in progress, is an advantage.
• Minimum of 2 years’ relevant bookkeeping or accounting experience. Experience within a professional services, consulting, construction, interior design or other project-based business is an advantage.
• Strong understanding of double-entry bookkeeping, accounts receivable, accounts payable and reconciliations.
• ⁠Experience handling high volume transactions
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and record-keeping skills.
• Ability to follow established processes, work to deadlines and proactively follow up on outstanding items.
• Ability to identify discrepancies and escalate issues promptly.
• High level of integrity, discretion and confidentiality.
• Strong written and verbal communication skills.