Finance & Accounts Officer at The DEW Centre

Key Responsibilities

• Record and maintain accurate records of receipts, payments, expenses, invoices and other financial transactions.
• Maintain up-to-date financial records for individual projects, including project income, expenditure, client invoices, consultant and supplier payments and reimbursable expenses.
• Maintain an invoice and receivables tracker showing invoices due to be raised, invoices issued, payment due dates, amounts received and outstanding balances.
• Prepare client invoices promptly in accordance with agreed fees, project milestones and management instructions, and ensure approved invoices are issued and properly recorded.
• Monitor outstanding receivables, follow up on overdue payments and escalate delayed or outstanding amounts to management.
• Maintain supplier and consultant accounts, outstanding payment schedules and accounts payable records.
• Prepare payment requests and supporting documentation in accordance with the Company’s payment and approval procedures.
• Ensure that all transactions are supported by complete and properly organised documentation.
• Perform regular bank, cash and ledger reconciliations and promptly identify and report discrepancies.
• Maintain an organised digital filing system for invoices, receipts, payment approvals, statements and other financial records.
• Prepare weekly summaries of receivables, payables, upcoming payment obligations and other matters requiring management attention.
• Support month-end close by ensuring that records, reconciliations and supporting documentation are complete and submitted on time.
• Liaise with the Company’s external accountants and provide information and documentation required for monthly accounts, tax compliance, payroll, financial reporting and annual accounts.
• Assist management with financial schedules, project cost summaries, cash-flow information and other reports as required.
• Identify and promptly escalate missing documentation, overdue invoices, unusual transactions, discrepancies or other financial control issues.

Qualifications & Skills

• Bachelor’s degree or HND in Accounting, Finance or a related field.
• ATS, ACA or other relevant professional qualification, completed or in progress, is an advantage.
• Minimum of 2 years’ relevant bookkeeping or accounting experience. Experience within a professional services, consulting, construction, interior design or other project-based business is an advantage.
• Strong understanding of double-entry bookkeeping, accounts receivable, accounts payable and reconciliations.
• ⁠Experience handling high volume transactions
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and record-keeping skills.
• Ability to follow established processes, work to deadlines and proactively follow up on outstanding items.
• Ability to identify discrepancies and escalate issues promptly.
• High level of integrity, discretion and confidentiality.
• Strong written and verbal communication skills.