Role Overview
The Executive Assistant – Strategic Operations protects the Group CEO's bandwidth, drives execution rhythm across Sacvin and BSV, and turns Group-level priorities into tracked, executed action across every department. The role manages multi-threaded workstreams to closure, handles confidential and Board-level materials, and provides closer support on the Group CEO's continuing direct oversight of Sacvin's finance function (CFO capacity) and Exports & NBD (Corporate Packaging) — with the confidence to represent the Group CEO's office in day-to-day interactions.
Key Responsibilities
Executive Office Management & Time Protection
- Manage the Group CEO's calendar, appointments, meetings, and travel across both Sacvin and BSV.
- Filter and redirect operational requests to the right department head before they reach the Group CEO — success measured by operational load absorbed, not just scheduling accuracy.
- Prioritise competing demands in line with Group-level priorities.
- Prepare daily briefs, itineraries, and pre-reads; manage confidential correspondence.
Strategic Priority Tracking & Execution Rhythm
- Own the tracking mechanism for the Group's strategic priorities and quarterly objectives — status, ownership, deadlines.
- Drive a consistent execution rhythm through each department's hierarchy — cadence of updates, follow-ups, and reviews.
- Flag slippage or misalignment early, before it becomes a bottleneck.
- Maintain executive dashboards on progress against Group-level priorities.
Exhaustive Project & Initiative Management
- Drive multiple concurrent, cross-functional initiatives to closure — active follow-through, not just status monitoring.
- Maintain detailed trackers with clear next steps and accountable owners.
- Coordinate directly with department heads to unblock delayed deliverables.
Financial & Commercial Coordination
- Support preparation of Group-level management reports, financial presentations, and Board materials.
- Coordinate budgeting/forecasting meetings; consolidate departmental and entity-level reports.
- Navigate complex Excel-based financial models to prepare executive-ready summaries.
- Track CAPEX approvals and major financial projects across both entities.
- Provide closer, hands-on support on the Group CEO's direct oversight of Sacvin's finance function and Exports & NBD (Corporate Packaging).
- Coordinate meetings with customers, suppliers, financial institutions, and strategic partners; monitor proposal approvals and contract documentation.
Reporting & Analytics
- Prepare weekly and monthly executive dashboards covering both entities.
- Analyse performance reports and flag areas requiring executive attention.
- Develop Board-ready PowerPoint presentations.
- Maintain accurate executive records and documentation.
Stakeholder Management & Governance
- Coordinate executive engagements with banks, external auditors, government agencies, investors, regulatory bodies, consultants, customers, and vendors.
- Maintain confidential records with the highest level of discretion.
- Support Board and Committee meetings.
- Ensure documentation complies with company policy; coordinate policy implementation tracking.
Competencies to Prioritise
Technical
- Advanced Excel (Pivot Tables, Power Query, dashboards); able to navigate complex, multi-tab financial models.
- PowerPoint — Board-ready presentation development.
- ERP systems (Oracle an advantage).
- Formal project management tools/methodology.
- Strong business writing and report preparation.
Business, Financial & Behavioural
- Financial & Analytical Rigour: Strong financial literacy — comfortable reading financial reports and dashboards, spotting inconsistencies, and flagging questions before materials reach the Group CEO.
- Executive Presence: Composed, confident demeanour that reflects well on the Group CEO's office; represents it credibly with stakeholders; holds a firm line on deadlines without unnecessary escalation.
- People Skills & Judgement: Builds rapport easily across personalities and working styles; reads situations well — knows when to push, hold back, or bring in the Group CEO.
- Behavioural: High integrity and discretion; exceptional organisational and time-management skills; proactive follow-through that drives outcomes without repeated prompting.
Qualifications
- Bachelor's degree in Business Administration, Finance, Accounting, Economics, or related discipline.
- Master's degree an added advantage.
- PMP, CAPM, or equivalent project management certification strongly preferred.
Experience
- 7–10 years supporting a Group-level or multi-entity C-suite executive; single-entity EA/ED experience alone is not sufficient.
- Manufacturing industry experience preferred.
- Background in project management, strategy coordination, or chief-of-staff-type functions preferred over a purely administrative EA background.
- Demonstrated experience managing multiple concurrent, cross-functional initiatives to completion.
Key Performance Indicators (KPIs)
- Calendar accuracy and time-protection effectiveness (operational load absorbed/redirected).
- Timeliness and completeness of strategic priority tracking and execution rhythm.
- On-time closure of multi-threaded initiatives and action items.
- Quality and timeliness of executive reports and dashboards.
- Travel and logistics arrangements.
- Confidentiality and compliance.
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