Jobs at Africa Youth Growth Foundation

Job Duties and Responsibilities
The incumbent is expected to:

• Drive the official vehicle in a safe manner, maintain an accurate log of all vehicle movement.
• Maintain and repair vehicles in accordance with AYGF's policies.
• Keep track of vehicle repair and servicing.
• Be responsible for the day-to-day maintenance of the assigned vehicle, check oil, water, battery, brakes, tyres etc. and other inputs in a cost-effective manner that ensures reliable use of the vehicle using appropriate tools for requisition and approval.
• Keep the interior and the exterior of the official vehicle clean at all times.
• Ensure the vehicle logbook is updated at every trip; signed by passengers appropriately. Ensure vehicle use policies and the procedure is maintained.
• Respond promptly to request to ensure vehicle use by appropriate staff. Daily cleaning of the vehicle to ensure vehicles are kept neat at all times.
• Ensure that the admin Officer or his/her designate is kept abreast of all routine promptness, proper appearance, and respect for laws, passengers and the general public.
• Perform other duties that may be assigned to him by the management.

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Job Description

• Provide comprehensive assistance to ensure the efficient functioning of the office.
• Maintain a tidy and organized office environment. This includes managing office supplies, restocking as necessary, and ensuring all workspaces are clean and presentable.
• Collaborate with the facilities team to address any maintenance or repair needs.
• Greet visitors and clients in a professional and welcoming manner. Ensure visitors are properly signed in and directed to the appropriate personnel or meeting locations.
• Coordinate meetings, conferences, and appointments by arranging necessary equipment or resources, and distributing relevant materials.

Requirements

• Interested candidates should possess an OND, SSCE / GCE / NECO qualification with 2 - 4 years work experience. 

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Job Description

• Develop and implement a Resource Mobilization Strategy;
• Manage the resource mobilization functions by monitoring and reporting on the Resource Mobilization Strategy implementation;
• Conduct an environmental scan and provide donor intelligence (thematic orientations, modalities of engagement, entry points, forecasts etc.) to the Executive Director and the Research Directors to increase probability of attracting funds;
• Spearhead proposal development efforts ensuring efficient coordination with teams and the submission of high quality grant proposals;
• Develop and/or enhance resource mobilization tools as needed;
• Maintain and extend the system in place for identification and response to calls for proposals;
• Continually seek innovative means of attracting new donors;
• Monitor and maintain the proposal pipeline and generate monthly reports for management’s strategic decisions;
• In collaboration with the communications team, engage in organizational brand building including development of collateral materials to support fundraising efforts, such as brochures;
• Maintain the donor database in place to ensure it is an up-to-date and dynamic document and share its contents systematically with the Executive Director and the Research Directors;
• Develop generic templates for quick response to calls where donors do not provide templates;
• Document various meetings with donors, monitor required action and accompany the Executive Director to meetings with donors, as required;
• Engage in donor relationship management to ensure donor retention and upgrades while capturing new development partners;
• Identify and cultivate relations with strategic implementing partners for prospective consortium style initiatives;
• Represent AYGF at key strategic forums both locally and internationally, as required;
• Build the capacity of AYGF staff, board and partners on resource mobilization, as required.

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Position Summary

• The Resource Mobilization Manager will be responsible for supporting the development and implementation of AYGF’s overall organisational resource mobilisation strategy.
• He/She will ensure proper relationship building to cultivate and leverage an ever-stronger donor support base for AYGF across select bilateral, multilateral, philanthropic, and corporate partners.
• Working closely with other Program teams, s/he will lead the development and presentation of proposals to potential donors and partners, support teams on compliance to donor and AYGF requirements during project implementation, and coordinate stakeholder management across donors on an ongoing basis to maximize delivery of the strategic partnerships and shared mission.

Key Responsibilities

• Resource mobilization strategy and systems development
• Developing and maintaining a current understanding of AYGF’s programs.
• Anchoring on AYGF’s institutional resource mobilisation strategy, assist in the design, implementation and coordination of an institution-wide, comprehensive donor relations and stewardship system that fosters positive and mutually rewarding relations between AYGF and its donors.
• Contribute to and review AYGF’s strategy documents and knowledge management products to help best position the institution for resource mobilisation.

Donor cultivation:

• Under the guidance of the Human Resource unit, take initiatives to expand AYGF’s current donor base, through effective stewardship and new funding opportunities as may be developed to grow donor support for AYGF
• Working with other Resource Mobilisation Officers, develop concept notes, proposals and budgets which drive the achievement of AYGF’s strategic plan and align with both AYGF and donor priorities.
• Prospecting bilateral, multilateral, philanthropic, and private sector partners and translating partnership opportunity into both funds and leverage in furtherance of program and resource targets.
• Provide other support as required in the implementation of the Resource Mobilisation Strategy.

Donor management:

• Establish and maintain strong relations with a portfolio of donors as a foundation for resource mobilisation efforts. Includes gathering intelligence and analyzing key trends in individual donor policies and plans vis-à-vis AYGF;
• Organize briefings, meetings, visits and events with current and prospective donors, coordinate programmatic and logistical arrangements, draft reports and set action plans for follow-up;
• Respond to internal and prepare response to external queries regarding donor contributions;
• Support teams to ensure compliance on donor and AYGF requirements, including ensuring timely and quality reporting
• Leadership support and external engagement
• Have regular communication with donors, prospective and established, while working closely with AYGF’s Communication Unit to coordinate inputs to external events and opportunities
• Support the Chief of party in identifying representational events with the potential for meaningful donor interaction. Provide proactive and timely advice to senior management on strategic interaction with individual donors.
• Represent AYGF at external forums and meetings on occasion to position the institution with donors and partners critical to achieving AYGF’s strategy.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 3 - 5 years work experience.