Jobs at Jamub Group

Job Summary

• The Document Control Officer is responsible for managing and maintaining all project documentation, ensuring compliance with organizational and industry standards.
• This role is crucial in facilitating effective communication, safeguarding document integrity, and supporting construction and oil & gas operations.

Key Responsibilities

• Responsible for project documentation and control in accordance with the document control requirements.
• Ensure all documentation complies with company and industry standards, including ISO, regulatory, and contractual requirements.
• Supporting and maintaining data management and data processing.
• Manage document filing and retrieval system for reports, correspondence, logs, maps, and figures.
• Generate an electronic weekly MDR (Master Deliverable Register) and weekly outstanding user to-do-list record for information to all personnel.
• Performs electronic file backup monthly (backup in project server).
• Handling Construction and QA/QC transmittal for incoming and outgoing, such as JMS (Job Method Statement), JHA (Job Hazard Analysis), FCS (Field Change Sheet), Request for Inspection (RFI), Non-Conformance Report (NCR), etc.
• Record and administer technical drawings NCR/SN, inspection records, specifications progress, vendor documents, final documentations, procedures, etc. Organize, store, and manage project documents (e.g., drawings, contracts, reports, permits).
• Maintain accurate records of document flow and retrieval.
• Ensure the proper versioning and approval of documents.
• Provide advisory/training to Project team if any difficulty in using EDMS.
• Perform regular audits to ensure document accuracy and completeness.
• Act as a liaison between departments to facilitate the exchange of information and documentation.
• Support project teams by providing quick access to required documents.
• Monitor deadlines for document submission, approvals, and reviews.
• Generate regular reports on document status and compliance.
• Use document control software and tools for efficient storage and retrieval.
• Train team members on document control systems and best practices.
• protect sensitive information by enforcing strict access controls.
• Ensure backup and disaster recovery processes are in place for critical documentation.

Qualifications and Skills

• Education: Bachelor’s Degree in business administration, Construction Management, or a related field.

Experience:

• 6+ years in document control, preferably in the construction or oil & gas sector.
• Familiarity with industry standards and regulatory requirements.

Technical Skills:

• Proficiency in document control software (e.g., Aconex, SharePoint, Procore).
• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint).

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Job Description

• Participate in construction/engineering operations and supervision activities with strict adherence to plans.
• Undertake tasks related to specific areas of technical expertise or responsibility with a high level of professionalism.
• Ensure the use of appropriate methodologies, systems, and techniques in the performance of the job with strict compliance with regulations and standards.
• Ensure quality, adequacy, and appropriateness of materials and equipment used for all works to ensure an acceptable standard of delivery.
• Produce and/or review drawings, including working drawings, shop drawings, and drawings for temporary works, and recommend appropriate modifications as necessary.
• Review designs, technical specifications, relevant calculations, costs, and quantities to assist decision-making.
• Carry out and/or supervise field tests, laboratory tests, and other tests to achieve QA/QC objectives.
• Assist in the analysis, evaluation, and interpretation of data gathered from investigations for sound engineering inferences and conclusions.
• Supervise the works carried out by contractors, identify inconsistencies, and suggest reasonable corrective measures where necessary.
• Provide timely reports of work and progress including ensuring all requisite documentation is maintained.
• Work as part of (and coordinate own work) with a multidisciplinary team to achieve common objectives.
• Exercise responsible and ethical decision-making always regarding the company’s resources and adhere to the code of conduct, policies, and procedures.
• Keep abreast of trends and changes in the field area of responsibility.
• Promote the company’s values and philosophy in the performance of your services.
• Perform additional responsibilities as required.

Required Qualifications and person specification

• Bachelor’s / Master’s Degree in Engineering or closely related disciplines.
• 10+ years experience in engineering, civil, and infrastructure works and designs. (Experience working on factory and office building
• Expertise in construction of factory and office building
• Most be a resident of Kogi State, preferably the native speaker of Ebira,Okun, Bassa Nge,Ogori or any of the minority tribefor equity and be 40years plus.
• Possession of relevant professional license,
• Proficiency in use of relevant engineering software, tools and equipment to deliver high quality error-free work.
• Strong working knowledge of relevant constructions/engineering laws, codes, regulations and documentation requirements
• Ability to make technical computations and calculations involving the application of engineering principles.
• Certification in project management is an added advantage.
• Proficiency in the use of BIM 360 Autodesk, Primavera, or related project management applications.
• Critical thinking and problem-solving skills and ability to apply technical knowledge.
• Ability to learn new techniques, follow established procedures, and work independently or with little supervision.
• Ability to communicate effectively across different levels as well as to effectively and professionally express ideas to both engineering and non-engineering audiences.
• Effective self-leadership and ability to manage multiple priorities in a dynamic environment.
• Strong analytical skills with attention to detail
• Ability to work with tight or varying schedules and deliver within timelines.
• Ability to quickly adapt to change and demonstrate flexibility to a variety of schedules.
• Willingness to travel or relocate in response to project needs.