Fresh Jobs at Alliance for International Medical Action (ALIMA)

Job Purpose

• The Data Supervisor supports the INTEGRATE clinical research project by overseeing all data-related activities, including collection, verification, entry, analysis, reporting, and documentation, while ensuring data quality and integrity.
• The position works closely with the Medical Referent, Site Study Manager, CRAs, ICRC, the FMC Owo Laboratory team, and the wider ALIMA research team.
• This role offers an opportunity to gain experience in clinical research and work alongside multidisciplinary international teams. Regular training will be provided in clinical research methodologies and data systems.

Key Responsibilities
Data Management & Quality Assurance:

• Compile, verify, and enter study data from source documents within set timelines.
• Update and maintain databases and spreadsheets across the intervention site.
• Conduct regular data quality checks and ensure consistency between data sources.
• Ensure confidentiality and secure handling of all patient and research data.
• Review data for deficiencies or errors and correct incompatibilities.
• Produce weekly, monthly, and quarterly reports for the medical team.
• Ensure timely monthly BDD updates (within 5 days post-month-end).

Technical & Support Functions:

• Serve as a focal point for data-related requests from CRAs.
• Conduct site visits to validate data and ensure accuracy and completeness.
• Set up new databases and maintain existing mission data systems.
• Analyse datasets and provide concise weekly/monthly summaries.
• Advise on indicator achievements, epidemiological alerts, and data errors.
• Organize, store, and archive relevant documents according to protocols.
• Coordinate and supervise data collection and entry activities.

Professional Conduct & Research Compliance:

• Adhere to INTEGRATE Study SOPs, ALIMA policies, and confidentiality standards.
• Maintain up-to-date knowledge of study objectives and clinical research procedures.
• Collaborate effectively with CRAs and the broader research team.
• Undertake any additional duties required for the success of the study.

Other Responsibilities:

• Apply all IPC and safety protocols related to Lassa Fever.
• Participate in departmental meetings and contribute to team cohesion.
• Support awareness and understanding of Lassa Fever within the community.

Requirements
Education:

• Degree in Statistics or Computer Science; OR
• Degree in Health Sciences (Medicine, Nursing) with strong knowledge of epidemiology and statistics;
• A Master’s in Epidemiology or Public Health is an added advantage.

Experience:

• Minimum 2 years experience in data management and analysis.

Language:

• Excellent verbal and written English.
• Yoruba language skills are an added advantage.

Technical Skills:

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Access).
• Excellent command of data tools/software: REDCap, DHIS2, Viedoc, R, Python, STATA, etc.
• Proven ability to design and manage medical data collection databases.
• Strong analytical and reporting skills; ability to work under pressure independently.

Other Qualities:

• Strong interpersonal and communication skills.
• High respect for confidentiality and professionalism.
• Excellent organization, multitasking, and team coordination abilities.
• Flexibility, creativity, autonomy, and a results-oriented mindset.
• Ability to work in a stressful and fast-paced environment.

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Position Purpose

• The Archivist ensures the effective control, organization, digitization, storage, and security of all mission-wide administrative and accounting records.
• Working under the supervision of the Supply Manager, the Archivist is responsible for ensuring that documents are properly archived, easily accessible, audit-ready, and aligned with ALIMA’s established procedures and donor expectations.
• The Archivist evaluates and researches documents to determine their importance and long-term value, supports audit preparation, and strengthens record-keeping practices across departments. A confidentiality agreement will be signed upon onboarding.
• This position will work closely with Supply Chain, Finance, Logistics, Medical, and other departments to bring archiving practices to full compliance (100%) and improve overall documentation management across the mission.

Special Considerations:

• The Archivist is strictly bound by confidentiality regarding all administrative, financial, and sensitive documents accessed during their duties. Discretion and adherence to ALIMA’s security procedures are mandatory.
• This job profile may evolve based on operational needs. Additional tasks may be assigned by the supervisor in line with the position.

Key Objectives

• Ensure proper archiving, filing, digitization, and secure storage of all Supply Chain and accounting documents in line with ALIMA standards.
• Collaborate with Finance, Logistics, and Medical teams to align archives using checklists and required procedures.
• Improve acquisition, preservation, categorization, and access to both physical and digital records.
• Create well-structured research files for procurement and payment documentation in line with audit expectations.
• Train and support staff on archiving methodologies to ensure sustainability after the end of the contract.
• Establish and implement an archiving procedure consistent with supply chain workflows and payment processing plans.

Main Responsibilities

Archiving & Documentation Management

• Evaluate and prioritize records for preservation, conservation, and long-term storage.
• Organize, catalogue, and maintain all mission documentation in accordance with ALIMA standards.
• Digitize and securely archive documents using approved formats and systems.
• Maintain and regularly update the archive database to ensure accuracy and accessibility.

Audit Preparedness

• Prepare research files and document trails for procurement and payment processes.
• Ensure archived documents meet donor and audit requirements.
• Support teams in responding to audit queries by ensuring proper record retrieval.

Capacity Building

• Conduct training sessions for relevant staff on archiving procedures and best practices.
• Develop simple tools, checklists, and awareness materials to support sustainable document management.

Coordination & Compliance

• Participate in supply chain meetings and contribute to continuous improvement efforts.
• Ensure strict confidentiality and adherence to security protocols for sensitive administrative and financial information.
• Collaborate with cross-functional teams to support alignment of archiving activities across the mission.

Requirements & Skills

Education & Experience

• Candidates should possess a Bachelor's Degree or an HND qualification with at least 2 years of relevant work experience.
• Proven experience as an Archivist or in a similar records-management role.
• Knowledge of document types and their historical or administrative value.
• Experience in researching, categorizing, and determining the significance of records.
• Relevant training or certification in archiving, records management, or library science is an advantage.

Technical & Professional Skills

• Strong understanding of archiving principles and best practices.
• Ability to organize, classify, and preserve large volumes of documents.
• Experience using archive databases or record-keeping systems.
• Excellent attention to detail and analytical skills.
• Strong interpersonal skills, with the ability to work under pressure and meet deadlines.