Jobs at CapitalSage Technology Limited

Job Summary

• The Chief of Staff will serve as the primary strategic partner to the CEO/COO, ensuring that the leadership team’s vision is translated into actionable results. You will act as a bridge between the executive office and departmental leads (HR, Engineering, Finance, Sales), driving organizational governance, managing high-priority projects, and optimizing executive decision-making.

Key Responsibilities:

Strategic Alignment & Governance

• Oversee the implementation of OKRs and KPIs across the organization to ensure departmental goals align with the 2026 corporate strategy.
• Coordinate executive leadership meetings—preparing agendas, capturing action items, and ensuring follow-through.
• Act as a surrogate for the Principal in meetings where their presence is not strictly required but their influence is needed.

Operational Excellence

• Partner with HR and Finance to streamline internal processes, such as payroll automation, performance management cycles, and policy enforcement.
• Identify and resolve "bottlenecks" in cross-departmental workflows (e.g., between Product/Engineering and Sales/Coverage).
• Manage the executive office budget and prioritize resource allocation for special initiatives.

Special Projects & Growth

• Lead high-stakes projects that do not yet have a "natural home" in the existing organizational structure (e.g., international expansion, new product launches, or sponsorship negotiations).
• Conduct market research and due diligence for potential partnerships or acquisitions.
• Draft executive communications, board decks, and internal memos that reflect the Principal’s voice and strategic intent.

Relationship & Stakeholder Management

• Maintain relationships with key external stakeholders, including investors, regulatory bodies (SEC, NSE), and institutional partners.
• Serve as an impartial sounding board for the CEO, providing candid feedback on organizational health and culture.

Requirements & Qualifications

• Bachelor’s degree in Business, Economics, Computer Science, or a related field. An MBA or Master’s in Industrial-Organizational Psychology is a significant advantage.
• Minimum of 6 –10 years of professional experience, ideally in Management Consulting, Investment Banking, or a leadership role within a Fintech/Tech startup.
• Advanced data analysis and financial modeling skills; ability to derive insights from multi-source data.
• Exceptional verbal and written communication skills; ability to influence senior leaders and "manage up."
• High emotional intelligence, absolute discretion, and a "get things done" mindset.

Technical Skills:

• Advanced Data Analysis & Visualization
• Financial Modeling & Literacy
• Project Management Frameworks
• Strategic Framework Mastery
• Technical Writing & Executive Communication
• HRMS & Business Systems

Key Competencies:

• Strategic Thinking & Business Acumen
• Emotional Intelligence (EQ) & Diplomacy
• Operational Discipline & Project Management
• Analytical & Data Fluency
• Communication & "The Executive Voice"

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Role Purpose

• Provide high-level administrative, strategic, and operational support to the Group Executive Director (ED), Corporate Services. You’ll manage priorities, protect the ED’s time, and ensure seamless execution across Corporate Services functions for the holding company and its subsidiaries.

Key Responsibilities

Executive Support & Calendar Management

• Calendar Control: Manage the ED’s calendar, schedule meetings, and coordinate priorities across subsidiaries.
• Briefing Preparation: Prepare briefing packs, high-impact presentations, and talking points for board and exco meetings.
• Proactive Gatekeeping: Anticipate needs, flag schedule conflicts, and make decisions on the ED’s behalf within scope.

Correspondence & Stakeholder Management

• Executive Writing: Draft, edit, and send high-level emails, memos, corporate letters, and reports.
• Liaison Hub: Act as the primary bridge between MDs, HODs, external partners, regulators, and board members on behalf of the ED.
• Discretion: Maintain absolute confidentiality and ironclad discretion on all sensitive corporate matters.

Project & Meeting Coordination

• Action Tracking: Take accurate minutes, track action items, and follow up aggressively to ensure deadlines are met.
• Logistics Coordination: Coordinate travel and logistics for board meetings, town halls, strategic retreats, and executive events.
• Project Support: Support strategic initiatives and specialized projects within Corporate Services to drive execution.

 Admin & Office Operations

• Travel & Expenses: Manage comprehensive travel arrangements, complex itineraries, and expense reports for the ED.
• Office Flow: Oversee day-to-day office administrative processes to ensure smooth operations.
• Document Governance: Maintain neat filing systems, digital records, and document management frameworks for Corporate Services.

Requirements

• Education: BSc/HND in Business Administration, Office Management, Communications, or a related field.
• Experience: Minimum 4-5 years as an Executive Assistant, Personal Assistant, or Chief of Staff directly to C-suite/ED levels. Experience in a holding company, conglomerate, Fintech, or financial services environment is highly preferred.
• Core Skills: Exceptional organization and time management, elite business writing, stakeholder management, and proactive problem-solving.
• Tech Proficiency: Advanced mastery of MS Office/Google Workspace, executive presentation tools, and calendar/EMS tools. Experience or exposure to HRIS/ERP systems is a definite advantage.
• Key Attributes: High integrity, professional political savvy, a strict “no-surprises” mindset, and the comfort to thrive in a fast-paced, multi-entity environment.