Jobs at Tetra Maritime

Role Overview

• Global Admin ensures seamless office operations and strict adherence to Global Standards. 
• This role requires a professional with high analytical proficiency, a results-first mindset, and the ability to proactively spot and eliminate operational inefficiencies. 
• The role carries clear ownership for administrative initiatives and office-related projects, ensuring delivery on time, on budget, and without disruption to core business operations.

Key Responsibilities

Project Management & Execution:

• Own and deliver office-related projects end-to-end (e.g. facility upgrades, office moves, system implementations), from initiation to formal close;
• Define scopes, timelines, budgets, and dependencies; actively manage risks and intervene early where delivery is at risk;
• Provide concise, fact-based progress updates, including blockers, corrective actions, and escalation recommendations.

Procurement & Vendor Management:

• Execute procurement strictly in line with company SOPs, including vendor onboarding and KYC requirements;
• Prepare and submit Procurement Forms for COO approval prior to any purchase or commitment;
• Maintain accurate vendor records and ensure timely invoice and payment processing.

Travel & Logistics Coordination:

• Coordinate end-to-end travel logistics for staff and visitors, including visas, accommodation, and local transport;
• Manage the local transport fleet, ensuring servicing, compliance, and fuel controls are maintained.
• Compliance & Regulatory Liaison
• Ensure full adherence to local regulatory requirements and global compliance standards;
• Liaise with statutory bodies (Police, Fire Services, and regulators) to maintain continuous office compliance.

Financial & Administrative Control:

• Manage petty cash, expenses, and invoice workflows with high accuracy;
• Operational Audit & Control: Design and maintain real-time trackers for inventory, projects, and spend to identify inefficiencies, enforce controls, and drive cost discipline;
• Use data and analysis to support budget optimization and cost-saving initiatives.
• Event & Office Operation.
• Plan and deliver office and corporate events in line with Global Admin protocols;
• Maintain event sheets and provide structured updates to stakeholders and the COO;
• Oversee daily office operations including reception, access control, and workspace readiness.

Requirements

• Education: University Degree; additional professional certifications in Project Management or Administration are an advantage
• Communication: Highly articulate, professional English (spoken and written);
• Project Management: Proven ability to manage multiple workstreams simultaneously in international, standards-driven environments;
• Analytical Ability: Demonstrated capability to identify process gaps, reduce waste, and improve operational efficiency;
• Drive & Accountability: Highly organised, delivery-focused, resilient under pressure, and comfortable operating within approval-driven and audit-heavy environments.

go to method of application »

• We are seeking a highly organised and detail-oriented Junior Compliance professionals with experience in some or all of the following, to support the Group’s global governance, compliance, and corporate administration activities: 
  • Corporate administration; 
  • Corporate governance and entity management;  
  • Corporate restructuring; 
  • Regulatory filings & deadline management; 
  • KYC and compliance; 
• Company secretarial support. 

Key Responsibilities

• Support statutory filings and corporate registry submissions across multiple jurisdictions (UK, Singapore, Bermuda, India, etc.) and prepare required corporate documentation; 
• Assist with entity management and corporate administration for a global SPV portfolio; 
• Draft board minutes, written resolutions, and maintain statutory registers and corporate records; 
• Conduct KYC/AML onboarding and compliance checks on third parties; 
• Prepare and provide KYC documentation and group structure charts to banks, counterparties, and service providers; 
• Coordinate cross‑border incorporations, dissolutions, and corporate changes; 
• Support intragroup restructurings; 
• Maintain departmental trackers, databases, and filing systems; 
• Liaise with banks, auditors, legal counsel, and corporate service providers; 
• Provide general administrative, compliance, and CoSec support to the legal team. 

Requirements

• At least 1 year’s experience in a legal, compliance, corporate services, or financial services environment (experience in shipping, commodities, finance, or SPVheavy groups is an advantage). 
• Exposure to some or all of the following: 
• company secretarial; 
• statutory filings & corporate registry submission 
• corporate authorities & board documentation 
• KYC and compliance; 
• crossborder corporate changes and restructurings 
• interaction with ship registries or overseas registries (advantageous) 
• Joint ventures and other corporate matters. 

Key attributes: 

• Strong drafting and document preparation skills 
• High level of organization and attention to detail 
• Ability to work with energy, agility, and resilience across multiple fast‑moving matters 
• Excellent interpersonal skills and confidence liaising with internal teams and external stakeholders 
• Strong project‑management mindset and ability to track multiple deadlines 
• Reliable document management and record‑keeping skills; 

Benefits

• This is a unique opportunity to be part of a high-impact team at the heart of the business.
• The role offers exposure to strategic decision-making and the potential for career progression within the organization.