Administrative Roles at GUO Transport Company Limited

Job Description

• We are recruiting for the position of Executive Secretary with 2-3 years working experience, ability to work under pressure, ensure that documentation is done properly etc.

Basic Function

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping

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Job Description

• Manage and maintain the Executive Director’s diary
• Respond to emails as much as possible, dealing with appointments etc.
• Conduct weekly diary meetings with the Executive Director to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the Executive Director meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Executive Director match his requirements.

Requirements

• The candidate must have Bachelor's Degree or HND in Business Administration, Secretarial study or related field.
• A minimum of 2-3 years PA/secretarial experience.Excellent communication skills both verbal and written, High proficiency in the use MS Office, Advanced Excel and PowerPoint)