Jobs at Bayshore Technologies Limited

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) 
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Qualifications

• Degree; additional certification in Office Management/Human Resources is a plus.
• Proven work experience as a Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Experience in Human Resources is a plus
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

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Responsibilities  

• Preparing customer invoices and reconciling customer accounts within the general ledger
• Preparing the monthly receivables statements.
• Making copies of any cheques or bank slips received and ensuring they have been properly filed.
• Following up on customer invoices, and ensuring they have been received
• Post receipts to the appropriate account and verify the details of the transaction.
• Monitoring customer account details for any irregularities, delayed payments, and non-payments, and reporting this to the Finance Manager.
• Communicating regularly with the customer either through the phone, email, or face-to-face interactions.
• Providing support to other members of the finance team.
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records and properly storing and filing documents.
• Paying employees by verifying expense reports and preparing paychecks
• Paying vendors by scheduling paychecks and ensuring payment is received for outstanding credit; generally responding to all vendor inquiries regarding finance
• Prepareanalyses of accounts and produce monthly reports

Requirements

• Bachelor’s Degree in Finance, Accounting, or a related field required.
• Excellent problem-solving, analytical, technical, IT, and numerical skills
• Proficient in Microsoft Excel and PowerPoint
• Demonstrated creative and critical thinking skills
• Able to work on multiple projects simultaneously
• Strong communication, presentation, interpersonal, and time management skills
• Ability to develop and implement accounting systems
• Solid understanding of financial statistics and Accounting Principles
• Solid understanding of basic bookkeeping and accounting payable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Experience with SAGE “PEACHRY” would be advantageous