Workspace Manager at FairMoney

About the Role

• We are looking for an experienced workspace manager to oversee all workplace-related activities. You will be responsible for preserving the good condition of infrastructure and ensuring that facilities are safe and well functioning.
• The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart from our candidate pool.
• The goal is to ensure our business’s accommodation is problem-free, secure, and safe so that employees can work under the best conditions.

Responsibility :

• Develop and implement facility management programs including preventive maintenance etc.
• Ensure compliance with health and safety standards, industry codes, and regulations.
• Allocate and manage facility space for maximum efficiency.
• Oversee facility refurbishment and renovations and coordinate office moves.
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal, and parking.
• Coordinate and monitor activities of contractors and vendors to ensure quality standards are met and maintained.
• Prepare and track facility budget and monitor expenses and payments and ensure cost savings.
• Manage fuelling and generator contractors.
• Provide regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases.
• Develop and implement cost-reduction initiatives.
• Coordinate with relevant internal parties and authorities for insurance plans and agreements renewal.
• Ensuring proper security measures for the workplace, including collaborating with security system vendors and HSE professionals.
• Assure the security of the facility and support HSE Officer (where available) in environmental health and safety compliance.
• Coordinate routine inspection of all office and residential equipment.

Administrative Duties

• End-to-end travel management for employees traveling from overseas, from different office locations (VoA, CERPAC, STR, accommodation, transport).
• Perform the necessary office-administrative duties relating to employee welfare (e.g. local travel support, work tools requests, etc.).

Requirements

• At least 5 years of experience, managing multiple properties.
• Proven experience as facilities manager or relevant position.
• Good facility management. administration skills
• Must have Excel and data analysis skills.
• Multi-tasking ability.
• Good communication skills with senior management and executives - the ability to communicate complex ideas in a simple manner.

Benefits

• Private Health Insurance
• Pension Plan
• Paid Time Off
• Training & Development