Warehouse Officer at Value Seeds Limited

Job Summary

• The Warehouse Officer will oversee and coordinate the daily warehousing activities. The preferred candidate will be in charge of inventory in the warehouse, receive and records new stock as they come in, creates schedules of goods movement and monitor and maintain stock order level.

Duties and Responsibilities

• Be accountable for periodic cycle count as per the standard operating procedure to ensure that stock management system is adhered to.
• Conduct fiscal year end stock inventories and ensure effective stock inventory report
• Establish and implement a reliable stock distribution plan to avoid expired items in the warehouses.
• Oversee warehouse operations by ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
• Manage and document the receipt, handling, storage, dispatching and reporting of goods through the warehouse
• Ensure warehouse and stocks are secure, well managed and documented
• Receive and document materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Organize a cold chain system and ensure “keep-cool” items are handled appropriately
• Inspect materials dispatched from the stores and update appropriate dispatch documents
• Organize the replenishment of stock items as need arises based on an approved purchase requisition
• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.
• Ensure Warehouse Authorization Schedule is up to date
• Participate fully in, and provide accurate reports for Year-end counts exercise
• Conduct internal inventory checks and keep records
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
• Assign tasks and supervise the working of casual labourers
• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Implement and ensure clear safety procedures within the Warehouse
• Ensure the maintenance of warehouse buildings, fittings and equipment.
• Ensure warehouse is regularly fumigated against pest, rats, rodents etc.
• Maintain and periodically service fire extinguishers
• Work closely with Supply Chain Team on auction, transfer, and donation process management in line with regulations and approval, with reference to organisational policy.
• Finalize monthly report for the expendables store, outlining all stock movements and remaining balances.
• Support with developing and updating warehouse material distribution plans as required.
• Any other duties as assigned to meet organisational requirements

Qualifications
Education, Training and Experience:

• B.Sc./ HND in a relevant field
• Minimum of 2 years of working experience

Skills and Knowledge:

• Strong organizational and analytical skills, with attention to detail and record-keeping abilities.
• Ability to work independently, establish priorities, and manage workload effectively.
• Strong computer skills including proficiency in MS Word, Excel and Powerpoint
• Ready to work in difficult environmental conditions
• Personal qualities of integrity, credibility and a commitment to the Company’s mission

Working Conditions:

• Full time work week days with occasional work, meetings and events during weekends and holidays.

Salary

• Attractive